Theatrical Equipment & Supplies

Northside Independent School District (NISD) has issued Invitation for Bid (IFB) 2025-112 for theatrical equipment and supplies, seeking vendors to provide a comprehensive range of products including stage and production equipment, costumes, fabric, makeup, sound and lighting equipment, plays, films, and miscellaneous theatrical supplies. The procurement is specifically for Bexar County, Texas, with proposals due electronically through the Bonfire Portal on September 11, 2025, at 10:30 AM Central Time. Vendors must submit proposals that include shipping and handling costs to NISD's location in San Antonio, and are required to offer a discount from published catalog prices with an online ordering catalog. The contract will be awarded for one year upon Board of Trustees approval, with options to renew for two additional one-year periods. NISD may award to a single vendor, multiple suppliers, or by line item based on best value determination, with evaluation criteria including pricing, catalog discounts, and prompt payment considerations. All purchases are contingent upon available funds, with no guaranteed minimum quantities.

This procurement opportunity is open to all qualified vendors, with no specific set-aside designations mentioned in the documentation. The contract replaces the expiring IFB 2023-160, and all current vendors must respond to continue doing business with the district. As a member of the Central Texas Purchasing Alliance (CTPA), the awarded contract may be adopted by other participating school districts under interlocal agreements. NISD will utilize Electronic Funds Transfer (EFT) for payments, with standard net 30-day payment terms and potential consideration for prompt payment discounts. Standard freight terms are FOB destination prepaid. While specific budget ranges are not explicitly stated, the comprehensive nature of the solicitation suggests a potentially significant contract value covering a wide array of theatrical equipment and supplies for the school district's educational and performance needs.