UNSPSC 44122018: File inserts or tabs

UNSPSC 44122018 File inserts or tabs, a Commodity code, represents a narrow slice of the office and classroom supply market that state and local governments buy—specifically file folders, tabs, dividers, and related document-organization products bundled into larger office-supply contracts. Recent solicitations show this code sits within much broader classroom and office supply procurements where file products are one line item among dozens or hundreds. Pinellas County Schools in Florida, for example, solicited 104 line items of classroom paper supplies and office supplies (ITB 26HO014, response deadline April 30, 2026, approximate annual value $330,000) that included file folders alongside composition books, envelopes, index cards, labels, and tape; the Cooperative Purchasing Agency (CPA), a Georgia-based non-profit cooperative serving 35 school systems, bid Bid 2027-006 on approximately 150+ line items of office and desktop supplies including file folders, fasteners, binders, and storage solutions (response deadline September 29, 2026). File-insert and tab products are procured almost exclusively through school district and cooperative purchasing vehicles, not standalone. Issuing bodies are school districts and cooperative purchasing agencies acting on behalf of multiple districts; individual items within these contracts carry firm pricing for the one-year contract term with F.O.B. destination delivery and payment terms of Net 30.

Recent activity centers on Florida and Georgia. Pinellas County Schools in Florida represents the largest single recent opportunity, with the county managing centralized distribution through the Walter Pownall Service Center in Largo; the CPA cooperative, based in Cleveland, Georgia, serves a 35-school-system membership base across Georgia with estimated annual line-item quantities for individual file products ranging from 1 to 7,000 units depending on the specific item. Both solicitations require sealed bids on standardized forms, physical samples for most items unless the bidder proposes currently carried or previously approved brands, and compliance with delivery and labeling specifications. The CPA explicitly reserves the right to award individual items or combinations and does not use lowest price as the sole criterion, weighing vendor relations, past performance, service, and warranty validity alongside price. Neither solicitation named set-asides, disadvantaged-enterprise preferences, or incumbent vendors.