IDOC men file folder fasteners JRA

The Illinois Department of Corrections (IDOC), specifically Menard Correctional Center located in Livingston County, is procuring file folder fasteners and letter-sized fastener files for medical file management. The procurement involves two primary items: 25,000 self-adhesive file folder bases with soft plastic tubes compatible with Jalema U-clip and compressors, and 20,000 letter-sized heavy-duty fastener folders constructed from minimum 20-point pressboard stock in green. The folders must feature rounded corners, 1/2-inch full-length tabs, and 3/4-inch end tabs with a 2-inch folded gusset expansion. Bids are due electronically by 10:00 a.m. CST on October 22, 2025, through BidBuy or email. All requested items must be delivered by June 30, 2026, to the IDOC-Lincoln Warehouse in Lincoln, Illinois. The contract term begins upon signature of both parties and concludes on June 30, 2026, with no specified renewal options. The primary contact for this procurement is Jennifer Alvis at Menard Correctional Center, who can be reached at 618-826-5071 Extension 2524 or Jennifer.Alvis@Illinois.gov.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the procurement documents. The contract is identified as a small purchase with a total value under $50,000, funded through the state fiscal year FY26 appropriation account code 001 42679 1200 0000. Pricing shall be quoted net after trade or quantity discounts, with prices on an F.O.B. Destination basis including all transportation and handling costs paid by the contractor. The agency reserves the right to award the bid in whole or in part. Deliveries will be accepted Monday through Friday from 7:30 a.m. to 1:30 p.m., excluding state holidays. Vendors must comply with the Standard Illinois Certifications, which include 34 specific compliance requirements covering areas such as legal entity status, educational loan defaults, business authorization, and various ethical and operational standards. Failure to comply with these certifications could result in contract voidance, termination, suspension, debarment, civil fines, or criminal penalties.