NIGP 42540: Filing Cabinets, Metal: Card, Jumbo, Lateral, Legal, and Letter

NIGP 42540 Filing Cabinets, Metal: Card, Jumbo, Lateral, Legal, And Letter is an Item code under which state and local governments solicit metal file cabinets in various configurations alongside broader office and classroom furniture purchases. Recent solicitations show filing cabinets appearing as line items within larger warehouse stock and equipment bids rather than as standalone procurements; they are specified by type (vertical, fireproof), material, and finish to support classroom, office, and administrative storage needs. Issuing bodies include cooperative purchasing agencies serving school systems, county governments, and other public entities. The Cooperative Purchasing Agency (CPA), a Georgia-based non-profit warehouse serving 35 school systems, represents a significant repeat buyer in this category, regularly bundling file cabinets with desks, chairs, storage cabinets, and display boards in annual warehouse stock solicitations.

CPA's Bid #2027-007, posted August 12, 2026 with a September 22, 2026 response deadline, lists file cabinets (vertical and fireproof models) as part of a comprehensive furniture and supplies package with estimated annual quantities ranging from 2 to 150 units depending on the item, F.O.B. destination pricing, NET 30 payment terms, and a contract period running January 1 through December 31, 2027. Geographic activity is concentrated in the Southeast, particularly Georgia through CPA's school district cooperative, and extends across multiple states and into Canada through Sourcewell, the Minnesota local government unit managing Law Enforcement Equipment procurement on behalf of participating counties in Washington state and other jurisdictions. Vendors must submit bids on issuing-body forms, provide references and W-9 documentation when new to the cooperative, and accept that awards are not guaranteed to the lowest bidder—CPA and similar cooperatives reserve discretion based on vendor relations, service history, and product performance alongside cost.