H959--Switchgear Maintenance (OKC) Provide 3YR Switchgear PM on the Main Hospital
Switch Gear Maintenance
Oklahoma City VA Health Care System
VA Medical Center
Oklahoma City, OK. 73104
BRIEF SCOPE OF WORK
(This is for information only)
IMPORTANTR NOTE: This Sources Sought is for market research purposes only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.
INTRODUCTION
The Department of Veterans Affairs, Veterans Health Administration (VHA) has a requirement to conduct Switch Gear maintenance at the VA Medical Center (VAMC) in Oklahoma City, Oklahoma. This is a one-time switch gear service requirement (that is to be completed every 3 years for preventative maintenance). Contractor shall provide all tools, equipment, labor, supervision, transportation, project management, and materials to do the one-time annual preventive maintenance, inspection, and testing on all circuit breakers.
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SCOPE OF WORK
Switch Gear
Clean, inspect, test and adjust all major electrical distribution equipment. This shall include the electrical distribution equipment in the following locations:
1. Sub-Stations: No. 1, No. 2, No. 3 & No. 4.
2. Building No. 19 and ARF.
3. Room BF-118.
4. Boiler/Chiller Plant.
5. Mechanical/Electrical Rooms: Building 19 Mechanical Rooms (3) total, 3rd floor Fan Room, 3rd Floor Mechanical Room, 5th Floor Mechanical Room, 6 Floor Mechanical Room, 8th Floor Mechanical Room, 8th Floor Mechanical Room North, and Generator Rooms (5) total.
Repair as needed all open/close indicators and charged/discharged indicators in sub-station 3 type AK breakers.
Execute work to interfere as little as possible with normal functioning of the medical center. Schedule all work in specific areas with the Resident Engineer to enable Engineering Service to make any necessary arrangements. Coordinate with the Resident Engineer in advance of any outages. Only after the approval of the schedule outages, by the Resident Engineer, work can proceed accordingly. All outages shall be scheduled and approved in writing at least two weeks in advance. Outages will be scheduled only at night and on weekends.
REPORT:
A. The contractor shall provide a complete comprehensive report on the results of the services rendered. The report shall provide for listings of all equipment tested and scanned including complete nameplate data, age, maximum loading in amperes, the conduction as found, and modifications made. In addition, the contractor shall make recommendations including any major defects or deviations in the electrical system detected during the test and inspection and any violations of national or local codes that may affect the safety of personnel and/or continuity of service. Complete a check- list for each piece of equipment. The check- list shall have a line item for each test and inspection to be performed. All critical conditions, including recommendations for corrective action shall be submitted in writing to the Resident Engineer.
B. For generators report shall indicate: nameplate data including manufacturer, age, capacity, KW load under emergency conditions, fuel type, number of hours of fuel tank capacity, reliability, transfer time, number of hours of accumulated run time and if mounted above, on or below grade.
INSPECTION, TEST, MAINTENANCE AND REPAIR:
Testing shall be performed in compliance with applicable NEMA, ANSI, ASTM, ASA, NFPA and VA standards. The following equipment shall be inspected, tested and/or repaired in this project:
ENCLOSURES AND CUBICLES: The inside of the enclosures housing electrical switchgear shall be cleaned with a vacuum cleaner with insulated attachments. Keep generally free from dust, lint, dirt, and abrasive material. Clean all buses, supports, etc. Buses and connections should be inspected for signs of overheating and weakening of insulation. Buses shall be inspected for adequate support spacing and bracing in accordance with the NEMA Standards for bus bar bracing. All structure supports will be checked for Tracking and anchor bolts will be checked for tightness. All control connections, screws, lug, bolts, solderless connectors, etc. will be checked for tightness to ensure good electrical continuity and mechanical condition. Inspect the ground for a solid, continuous, and adequate ground. The connections shall be cleaned and tightened. All raceway systems entering the switchboard shall be inspected to determine that they are properly bonded with lock nuts, etc. Service entrance equipment shall be checked to see that it is grounded in accordance with current NEC requirements. All switch gear compartments shall have the backs removed to allow complete cleaning. All front compartments shall be cleaned and lubricated as necessary, following manufacturer specifications.
CIRCUIT BREAKERS: Electrical test shall be made on all circuit breakers by subjecting them to actual operating current to ensure that they will operate within the same limits after service as when new. Adjustments shall not be attempted by anyone other than trained service personnel having the necessary tools and test equipment. The breaker shall be beggared at no greater than 10 percent of its rated voltage. The megger readings must be taken with the breaker closed and latched. Megger readings must be taken from each pole to the breaker frame and from each pole to each of the other poles. The interlock mechanisms should be inspected and tested to ascertain that they are functioning as designed. On a breaker with a 240-volt control, the minimum Megger reading should be one meg-ohm.
All circuit breakers shall be removed from service and inspected for loose, broken, or defective parts. All current contacts shall be inspected, cleaned, and polished as required. All bolts, cutter pins, rollers, and bearings shall be examined to determine if any defect, looseness, or unusual conditions exist. All linkages shall be examined and lubricated as required. All arc chutes, barriers and insulation shall be examined for broken or burned areas. All parts shall be cleaned as required. The circuit breaker shall be reassembled. The circuit breaker shall then be tested for electrical tripping using approved low voltage, high current test equipment or trip tested by stimulated CT current through the time over-current relay devices in accordance with the manufacturer s specifications and published standards.
No change in trip device setting from as found shall be made by the contractor without expressed approval of the Resident Engineer.
SWITCHES-DISCONNECT, TRANSFER SWITCHES, SWITCHGEAR, ATS S AND GENERATOR SWITCHGEAR: Where possible, the main contacts of the switch can be cleaned, adjusted and a thin film of lubricant placed on them. The fuse clips, connections to the bus or cable, mounting in switchboard, and handles shall be checked for tightness and proper alignment. When applicable, the tension on the contacts may be checked with signs of -discoloration caused by heating are noted. After exercising the switch several times, cleaning and making any adjustments necessary, with a conductor test set, the resistance drop across each phase shall be measured. If the drop has greater than + 20% variation between phases, part replacement should be recommended. Generator switchgear, where possible, shall meet -maintenance requirements per manufacturer s specifications.
RELAYS: Relays shall be checked with a current and accurate timing device. If a relay does not give the desired operating time for a given current, the desired time can usually be obtained by cleaning and adjustment. Only qualified personnel, properly trained and properly equipped with test equipment, manufacturer s data, and necessary special tools, should work on this equipment.
INFRARED SURVEY: Thermovision equipment shall be utilized to scan all electrical equipment and terminations in the locations previously specified. All hot spot , those which measure greater than 8 degrees (Celsius) higher than die reference temperature (ambient) shall be photographically recorded and included in the Engineering Report to be submitted.
Preventive Maintenance: The Contractor shall provide preventative maintenance according to the applicable schedule or intervals established by the original equipment manufacturer (OEM) for each model of equipment. The preventative maintenance schedule will be reviewed and approved by the government Program Manager before beginning such program. Such preventative maintenance shall consist of, but not be limited to, the following:
Quarterly, annual, and triennial OEM recommended preventative maintenance services and inspections shall be performed and shall adhere to OEM instructions and intervals of the Equipment Operation and Maintenance Management Schedules and shall include, but not be limited to, the following:
Use only fluids and lubricants that are approved by the OEM.
Special care should always be taken to keep the generator and engine components clean and in serviceable condition to facilitate detection of possible leaks and prevent subsequent damage.
COOLING SYSTEM
Check coolant level and add coolant if needed. Pull sample of engine coolant with engine running at operating temperature; analyze coolant for a safe degree of protection.
Check complete system for coolant leaks.
Inspect and replace all belts if needed.
Inspect and replace all hoses if needed.
Inspect and lube fan hub.
LUBRICATING SYSTEM
Check engine oil level and maintain the proper level for safe operation.
Clean/Replace crankcase breather.
Inspect engine for oil leaks and repair as required.
Check manifolds, brackets, mounting and flex connections and repair as required.
ELECTRICAL SYSTEM
Check battery electrolyte level and maintain as required.
Check operation of battery charger and/or alternator. Adjust or replace as required.
Run generator. Check for correct engine operating parameters (temperatures, RPM, pressures, etc.) voltage and frequency. Note any unusual operating conditions.
Check operation of automatic start/stop control switches.
Test fault lamps and replace bad bulbs.
Clean accumulations of dust and dirt from switchgear.
Record engine service meter readings.
Inspect all alarm systems.
Inspect generator output, leads, exciters, and commutator.
AIR SYSTEM
Inspect air cleaner element and replace as required.
Check air intake system for leaks.
Inspect turbocharger shaft for end play.
Inspect and tighten turbocharger mounting bolts.
Inspect air system for any deficiencies.
Contractor shall also perform all the following maintenance operations:
Annual recommended services and inspections shall include the following in addition to those procedures performed quarterly.
COOLING SYSTEM
Take engine coolant sample and have analysis performed.
LUBRICATING SYSTEM
Change engine lubricating oil and oil filters.
Change engine oil every year or after 250 hours of operation.
Service the crankcase breather.
Take engine oil sample and have analysis performed. Provide copy of the report to the government.
AIR SYSTEM
A. Replace air filters.
Inspect air intake for system leaks.
FUEL SYSTEM
Inspect fuel tank.
Replace fuel filters.
Replace filter element in pre-filter.
Inspect fuel system for leaks.
Check operation of governor.
GENERATOR HOUSE
Inspect and test louvers.
Inspect for water leakage around seams in generator house.
Location of performance
Oklahoma City Veterans Administration Medical Center (OKC VAMC)
921 NE 13th St.
Oklahoma City, OK 73104
IMPORTANTR NOTE: This Sources Sought is for information only (to determine the socioeconomic status of interested companies). No award will be made off of this posting.
Please communicate via e-mail to Lance.Davis2@va.gov by COB July 23, 2021 as to your company s interest & ability to perform service per this brief Scope of Work.
If interested, please provide the following:
Please state your company s business size
Please provide DUNS number
If you have a FSS/GSA contract that includes this service
Provide FSS/GSA contract number if applicable
36C25921Q0607 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19
7/17/21, 12:26 AM H959--Test and Calibrate Switchgear Syracuse VA Medical Center
COMBINED SYNOPSIS/SOLICITATION FOR MAINTENANCE, INSPECTION, AND TESTING OF THE ELECTRICAL POWER DISTRIBUTION SYSTEM AT THE SYRACUSE VA MEDICAL CENTER, 800 IRVING AVENUE, SYRACUSE, NY 13210.
(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6. Streamlined Procedures for Evaluation and Solicitation for Commercial Items and 13 Simplified Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through Contract Opportunities - https://beta.sam.gov RFQ reference number 36C24221Q0321.
(iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-02.
(iv) This procurement is being issued as an unrestricted open market solicitation. The North American Industry Classification System (NAICS) code is 238210 Electrical Contractors and Other Wiring Installation Contractors with a small business size standard of $16.5 Million. The government intends to award a firm fixed price contract from this solicitation.
(v) The Contractor shall provide pricing for Maintenance, Inspection, and Testing of the Electrical Power Distribution System at the Syracuse VA Medical Center for a Period of Performance from date of Award to February 28, 2021. See applicable salient characteristics/requirements below:
Pricing for: Maintenance, Inspection, and Testing of the Electrical Power Distribution System:
LINE ITEM
DESCRIPTION
QUANITY
UNIT
TOTAL PRICE
0001
BASE PERIOD: Maintenance, Inspection, and Testing of the Electrical Power Distribution System.
PERIOD OF PERFORMANCE: Date of Award to 2/28/2021
1
JB
(vi) Description of the Requirement: See attached Statement of Work (SOW) to include Wage Determination. The contractor shall provide all parts and labor identified in the SOW.
(vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance.
Place of Performance:
Department of Veterans Affairs
Syracuse VA Medical Center
800 Irving Avenue
Syracuse, NY 13210
(viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (JUN 2020), applies to this acquisition.
The following provisions are included as addenda to FAR 52.212-1:
52.204-7 System for Award Management (OCT 2018)
52.204-16 Commercial and Government Entity Code Reporting (AUG 2020)
52.204-24 Representation Regarding Certain Telecommunications and Video
Surveillance Services or Equipment (OCT 2020)
852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)
(ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral.
PRICE
Provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation.
TECHNICAL
Please provide a maximum 5-page capability statement that indicates the vendor has the trained personnel, equipment, and track record of working experience in maintenance, inspection, and testing of Electrical Power Distribution Systems, in healthcare, industrial, educational and commercial facilities to be able to meet all the requirements of the attached Statement of Work (SOW).
The capability statement shall include the following information:
Solicitation number for this requirement as 36C24221Q0321.
Name, Duns number, address and telephone number of offeror
Additional documentation to be provided:
Level 1, Level 2 and Level 3 technician certifications that will be performing at the facility.
OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. All contractors must provide documentation of being trained in latest version of NFPA 70E.
Documents for OSHA required:
OSHA 10 hours minimum for construction safety training
PAST PERFORMANCE
Each offeror will be evaluated on his/her performance under existing and prior contracts for similar services. The Government will focus on information that demonstrates quality of performance relative to the size and complexity of the procurement under consideration. CPARS records will be reviewed. Contractors without past performance will receive a neutral rating.
The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for the maintenance, inspection, and testing for Electrical Powder Distribution Systems. Include the following information for each contract:
a)Â Â Â Â Â Â Â Â Â Â Â Name and address of contracting activity
b)Â Â Â Â Â Â Â Â Â Â Â Name and telephone number of contract person
c)Â Â Â Â Â Â Â Â Â Â Â Dates of contract performance
The Government reserves the right to make award without discussions.
(x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items apply to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://beta.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE.
(xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4:
52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)
52.204-13 System for Award Management Maintenance (OCT 2018)
52-204-18 Commercial and Government Entity Code Maintenance (AUG 2020)
CL-120 Supplemental Insurance Requirements
52.228-5 Insurance-Work on a Government Installation (JAN 1997)
52.232-18 Availability of Funds (APR 1984)
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013)
852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) applicable provisions and clauses noted in blue below:
852.203-70 Commercial Advertising (MAY 2018)
852.209-70 Organizational Conflicts of Interest (JAN 2008)
852.232-72 Electronic Submission of Payment Requests (NOV 2018)
852.270-1 Representatives of Contracting Officers (JAN 2008)
852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018)
(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition.
52.204-14, Service Contract Reporting Requirements (Oct 2016)
52.209-6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020)
52.219-28, Post Award Small Business Program Representation (NOV 2020)
52.222-3, Convict Labor (June 2003)
52.222-21, Prohibition of Segregated Facilities (APR 2015)
52.222-26, Equal Opportunity (Sept 2016)
52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020)
52.222-50, Combating Trafficking in Persons (OCT 2020)
52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020)
52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008)
52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018)
52.222-41, Service Contract Labor Standards (AUG 2018)
52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)
52.222-55, Minimum Wages under Executive Order 13658 (NOV 2020).
(xiii) The Service Contract Act of 1965 does apply to this procurement; the applicable wage determination is attached to this combined synopsis/solicitation
(xiv) N/A
(xv) This is an open-market unrestricted combined synopsis/solicitation for Maintenance, Inspection, and Testing of the Electrical Power Distribution System for the Syracuse VA Medical Center, 800 Irving Avenue, Syracuse, NY 13210 as defined herein. The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
The Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than 10:00 AM EST, Wednesday January 6, 2021. The government shall only accept electronic submissions via email, please send all quotations to Kimberly.Wiatrowski@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI s shall not be accepted after Monday January 4, 2021 10:00 am EST.
(xvi) Any questions or concerns regarding this solicitation shall be forwarded in writing via e-mail to Kimberly Wiatrowski, Contracting Officer at Kimberly.Wiatrowski@va.gov.
36C24221Q0321 Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 2
12/15/20, 12:54 PM