NIGP 91844: E-Mail Archiving and Records Management Consulting

NIGP 91844 E-Mail Archiving And Records Management Consulting, an Item code, addresses digital records management, evidence handling, and data archiving services for state and local government entities. Based on recent solicitations, the scope encompasses secure file repository systems for archived electronic claims and remittances, digital evidence management platforms for judicial systems with chain-of-custody tracking and confidentiality controls, and supporting consulting services around retention schedules, data destruction protocols, and system integration. State and local governments soliciting under this code include county court systems, public hospital networks, county purchasing offices, and other departmental agencies managing regulatory compliance around records retention and evidence handling.

Recent activity spans Florida and California. Pinellas County posted a Request for Information in September 2026 (due November 3, 2026) seeking digital evidence and exhibits management solutions for county and circuit court entities, requiring secure submission workflows, chain-of-custody tracking, multi-factor authentication, U.S.-based data storage, and three notarized compliance affidavits including foreign-ownership and human-trafficking attestations. San Mateo County issued a Request for Proposals in August 2026 (due March 11, 2026) for an Archive Remit and Claim Repository to support San Mateo Medical Center, specifying HIPAA Business Associate compliance, five-year contract term, $5 million Cyber Liability and $1 million Technology Errors and Omissions insurance, SAML v.2.0 protocol support for Okta integration, and local preference ordinance scoring. Both solicitations emphasize encryption standards, U.S.-based server infrastructure, and regulatory compliance frameworks specific to the buying agency's sector—judicial for Pinellas County, healthcare for San Mateo County.