Replace DHR Instrument Air (IAS) compressor

Gainesville Regional Utilities (GRU) is procuring a replacement air compressor system for the Deerhaven Renewable Generation Station biomass plant located in Alachua County, Florida. The solicitation seeks a single 200 HP oil-free, rotary screw air compressor unit rated for output greater than 800 CFM at 125 PSI with a maximum rated output pressure of 150 PSI, to be delivered with an outdoor, sound-attenuating enclosure, PLC-based HMI controller, filters, and consumables. The vendor must be a qualified manufacturer with a minimum of ten years of air compressor manufacturing experience and current ISO 9001/9002 and ISO 14001 certifications. The compressor controller must comply with NERC cybersecurity requirements and cannot have remote programmability or external communication capabilities. Key deliverables include the compressor unit, startup and commissioning services, and a comprehensive five-year service plan and warranty covering parts availability and replacement of obsolete components at the vendor's cost. The equipment will be installed outdoors beneath a roof structure rated to withstand 110 mph winds. Evaluation will be based on a 100-point weighted scale comprising: price (25 percent), five-year service cost (25 percent), safety metrics and OSHA Form 300 documentation (25 percent), and experience with similar equipment in power generation, pulp and paper, petrochemical, and large industrial facilities in Florida, Georgia, Alabama, Mississippi, and Texas (25 percent). Respondents must provide at least three references from sites where the proposed equipment is installed and submit Certificates of Liability Insurance with minimum coverage of $1,000,000 general liability, $500,000 automobile liability, and statutory workers' compensation. All materials must be delivered FOB Destination with freight included in pricing. Questions are due by 4:00 PM on Monday, January 26, 2026, with responses due by 2:00 PM on Wednesday, February 4, 2026, via the GRU e-Procurement Portal. GRU expects to issue a Notice of Intent to Award within sixty calendar days of the solicitation due date, and the successful respondent must execute the contract within fifteen calendar days of award notification.

The solicitation does not identify any set-asides for disadvantaged enterprises, minority-owned businesses, or other restricted vendor categories, meaning the opportunity is open to all qualified respondents meeting the specified requirements. No incumbent contractor or existing vendor has been identified in the procurement documents. The procurement was driven by a two-week air audit study that sized the new compressor to replace the end-of-life IAS (Instrument Air System) equipment currently in service. Respondents must submit pricing for three distinct line items: the air compressor unit itself, startup and commissioning services, and the five-year service plan; however, the solicitation does not disclose a specific budget range or estimated award value. GRU is exempt from Florida sales taxes and can provide a Consumer's Certificate of Exemption upon request, which may impact overall project costs. All costs for bid preparation are the sole responsibility of the respondent, and no funding sources have been identified in the available documentation.