Powerex SEQ200740HPAJ Compressor Maintenance

The County of Orange, Sheriff-Coroner is soliciting competitive bids for preventative maintenance and repair services on a Powerex SEQ200740HPAJ compressor (serial number S3966-1495) located in the Toxicology department in Santa Ana, California. This is a fully electronic solicitation requiring bids to be submitted through the County's eProcurement Portal no later than March 27, 2026, at 4:00 a.m. Pacific Time. The scope of work includes two scheduled preventative maintenance visits per year (approximately every 5,000 hours) incorporating tip seal kits (part # SK110003AJ), belts (part # BT012900AV), and air filters (part # P19), along with on-demand evaluation and repair services available throughout the contract term. All services must be performed by manufacturer-trained and certified technicians working Monday through Friday, 8:00 a.m. to 5:00 p.m. Pacific Standard Time, excluding County holidays, with a response time of 48 hours for initial phone support and seven days for in-person site visits; if initial work does not resolve issues, re-response is required within 24 hours. All replacement parts must be original equipment manufacturer new parts or certified refurbished parts approved by the County, carrying a one-year warranty from service completion. Bidders must submit firm pricing for both preventative maintenance visits and repair services, with labor and parts costs itemized separately, provide three professional references with contact information and project details, and possess a valid California State Contractor's License prior to award. The contract term begins May 16, 2026, for one calendar year with options for renewal for up to four additional years through mutual written agreement and County Board of Supervisors approval. Award will be made to the lowest responsive, responsible bidder, with the County reserving the right to reject any bids, make multiple awards, or cancel the solicitation.

The County of Orange offers a five percent preference deduction for evaluation purposes to bidders certified as County of Orange Local Small Business (OCLSB) and Disabled Veteran Business Enterprise (DVBE) entities, with a maximum allowable preference deduction of $100,000. Bidders must obtain a DUNS number and Unique Entity Identifier (UEI) number prior to contract award and provide proof of comprehensive insurance coverage within seven days of notification of award, including commercial general liability ($1,000,000 per occurrence), automobile liability ($1,000,000 combined single limit), workers' compensation at statutory limits, and employers liability ($1,000,000 per accident), with the County named as additional insured on all applicable policies. The contractor must also execute a Faithful Performance Bond and a Labor and Material Payment Bond equal to or exceeding the total estimated contract value, both of which require execution by authorized corporate officers in compliance with California Corporations Code Section 313 and approval from the County's CEO/Risk Management office and Office of County Counsel. No incumbent vendor or existing contractor information is identified in the solicitation documents. The model contract establishes a firm fixed fee arrangement with compensation details to be specified in the bidder's response, though no specific budget range or award value is disclosed in the available documentation. Bidders should direct all questions or requests for clarification through the solicitation's Question & Answer section and contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/ for assistance with the eProcurement Portal.