NIGP 98174: Theatrical Equipment and Supplies (Including Costumes) Rental or Lease

NIGP 98174 Theatrical Equipment And Supplies (Including Costumes) Rental Or Lease, an Item code, covers rental and lease services for stage rigging, lighting, sound systems, and event equipment that state and local governments deploy for district-wide performances, assemblies, special events, and facility operations. School districts and municipalities are the primary issuing bodies under this code, soliciting either turnkey theatrical installation and maintenance contracts or broad event-equipment rental frameworks on multi-year terms. Work ranges from specialized stage rigging and lighting system services with firm hourly rates and material markups to general event equipment rental (tents, tables, chairs, staging) priced on a per-day basis with delivery and setup included.

Recent activity reflects two distinct procurement patterns. The School Board of Sarasota County, Florida issued ITB Bid #27-0287 in September 2026 for theatrical stage rigging, lighting, and sound systems installation, maintenance, supply, and repair services across district auditoriums and stadiums, requiring bidders to submit hourly labor rates and percentage discounts off MSRP for equipment, with bids due August 11, 2026. Dallas Independent School District posted RFP SW250418 on September 20, 2026 seeking vendors for event and tradeshow rentals, digital multimedia services, and audio/visual equipment rental on an as-needed basis under a three-year term with two one-year renewal options, with an aspirational 30 percent SBE goal and a response deadline of October 22, 2026. The City of Southlake issued RFP2601B180LK260004 in June 2026 for indoor and outdoor event equipment rental supporting city-sponsored festivals and special events, evaluating vendors on price, experience, capacity, and past city performance, with a contract start of September 2026. Geographic activity clusters in Texas (Dallas ISD, Northside ISD, Southlake) and Florida (Sarasota County schools), with additional school system procurement in Maryland. SBE and MBE certifications carry evaluation weight in district RFPs, and multi-year contracts with renewal options are standard across issuing bodies.