Special Events Stage Rentals

The City of Pittsburgh's Office of Management & Budget, acting on behalf of the Department of Public Safety, is soliciting bids for Special Events Stage Rentals through Invitation for Bid (IFB) #2022-IFB-139. This procurement seeks qualified providers of temporary staging for concerts and other events produced by the Office of Special Events, with potential for multiple vendor selection. The bid specifically requires pricing for three stage sizes (StageLine SL50, SL100, and SL260), including base costs, delivery/removal fees, additional stage floor sections, backwalls, stairs, lighting packages, and associated equipment such as generator rentals. The contract period will run from July 1, 2022, through June 30, 2024, with two one-year renewal options available. Electronic bid responses were due by June 15, 2022, at 2:00 pm, with vendors expected to provide comprehensive pricing structures and a cost-plus markup model for materials not individually bid. Qualified vendors must be able to provide detailed rate structures and demonstrate capability to support various event staging requirements.

The solicitation emphasizes significant equal opportunity participation goals, requiring 18% minority-owned business participation, 7% women-owned business participation, and 5% veteran-owned small business participation. While specific budget ranges were not explicitly detailed, the bid structure suggests a potentially substantial contract value given the comprehensive staging requirements. The procurement allows for a cost-plus markup model, indicating flexibility in pricing for additional materials and services not specifically listed in the original bid. Vendors will be expected to provide transparent pricing that includes delivery, handling, and freight costs within their markup percentages. The multi-year contract structure with renewal options suggests the city anticipates ongoing needs for event staging services across multiple municipal events and productions. Potential bidders must demonstrate not only technical capabilities in stage rental and setup but also compliance with the city's diversity and inclusion requirements.