RFP-0000186_TA-21_building_257_FINAL.pdf

REQUEST FOR PROPOSAL (RFP)

RFP No. 0000186

N3B Form 9072, Rev. 0, (05/18)

Project Name/Location RFP Number

TA-21 Delta Prime Site Aggregate Area Delayed Sites Project

RFP-0000186

RFP Issue Date Offer/Proposal Due Date

October 22, 2018 December 20, 2018

Offeror Submissions of Proposal

Competitive Solicitation

Offeror shall submit Proposal electronically to Heather Evans by 3:00 pm on December 20, 2018.

Partial or incomplete Proposals will not be accepted

General Description of Scope of Work Contractor/Contractor’s Representative

TA-21 Delta Prime Site Aggregate Area Delayed Sites Project

Newport News Nuclear BWXT-Los Alamos, LLC (N3B)

1900 Diamond Drive Los Alamos, NM 87544

Heather Evans

(505) 257-8441 heather.evans@em-la.doe.gov

INSTRUCTIONS TO OFFERORS

1.0 The NAICS code for this procurement will be 562910 Environmental Remediation.

1.1 The Northern New Mexico Small Business (NNM SB) pricing advantage will be utilized for all offerors who qualify.

1.2 The Service Contract Act will apply to this procurement.

2.0 GENERAL

2.1 Offeror is hereby invited to submit its firm fixed price (FFP) proposal via email for the work described herein, on or before 3:00 pm MST on the above stated Offer/Proposal Due Date, with All its attachments complete to the Contractor’s Representative, Heather Evans.

2.2 All work MUST BE COMPLETED in accordance with the Period of Performance as dictated in the Statement of Work (SOW).

2.3 The Proposal shall take into consideration and be based upon these Instructions to Offerors and the Proposal Submission documents listed under Article 8.0 including all exhibits, appendices, and attachments thereto.

2.4 Contractor reserves the right to waive any informalities in or to reject any or all offer/proposal, to award the subcontract to other than the Offeror submitting the lowest evaluated offer/proposal, with or without notice or reasons, and if no proposal is accepted, to abandon the work or to have the work performed in such other manner as Contractor may elect.

mailto:heather.evans@em-la.doe.gov

2.5 Contractor considers the names of other offerors, the bids, evaluations and ranking of offerors as confidential information to which Offeror or their agents are not entitled.

2.6 Partial or incomplete Proposals will not be accepted. Offeror will be informed whether or not its Proposal was successful.

2.7 Contractor will not be responsible for any costs or expenses incurred by Offeror in preparing and/or submitting the Proposal or otherwise during the proposal process.

2.8 Examination of RFP Documents: Offeror shall immediately verify that it has received all documentation by checking the contents of the RFP package against the documents identified in these Instructions to Offeror. If Offeror has not received all identified documentation, Offeror shall immediately notify Contractor’s Representative in writing.

2.9 There will be no de-briefs to proposers/offerors not selected for award. The only information available will be the name of the winning entity.

3.0 PRE-PROPOSAL MEETING AND INSPECTION OF PROJECT SITE

3.1 A mandatory pre-bid meeting and site walk down will be held on November 7, 2018.

Attendee’s should plan for Level D PPE Requirements.

Please RSVP by 3:00 pm MST, October 26, 2018 to deirdre.espinoza@em-la.doe.gov

When you RSVP, please include the name and email address for those attending and please indicate if currently a badge holder. Meeting time and location will be provided to you via the email you provide with your RSVP.

Each company is limited to 2 representatives. Representatives must be US Citizens.

3.2 The Subcontract Technical Representative for this project is Saul Alanis.

4.0 COMMUNICATION

4.1 If Offeror finds any discrepancies in or omissions from the RFP Documents, or should the intent or meaning of such documents appear unclear or ambiguous, Offeror must notify

Contractor by contacting Contractor’s Representative. Replies to such notices may be made in the form of Amendment to the RFP Documents which will be issued simultaneously to all invited Bidders in writing. Offeror must acknowledge receipt of all Amendment in its proposal.

Contractor will not be bound by, and Offeror must not rely on any oral interpretations or clarifications of the RFP Documents. Offeror shall submit any such notification to the

Contractor’s Representative.

4.2 Deviations from these communication instructions may be cause for rejection of Offeror’s

Proposal.

4.3 The RFP Number identified above must be included on the Proposal and any and all other written communication in connection with this RFP.

mailto:deirdre.espinoza@em-la.doe.gov

5.0 PROPRIETARY INFORMATION

5.1 All documents included in this RFP, and any other information furnished to Offeror by Contractor shall remain, the property of Contractor and may not be copied or otherwise reproduced or used in any way except in connection with the Work, or disclosed to third parties, or used in any manner detrimental to the interests of Owner or Contractor. Offeror’s signature on the Intent to Bid form shall be deemed to be Offeror’s acceptance of the obligations contained in this paragraph.

5.2 Offerors are required to notify Contractor immediately of any solicitation or inquiry offering to

(a) improperly disclose confidential bid information (including evaluations of bid information), or (b) improperly influence or affect the award of any contract associated with this Project.

Offerors are further required to notify Contractor immediately if they come into possession of confidential information (including evaluations of bid information). Failure to comply with the foregoing may result in the disqualification of the Offeror.

6.0 GOVERNING TERMS AND CONDITIONS

6.1 Offeror's standard terms and conditions of sale will not be considered. Offerors must clearly identify any exceptions to the terms and conditions set forth in this RFP.

6.2. Offeror is instructed to read thoroughly the form of subcontract included in the RFP Documents and to submit its bids based strictly upon the same (without exceptions). As described in Paragraph 13.2, in addition to (but not in lieu of) such conforming bids, Offeror may submit an additional non-conforming bid that lists exceptions to the form of subcontract and sets forth the bid price attendant to the acceptance of such exceptions. All exceptions and clarifications are to be documented, separately.

7.0 PRICING CONDITIONS

7.1 Pricing, stated in U.S. Dollars ($), must be in accordance with the provisions of the RFP Documents. The blanks in the Forms included, as well as examples provided in the RFP documents must be completed and returned as part of Offeror’s Proposal (with the exception of the fixed price Subcontract Form).

7.2 Proposal validity period shall be a minimum of 90 days after the Bid Due Date

7.3 All pricing must be firm for the duration of the Subcontract.

7.4 The quoted prices must include all costs for procurement, construction including consumable materials, labor, equipment, Lower Tier Subcontractors, documentation, testing and any and all items of expense, fees, taxes, duties, overhead and profit for Offeror’s full and complete performance of the Work.

7.5 All pricing information requested in this RFP must be provided. Failure to comply with this requirement may result in rejection of the Proposal. Contractor reserves the right to request and have Offeror furnish a further breakdown of the Contract Price for accounting and progress payment purposes. This request may be made after the Contract Price has been finalized with the Successful Offeror.

7.6 The Successful Offeror will be responsible for acquiring any and all contractor’s license(s), business license(s), etc. and any/all permits required to perform the Work.

7.7 In the case of any discrepancy between words and figures, the words shall prevail and in the case of errors in addition or extension, the unit prices (if any) quoted shall prevail.

8.0 PROPOSAL SUBMISSION

8.1 The Proposal must be submitted in writing utilizing the Forms provided herein. Failure to provide the information in strict accordance with the format and the detail required in the Forms is grounds for rejection of the Proposal. Proposal shall be submitted in two separate volumes.

Complete Volumes will contain the following documents:

Volume I—Commercial Proposal Volume (i.e. business, administrative, pricing information) shall include, but not limited, to the following: Proposal letter-proposal by joint ventures, consortia, associations or partnerships shall designate one single participant to represent all those forming the offering entity, and shall list the full names and addresses of all participants in the offering entity. The name of the signatory shall by types or otherwise clearly imprinted below each signature and a corporate offeror shall state its place of incorporation. Evidence of the signatory’s shall be included, if the offering entity is a joint venture, consortia, association or partnership. Representations and Certifications – if an offering entity is a joint venture, consortia, association or partnerships, each member must submit individual Representations and Certifications. The successful Offeror’s submittal may be incorporated into a resultant subcontractor. Registration in System for Award

Management (SAM) as applicable. Exhibit “C” Form A-1 Schedule of Quantities, Exhibit C

Form B, Exhibit C Form G, Construction Plant Equipment List, Exhibit J, Insurance

Requirements.

Volume II –Technical Proposal Volume (i.e. technical information on how the scope of work will be performed/accomplished) shall include, but not limited to the following: The following documents must be completed signed (when returned) and submitted within your proposal. They will provide the basis for the technical evaluation of your proposal. NOTE:

Do not reveal labor rates or price information of any kind in these documents.

Completed Exhibit C Form D, Subcontract Schedule. Completed Exhibit C Form F Project

Organization and Work Plan, Completed Exhibit C Form H, Resume of Key Personnel, Completed Exhibit C Form J Technical Approach, Completed C Form N, Experience

Statement, Completed Form N-1 Lower Tier Subcontractors Experience Statement, Completed Exhibit C Form M Work in Progress, Completed F 3-2 Environment, Safety and

Health Worksheet.

Submission of the Proposal with the RFP-0000186 clearly displayed and delivered to the

Contractor’s Representative identified above via email, and shall include the following completed forms and other information:

8.1.1 Offeror’s proposed organization chart, and copies of resumes for all key personnel to be assigned to the Work, i.e., managers, superintendents, safety, quality control, etc. The organization chart must identify any "agency" personnel (i.e. non-permanent employees) identified as key personnel.

8.1.2 A schedule for construction equipment to be delivered to the Project Site for use in executing the Work; for erection of buildings; and, for all other Work that is included or must be performed prior to initiation of meaningful work.

8.1.3 Approximate requirements for office, parking, lay-down, shop and storage space and utilities.

8.1.4 Copy of Offeror’s license and/or registration.

8.1.5 Offeror’s detailed project plan, indicating how the work will be performed and completed in accordance with the SOW.

8.1.6 ES&H Documentation

8.1.6.1 Copy of Offeror’s ES&H Table of Contents

8.1.6.2 Copy of the last two calendar years’ and current year-to-date OSHA

300-A Logs; and

8.1.6.3 EMR from the company’s workers’ compensation insurance carrier.

8.1.7 Copy of Offeror’s Quality Assurance Table of Contents

8.1.8 Exceptions and Deviations as set forth in Section 13.

8.1.9 Insurance Certificate as set forth in Section 14.

9.0 EVALUATION CRITERIA

RFP-0000186 is a firm fixed price proposal to be awarded based on Best Value and includes a Regional Pricing Preference for Northern New Mexico small businesses. The technical evaluation criteria are organized into 6 main areas as follows: Completeness and Correctness; Past Experience; Project Execution and Technical Approach; Technical Investigation and Reporting; Personnel Qualifications and Certifications; Safety.

EVALUATION FACTORS

9.1.1 RFP Completeness and Correctness – Offeror’s response should be well organized and free of grammatical and spelling errors. The text should accurately reference figures, tables, and supporting information. RFP shall demonstrate the understanding of the scope, acknowledge amendments, thoroughness and quality of proposal; details and clarity addressing items on work approach, schedule and accuracy/submission of documents requested (e.g. OSHA 300/300A logs, EMR, TRC and DART calculations, schedule, items addressed in work plan etc.)

9.1.2 Past Experience – Provide 5 examples for projects that demonstrate planning and execution with similar SOW. The projects should highlight the firm’s/team’s capabilities regarding

D&D, radiological characterization and remediation, soils sampling/investigation and remediation, hazardous waste management, packaging, environmental compliance, development of technical investigation reports for submittal to government agencies, and project management.

9.1.3 Project Execution and Technical Approach – Demonstrate understanding of existing site conditions and required work performance, detailed description and sequencing of all activities, a comprehensive list of equipment to be used for each process; procedures and precautionary measures to include public safety and radiological protection, provide efficiencies or innovations regarding demolition, size reduction, sampling, remediation, packaging, technical parameters and documentation. Additional weighting may be contemplated regarding unique approaches to accomplishing highly complex tasks with innovative approach and methods with particular detail given to efficiencies and schedule.

9.1.4 Technical Investigation and Reporting – A detailed approach to meet the investigation and reporting requirements in the site work plans, NMED Compliance Order on Consent, and other applicable documents/requirements. This should include how “nature and extent”, certificates of completion, investigation reporting and end state goals and objectives will be accomplished.

9.1.5 Personnel Qualifications and Certifications – Description of the overall experience and competence to perform the hazardous materials management and waste packaging duties required. Sufficient organization, personnel, licenses and certifications, and management to carry out the requirements of the SOW. Process for ensuring that employees have obtained the required licenses and training for the work to be performed and have received OSHA required medical exams and have successfully completed forty (40) hours of hazardous waste training and 8 hour refreshers as provided for in the Hazardous Waste Operations and Emergency Response Act, 40

CFR Section 1910.120

In addition, identify the key personnel who will perform the tasks outlined in the SOW and their decision making ability in the process. At a minimum, include the following:

Project Manager’s qualifications and experience in developing and managing hazardous waste management projects, environmental sampling data management, and the minimum educational requirements for this position.

ES&H Professional qualifications and experience in developing and managing environmental remediation HAZWOPER work zones, evaluating characterization data results, and the minimum educational requirements for this position.

Superintendent/Facility Operations Manager qualifications and experience in field execution management, logistics planning, safety integration and final completion of field work activities.

Other key personnel experience and educational requirements.

Organization Chart that includes key personnel responsible for completing all tasks of the

SOW.

9.1.6 Safety –Approach to field safety implementation.

a. Completed Attachment F3-2 ES&H Worksheet

b. Experience Modification Rate (EMR)

c. Total Recordable Case (TRC) and Days Away/Transferred Case (DART) Rates

d. Fatalities

e. Environmental Record

10.0 ES&H REQUIREMENTS

10.1 Offeror shall submit its ES&H plan to N3B for review and approval. Subcontractor shall identify and allocate sufficient resources to meet the safety objectives and performance commitments as well as maintain the integrity of the entire ES&H plan. Accordingly, the ES&H plan shall be integrated with the Subcontractor’s business processes for work planning, budgeting, authorization, execution, and change control.

10.2. Offeror shall submit the last two calendar years’ and current year-to-date OSHA 300-A Logs and EMR from the company’s workers’ compensation insurance carrier to the N3B Heather Evans, Purchasing Representative for review. Offeror shall maintain the current year OSHA 300 Log and Summary at N3B. N3B strives to work with companies that maintain and EMR <1.0 and a Total Recordable Case Rate or <1.0.

11.0 QUALITY ASSURANCE REQUIREMENTS

11.1 The SUBCONTRACTOR shall perform the tasks and provide the deliverables and submittals required by this SOW in accordance with Exhibit H.

12.0 SIGNATURE REQUIREMENTS

12.1 Offeror's proposal must be signed by Bidder’s duly authorized officer. If Offeror is a corporation, the Proposal must be signed in its name and on its behalf by a duly authorized signatory officer of the corporation. The office held by the signing officer must be included.

12.2 If Offeror submits a proposal as a partnership or joint venture, Offeror must submit with its proposal, a "Power of Attorney" executed by all of the general partners or members of the joint venture designating and appointing one of the general partners or members of the joint venture as a "Management Sponsor", and authorizing the Management Sponsor to sign the proposal on Offeror’s behalf, to act for and bind Offeror in all matters relating to the Proposal and, in particular, to agree that each partner or member of the joint venture is jointly and severally liable for any and all of the duties and obligations assumed by Offeror under the Proposal and the Contract, if awarded. The Proposal must be signed on behalf of the partnership or joint venture in its legal name by the Management Sponsor. Contractor will only accept unified sums, rates, prices, or conditions and will not accept sums, rates, prices or any conditions which differ between individual parties of a partnership or joint venture.

12.3 When requested by Contractor, satisfactory evidence of the authority of any signatory of

Bidder must be furnished.

13.0 EXCEPTIONS AND DEVIATIONS

13.1 Except as provided for below in paragraph 13.2, no deviations to any technical requirements of the RFP Documents shall be made. Failure to comply with this condition may result in rejection of your proposal. All exceptions should be explicitly identified in Offeror’s Proposal.

13.2 If bidder determines it would be advantageous to Contractor to deviate from the technical requirements, conditions and provisions set forth in the RFP, Offeror may present such deviations as an "Alternative Proposal" together with the base Proposal as required herein.

Bidder’s Alternative Proposal must explain in full detail the nature and extent of the proposed deviation and the resultant impact on the prices, schedules or any other aspect of Offeror's Proposal. Such deviations, if any, must be clearly identified and listed in a separate section of the Proposal devoted explicitly to that purpose. Consideration of any alternate proposal will be at Contractor's sole discretion.

13.3 The submission of a Proposal indicates acceptance by Offeror of all terms, conditions and requirements contained herein.

13.4 During the Proposal evaluation, Contractor is not responsible for identifying or resolving any deviations that may be contained in the Proposal. The only deviations recognized will be those mutually agreed upon and included in the Contract.

14.0 INSURANCE

14.1 Refer to General Conditions for insurance requirements.

14.2 Offeror shall provide a copy of its insurance certificate with the Proposal indicating Offeror’s standard coverage.

14.3 Offeror shall provide a written statement from its insurance provider indicating Offeror’s ability to provide the required insurance coverage. The additional cost, if any, to furnish the

Project-specific insurance over Offeror’s standard insurance coverage shall be listed separately in Offeror’s Proposal.

15.0 SCHEDULE

15.1 The Schedule Milestone dates identified in the RFP Documents are critical to the success of the Project. Offeror’s Proposal must be based on these dates with a project start to follow award of the contract, which was fully described in the Pre-Bid Meeting.

Milestone Due Date Issue RFP 10/22/2018

Pre-bid meeting & Site Visit 11/7/2018

Questions Due 11/13/2018

Response to Questions Complete 11/21/2018

Bid Due Date 12/20/2018

Notice of Award (NOA) 01/18/2019

Pre-Job Submittals Complete 02/28/2019

Readiness Review Complete 03/05/2019

Notice to Proceed (NTP) 03/08/2019

Begin Mobilization 03/13/2019

Tanks 110, 111, 112, 113, 288, 289 D&D and Packaging

09/30/2019

Building 21-257 D&D, Packaging and Site Stabilization Complete

09/30/2019

Industrial Waste Line Removal and Packaging Complete

12/20/2019

Site Investigation, Nature & Extent Complete

05/29/2020

Site Stabilization and Partial Demobilization Complete

06/18/2020

Consent Order Investigation Report Submitted to NMED

11/30/2020

Investigation Report Approved by NMED 03/31/2021

Demobilization Complete 04/30/2021

Final Project Closeout Report submitted and Approved

05/31/2021

16.0 SCOPE OF WORK AND TECHNICAL DOCUMENTS

16.1 The Scope of Work and applicable Technical Documents are identified in the RFP

Documents.

17.0 RFP DOCUMENTS

17.1 The following documents are the “RFP Documents”:

1. Exhibit A- N3B Prime Contract Flow Downs

2. Exhibit B- N3B General Conditions for Fixed Price Subcontracts

3. Exhibit C- Schedule of Quantities and Prices

4. Exhibit D- Scope of Work and Technical Specifications

5. Exhibit E- Reserved

6. Exhibit F- Environmental, Safety and Health Requirements

7. Exhibit G- Security Requirements

8. Exhibit H- Quality Requirements

9. Exhibit I- Submittal Requirements

10. Representations & Certifications

11. Subcontract Template-Form 9100

12. Certificate of Cost and Pricing Data

13. Wage Determination Decision

14. Insurance Requirements

END OF INSTRUCTIONS TO OFFERORS