SBE: Electronics Grants Management System Subsciription/Transition

The State of Illinois, through the Illinois State Board of Education (ISBE), awarded a contract to MTW Solutions, LLC for the implementation and operation of an Electronic Grants Management System (eGMS) under RFP 26-586SBE-FINAN-P-97228. The contract, valued at $2,367,835.00 for the initial term, commenced on May 29, 2026, and extends through June 30, 2030, with one renewal option extending through June 30, 2035, for a maximum cumulative contract value of $3,942,105.00. MTW Solutions, LLC will deliver a vendor-hosted Commercial off-the-Shelf (COTS), Modifiable off-the-Shelf (MOTS), Software as a Service (SaaS), or Platform as a Service (PaaS) solution designed to replace ISBE's legacy proprietary grants management system developed in the early 2000s.

The deliverables under this contract include system implementation and configuration, data migration from the existing system (approximately 187 gigabytes of production environment data), comprehensive staff training, and ongoing maintenance and support services. The eGMS will serve as a public-facing platform enabling ISBE program managers to design grant application forms and allowing external stakeholders—including 852 school districts and over 2,500 public entities—to submit applications for federal, state, and local funding. The system must accommodate approximately 115 funding programs annually, support approximately 18,124 annual applications, integrate with existing ISBE platforms including the Financial Reimbursement Information System (FRIS) Inquiry and authentication systems, and provide robust reporting and performance monitoring capabilities with 99.999 percent system uptime. Line items include implementation costs of $896,400.00, training costs of $3,915.00, maintenance and support at $163,504.00 per year for five years, and hourly rates of $130.00 per hour for additional services.