00014560_Addendum 1.pdf

Level 3 - Restricted

Form S003-B080715

ODOT Procurement Office 355 Capitol St MS 51 Salem, OR 97301

Telephone: 503-951-2574 Email:

melissa.e.lovejoy@odot.oregon.gov

Date: January 5, 2026

To: RFP S-73000-00014560, Plan holders

From: Melissa Lovejoy, Procurement and Contracts Specialist

Re: RFP Statewide Geotechnical Engineering & Engineering Geology Services

ADDENDUM # 1to RFP # S-73000-00014560

This Addendum modifies the Request for Proposal (RFP) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum shall remain in full force and effect. This Addendum is hereby made an integral part of the RFP document. Proposer must be responsive to any requirements of this Addendum as if the requirements were set forth in the RFP. Failure to do so may result in Proposal rejection. See the RFP regarding requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

Due date and time for addendum protests:

Protests to this Addendum must be submitted to the Single Point of Contact for this RFP via email no later than 7 calendar days prior to the Bid Opening Date and time in OregonBuys Bid Solicitation page for this RFP, Pacific Time, or they will not be considered.

The purpose of this Addendum is to:

Revise requirements of the Request for Proposal as described in this Addenda. Added text is indicated by bold underlined font, deleted text is indicated by strikethrough font.

1.5.2 MINIMUM QUALIFICATIONS (REQUIRED)

Please include responses to the following Minimum Qualifications in the space provided on the Proposal Cover Sheet (RFP Attachment C):

➢ REGISTERED GEOTECHNICAL ENGINEER

Consultant may not provide engineering Services unless the Services are performed or provided under the full authority and responsible charge of an Oregon Registered Geotechnical Engineer as defined in ORS 672.002(2). The Geotechnical Engineer must be currently registered in active status with the Oregon State Board of Examiners for Engineering and Land Surveying and must supervise and direct the Services proposed under WOCs. As required by Oregon law, Consultants shall place their official Oregon Registered Geotechnical Engineer certified seal and signature on all reports, maps, design drawings, and specifications delivered under WOCs. In the space provided on the Proposal Cover Sheet (RFP Attachment C), list the name and registration number of at least one Oregon Registered Civil Engineer Geotechnical Engineer in active status intending to perform engineering services under the PA.

➢ REGISTERED PROFESSIONAL ENGINEERING GEOLOGIST

Consultant may not provide engineering Services unless the Services are performed or provided under the full authority and responsible charge of an Oregon Registered Engineering Geologist as defined in OAR 809-030.

The Engineering Geologist must be currently registered in active status with the Oregon State Board of Geology Examiners and must supervise and direct the Services proposed under WOCs. As required by Oregon law, Consultants shall place their official Oregon Registered Engineering Geologist certified seal and signature on all reports, maps, design drawings, and specifications delivered under WOCs. In the space provided on the Proposal Cover Sheet (RFP Attachment C), list the name and registration number of at least one Oregon Registered Engineering Geologist in active status intending to perform engineering services under the PA.

Licenses Outside of Oregon If the Proposer is an “individual, firm, partnership or corporation offering to practice engineering or land surveying” and “holds a certificate of registration to engage in the practice of professional engineering or land surveying (as applicable) issued by the proper authority of any other state, a territory or possession of the United States, or a foreign country”, the Proposer shall include a written statement that the Proposer is not registered to practice engineering or land surveying (as applicable) in the State, but will comply with ORS 672.002 to 672.325 by having an individual holding a valid certificate of registration in the State in responsible charge of the work prior to performing any engineering or land surveying (as applicable) work within the State. [ORS 672.060(9)(a) and (b)]

Proposer shall provide, on the Proposal Cover Sheet (RFP Attachment C), the following information:

• The name of the individual employed by Proposer who currently holds a valid certification of registration to practice engineering or land surveying (as applicable), the jurisdiction of the registration and the registration number; and one or both of the following:

• The name of the individual not employed by Proposer who currently holds a valid certificate of registration to practice engineering or land surveying (as applicable) in the State who Proposer has engaged to be in responsible charge of the work; or

• The name of the individual employed by Proposer who will be in responsible charge of the work and will obtain a valid certificate of registration to practice engineering or land surveying (as applicable) in the State prior to performance of engineering or land surveying (as applicable) services under any assigned WOCs.

1.5.4 REQUIRED SUBMITTALS VIA OREGONBUYS

Proposer must complete and submit the following items via OregonBuys before the Bid Opening Date and time specified in OregonBuys for this RFP (submittals by any other means will be rejected):

1) (REQUIRED) A single PDF file of the Proposal. The Proposal Cover Sheet (RFP Attachment C) may be included as part of the single PDF file of the Proposal or may be in a separate file. ( To the maximum extent practicable, the Proposal, Proposal Cover Sheet and all other submittal items should be compressed/optimized so the combined total size does not exceed 5 megabytes*.)

2) (REQUIRED) A PDF file of a completed Subcontractor Solicitation and Utilization Report (https://www.oregon.gov/ODOT/Forms/2ODOT/2721.pdf).

https://www.oregon.gov/ODOT/Forms/2ODOT/2721.pdf

3) (REQUIRED) COI Disclosure Forms (if any must be submitted per section 1.5.5).

4) (REQUIRED) Key Staff Resumes may be included in the single Proposal file or they may be submitted as a separate file (one file for all Key Staff Resumes) but is not included in the Proposal page count.

5) (REQUIRED) Provide 3 references for relevant projects as required in RFP section 2.1.3. The Reference Form must be submitted with the Proposal (separate file from the Proposal) but is not included in the Proposal page count. The required references must be submitted on the single page Reference Form provided by ODOT.

1.5.6 Reserved REFERENCE QUESTIONNAIRE FORMS (REQUIRED)

Reference Questionnaire forms (using the form and complying with the requirements provided in section 2.2 of this RFP). A separate form (MS Word format) for each reference must be submitted directly to Agency by the reference contact. Additional instructions are included on the form. The Reference Questionnaire forms are not included in the Proposal page count.

2.2 SCORING CRITERIA

2.2.3 Project Team and Qualifications

Proposers must be able to self-perform a broad range of geotechnical and engineering geology professional Services. Proposers may include subcontractors to augment the professionals on the Proposer’s team for specialty work such as laboratory testing and geotechnical quality control testing, and for incidentals such as subsurface explorations, flagging, etc. However, the Proposal must clearly demonstrate that the prime firm has professional staff to self-perform the basic professional Services included in the Scope of Service for this RFP, as may be assigned under WOCs. Clearly identify services provided by the Proposer and services that will be provided by subcontractors.

Include exactly 3 resume for key staff members using the “Key Staff Resumes” form available at:

https://www.oregon.gov/odot/Business/Procurement/Pages/PSK.aspxl (under Misc. Procurement Related Forms). Describe relevant experience and qualifications of proposed Project Manager(s). Include descriptions of relevant projects, project outcomes, and customer feedback received (if any). Describe relevant experience and qualifications of other key staff proposed to provide Services under WOCs (including key subs, if any). Include descriptions of relevant projects, project outcomes, customer feedback received (if any), and involvement on technical advisory committees, research committees, etc.

Each key staff resume is worth 10 points. The Agency will only consider the first three resumes in a proposal package, any additional resumes that are submitted will be disregarded.

2.2.4 Proposer’s Capabilities and Quality Management

https://www.oregon.gov/odot/Business/Procurement/DocsPSK/keystaff.docx https://www.oregon.gov/odot/Business/Procurement/DocsPSK/References.docx

Demonstrate the capability to complete the requested Services. Describing Proposer’s staffing levels and capacity for the types of projects that may be assigned via WOCs. Describe how the Proposer can accommodate varying levels of work assigned under the Price Agreement and how the Proposer will manage conflicting obligations on other projects. Describe the specific methods, tools, and processes Proposer’s firm uses to develop the estimate for the Services. How does Proposer ensure that estimates for Services are fair and reasonable to both the Agency and Proposer?

Describe Proposer’s existing quality assurance and quality control (QA/QC) processes, including documentation. Describe Proposer’s processes for managing the quality of work submitted by subcontractors and subconsultants. Discuss firm’s familiarity with applicable ODOT standards and Proposer’s approach to assessing when deviations from those standards should be considered.

Describe the Proposer’s established Quality Assurance and Quality Control (QA/QC) processes, including how these processes are documented and implemented. Explain the Proposer’s methods for overseeing and ensuring the quality of work produced by subcontractors and subconsultants. Additionally, discuss the firm’s familiarity with applicable ODOT standards and describe the Proposer’s approach for evaluating when deviations from those standards may be appropriate.

In addition to the foregoing changes, RFP Attachment A- Sample Price Agreement is revised as follows:

EXHIBIT C – INSURANCE REQUIREMENTS

PROFESSIONAL LIABILITY.

Required Not required Professional Liability insurance must cover damages caused by negligent acts, errors or omissions of Contractor and Contractor’s subcontractors, agents, officers or employees related to the professional Services to be provided under the Contract.

• Coverage shall be written with a per claim, incident or occurrence limit, or the equivalent, of not less than $1,000,000 $2,000,000 $5,000,000.

Annual aggregate limits shall not be less than $2,000,000 $4,000,000 $5,000,000 $10,000,000.

If this insurance is provided on a claims made basis, Contractor shall maintain continuous claims made liability coverage or shall acquire tail coverage to continue the same coverage for a duration of at least 2 years, unless

3 years or 5 years is specified, after completion of the Contract or for the foregoing extended period beyond Contract expiration or termination. Evidence of any required extended period coverage will be a condition of final payment under the Contract.