Statewide Newborn Screening Surveillance System

The South Dakota Department of Health's Office of Lifespan Health is seeking a comprehensive Statewide Newborn Screening Surveillance System (NBSSS) through a Request for Proposal (RFP) issued on April 14, 2025. The procurement aims to modernize and centralize the state's fragmented newborn screening data infrastructure, specifically targeting hearing and bloodspot screening programs. The proposed system must provide a secure, interoperable, and configurable platform that supports centralized surveillance, long-term follow-up, and seamless data exchange across multiple healthcare providers and systems. Key deliverables include a system capable of integrating data from sources like Iowa State Hygienic Laboratory and South Dakota Vital Records, with advanced case management, automated workflows, and comprehensive reporting capabilities. Proposals are due on May 29, 2025, at 5:00 pm Central Time, with an anticipated contract award on July 25, 2025, and a contract duration running through May 30, 2030. The project will be implemented in four sequential phases: core system implementation, advanced case management, expansion to additional screening conditions, and long-term sustainability and reporting. Evaluation criteria will encompass system functionality, interoperability, cost, vendor experience, and implementation approach.

The RFP does not explicitly specify set-aside designations or restrictions on respondent types, suggesting the procurement is open to a broad range of qualified technology vendors specializing in healthcare information systems. The system must replace the current fragmented infrastructure, which lacks centralized surveillance and modern interoperability. While no incumbent vendors are directly mentioned, the project requires integration with existing data sources including the Iowa State Hygienic Laboratory, South Dakota Vital Records, and various healthcare providers. The state will retain full ownership of all data and require vendors to support comprehensive data migration, integration, and long-term accessibility. Proposals must include detailed cost breakdowns across implementation phases, encompassing one-time implementation costs, recurring licensing and maintenance fees, and ongoing support services. Though a specific budget range is not disclosed, the comprehensive nature of the project and multi-year contract suggests a significant investment in modernizing the state's newborn screening data infrastructure.