Flat File Cabinets and Base

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky Historical Society, issued Request for Quotation (RFQ) 758 2200000193 for the procurement of flat file cabinets and base equipment. The solicitation seeks three metal flat file cabinets (Model Uline H-8796 or approved equal) and one flush base (Model Uline H-8798 or approved equal), featuring five-drawer archival-safe welded steel construction with capacity for up to 200 sheets per drawer and dimensions of 41 x 29 x 16 inches in putty color. Vendors must submit all pricing inclusive of shipping and delivery charges on an F.O.B. Destination Freight Prepaid and Allowed basis to the Kentucky Historical Society at 100 W Broadway Street, Frankfort, Kentucky 40601, with delivery required by June 30, 2022. Written vendor questions were due by April 27, 2022 at 10:00 AM ET, with the quote closing date of May 4, 2022 at 1:30 PM ET, and all proposed pricing must remain valid for a minimum of 60 calendar days after the bid due date. Award will be made based on best value using a ranking approach with measurable criteria: Price (90 points) and Delivery (10 points) for a total of 100 points, with the bidder offering the lowest price receiving the maximum score and delivery time specified in working days. Vendors proposing alternate brands or specifications must submit descriptive literature for approval, and failure to do so may result in a non-responsive bid determination. Electronic submission is required through the Kentucky eProcurement system, and vendors must be registered in the Commonwealth eProcurement System via the Vendor Self Service System at least 24-48 hours prior to submission, with all bidders required to bid all line items or face non-responsive status.

Kentucky resident bidders may receive reciprocal preference against nonresident bidders, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and qualified nonprofit agencies may receive preference equal to 15-20 percent of maximum points. Vendors must submit Revenue Form 10A100 (Kentucky Tax Registration Application), the required Annual Affidavit and other affidavits, and Certificate of Authority for foreign entities prior to award. All bidders are required to comply with Kentucky campaign finance laws, disclosure requirements, sales and use tax registration, state tax payment obligations, and ethics prohibitions as outlined in the Annual Affidavit form, which must be notarized and signed by a duly authorized representative. The Commonwealth does not include Federal Excise Tax or Kentucky Sales or Use Tax in quoted prices, and a late delivery penalty of one percent per day shall be deducted from the vendor's invoice for each day the contracted delivery date is not met. No specific budget range or award value is disclosed in the solicitation documents. The contract will be awarded as Group All to a single vendor, and interested parties may contact Keith Srutowski at 502-564-7007 for additional information regarding the solicitation.