Current Procedural Terminology (CPT) Data File License

The Texas Workforce Commission (TWC) is seeking a vendor to provide an annual Current Procedural Terminology (CPT) Data File License for use in the ReHabWorks application, serving approximately 1,787 users. This procurement is an Invitation for Bids (IFB) numbered 3202500269, specifically requiring a license from the American Medical Association (AMA) for use and reprinting of CPT codes, in compliance with Texas Administrative Code Title 40, Part 20, Chapter 856, RULE 856.57. The solicitation requires vendors to submit comprehensive documentation, including a Form 1 Execution of Bid, Form 2 Cost Proposal, Form 3 Financial Questionnaire, and adherence to detailed vendor terms and conditions. Bids are due by August 4, 2025, at 10:00 AM Central Time, with an initial contract term of one year from the execution date and potential for four additional one-year renewals. The TWC emphasizes that only bids conforming exactly to the specifications will be considered, and pricing is expected to remain firm and constant throughout the contract term.

The TWC HUB Program Office has determined that subcontracting opportunities are not probable for this contract, and therefore, bidders are not required to submit a HUB Subcontracting Plan. While the solicitation does not explicitly limit respondents based on business size or type, the comprehensive financial questionnaire suggests a thorough vetting process for potential vendors. The cost proposal document currently shows $0.00 rates, which might indicate a no-cost licensing arrangement or a placeholder document. Vendors must provide detailed financial information, including bankruptcy history, loan defaults, ownership structure, employee count, and previous experience with Texas state agencies. The contract appears to be for internal use licensing of the CPT Data File, with potential total contract duration extending through August 31, 2030, if all optional renewal periods are exercised. Notably, the solicitation requires vendors to comply with various state regulations, including E-Verify system usage, non-discrimination policies, and specific cybersecurity and technological standards.