Special Events Stage Rentals

The City of Pittsburgh Office of Management and Budget, acting on behalf of the Department of Parks and Recreation, is soliciting bids for a comprehensive special events stage rental contract through Invitation for Bid #2025-IFB-215. The procurement seeks qualified providers capable of supplying temporary staging for concerts and various public events, with potential for multiple vendor selection. The solicitation covers an extensive range of staging equipment, including StageLine models (SL50 through SL320), Solar Stages in multiple dimensions, and associated technical services such as generator rentals, labor, and supplementary equipment like cell phone charging stations. Specific deliverables include detailed unit pricing for base stage costs, delivery/removal fees, banner production, stage risers, lighting and audio packages, and various labor rates. The bid was released on August 25, 2025, with a critical question submission deadline of September 15, 2025, and a final response deadline of September 22, 2025, at 2:00 pm. The contract period is set for October 1, 2025, through September 30, 2027, with provisions for two additional one-year renewal options.

The City of Pittsburgh has established specific diversity and inclusion goals for this procurement, targeting participation from Disadvantaged Business Enterprises (DBEs) with precise percentage objectives: 18% Minority-Owned, 7% Women-Owned, 5% Veteran-Owned, and 3% LGBTQIA+-Owned businesses. Vendors will be required to provide pricing with a cost-plus percentage markup for items not individually specified in the bid, which should encompass delivery, handling, and freight expenses. While no incumbent vendors are explicitly mentioned, the comprehensive nature of the staging requirements suggests a robust and competitive procurement process. The bid does not specify a precise total contract value, but the detailed pricing structure and multi-year contract duration indicate a potentially significant financial opportunity for qualified stage rental providers. Prospective bidders should carefully review the full solicitation document to ensure compliance with all technical specifications, diversity requirements, and submission guidelines.