NLSD Safes

The City of Philadelphia Procurement Department is soliciting quotes for NLSD Safes, a micro purchase of safes under Bid B2728408 on PHLContracts, with quotes due November 12, 2026. Bidders must select a Local Business Entity (LBE) certification status on the quote, and an executed Consent & Authorization form must be on file in the vendor profile or attached to the quote, or bids will not be considered.

Bidders must quote unit costs for every listed item and quote all items to be eligible for award as a whole. The City may award by line item or reject any quotes at its sole discretion, and it will award to the lowest responsive and responsible bidder. Alternate products require the brand, model number, and comprehensive supporting documentation, and failure to meet the specifications may result in disqualification. Delivery goes to Parkway Central, 1901 Vine Street, Room 16, Philadelphia, PA 19103, attention Kimatha Talley, and no delivery or services may begin until the department provides notification.

The total contract amount cannot exceed $45,000, adjusted annually by the CPI-U increase from January 1, 2020, rounded to the nearest $1,000. This is a requirements contract with quantities stated as estimates only, and the City may order nothing. The term is 365 days from the effective date with no extensions. Quotes remain valid for 60 days, and prices stay fixed unless the City approves changes. Pricing must be FOB Destination with all shipping and freight included and excludes federal excise, transportation, and Pennsylvania sales and use taxes, because the City is tax-exempt. Payment follows delivery and City approval by electronic deposit.

Required insurance includes statutory workers' compensation, general liability of $500,000 per occurrence, and automobile liability of $300,000 per occurrence for applicable work. The contractor must indemnify and hold harmless the City. The contract is governed by Pennsylvania law, with disputes heard in the Philadelphia County Court of Common Pleas. Quotes must be submitted electronically through the PHLContracts portal, and all red validation warnings must be cleared before submission.