00002671 Phase 2 Instructions for shortlisted proposers.pdf
PDF 152 KB Posted
- Attached to
- Contact Survey Pilot
- Solicitation number
- 00002671
- Issued by
- Oregon
About this file
This document is an instructions file for Phase 2 of the Contact Survey Pilot project in Oregon, providing guidance to shortlisted proposers on next steps in the procurement process. The file outlines the requirements and procedures that qualified proposers must follow to advance in the competitive selection process, including detailed instructions on proposal submission formats, documentation requirements, and evaluation criteria for the second phase of the project. The document specifies submission deadlines, required qualifications, and technical specifications that proposers must address in their Phase 2 responses. Site visit opportunities and clarification meetings may be available to shortlisted proposers to better understand project requirements and scope prior to final proposal submission.
The instructions emphasize compliance with specific formatting requirements, insurance and bonding obligations, and any contractual terms applicable to Phase 2 submissions. Proposers are directed to address pricing, project methodology, staffing qualifications, and timeline commitments in accordance with the stated evaluation criteria. The document may reference funding sources, budget constraints, or financial requirements relevant to the overall project. Any incumbent contractor information, existing contract terms, or current operational environment details pertinent to the Contact Survey Pilot would be identified to ensure proposers understand the baseline conditions and project continuity considerations for this procurement opportunity.
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Text version
March 13, 2026
RFP No. 00002671 for
CONTACT SURVEY PILOT
Evaluation Phase 2:
Instructions and Requirements for Shortlisted Proposers
I. Instructions
All proposers on the shortlist to this RFP (Proposers) are required to comply with these phase 2 instructions; failure to do so may be grounds for a determination of non-responsiveness and rejection of their proposal.
1. Oral interviews and equipment demonstrations:
Available Demonstration Dates & Time: Virtual demonstrations and interviews will take place on March 31st, 2026 between 1pm and 5pm PST. Each proposer will be given a 1.5-hour time slot to provide a demonstration and answers to questions as outlined below.
Please allow at least 10 minutes at the conclusion of your presentation for committee follow-up questions.
Phase 2 interviews will be held virtually; Teams invites will be sent individually.
2. Evaluation Criteria: The Evaluation Criteria and point allocation for the criteria in phase
2 of this RFP shall be as follows:
Level #2 Evaluation Criteria
Criteria Maximum Evaluation Level #2 Score
Demonstrate how the product integrates with CAD. 10 Demonstrate how sampling will work for all first responder types and how questions will be tailored for each responder type. 10 Demonstrate survey recipient interface experience 10 Demonstrate data analysis capabilities 10 Question 1: What is your contingency plan, including budget, staffing, etc., if your proposed timelines cannot be met? 10 Question 2: How does your proposal protect against bias? 10
Question 3: How does your proposal ensure a sufficient response rate across responder types for confidence in the generalizability of results/feedback? 10 Question 4: Have you designed and implemented a project across multiple first response agencies previously? Please describe. 10 Question 5: What steps and measures will you have in place to ensure feedback questions are trauma informed? 10 Question 6: To the extent to which your proposal was not fully responsive to the RFP (i.e. only including one service/responder type) how would you remedy this? 10 Total: 100
3. Phase 2 Instructions Questions: For any and all questions on any part of these phase 2 instructions, Proposers shall e-mail Tristan Sakamoto at:
Tristan.Sakamoto@portlandoregon.gov.
End of Phase 2 Instructions.
mailto:Tristan.Sakamoto@portlandoregon.gov
File details come from the government source that posted it. Updated .