signed notice-of-award-form-v.25.2~5.pdf

Notice of Award Form

State of Illinois Chief Procurement Office for General Services Notice of Award v.25.2

Agency and Awarded Vendor Information

Description:

The Illinois State Board of Education (ISBE) seeks to award a contract to MTW Solutions LLC to implement and configure a public-facing Electronic Grants Management and Funding System. ISBE is seeking a Commercial off-the-Shelf (COTS), Modifiable off-the-Shelf (MOTS), Software as a Service (SaaS), or Platform as a Service (PaaS) solution that will facilitate the workflow providing Program Managers the ability to build form packages and allow external stakeholders across the state to submit applications for funding and be authorized to receive Federal, State, and local funds from ISBE. The preference is to have the system hosted by the Vendor and be customizable to meet State and Federal rules, guidelines, and reporting requirements, as well as the specific needs of ISBE.

While ISBE cannot definitively categorize the level of customization required as minimal or extensive at this stage, the solution must be flexible enough to support the creation of custom fields, workflows, and business rules.

Importantly, we expect that all configuration and customization work, including tenant setup—will be completed by the vendor or their subcontractor.

The system implemented by this project should also provide robust reporting and performance monitoring capabilities to better manage grant funding with a goal of tying expenditures to performance outcomes and consolidating plans across programs to reduce duplication.

Bid Number: 48838 Agency: Illinois State Board of Education

Vendor Selected for Award: MTW Solutions LLC

Line Item Description: Implementation, Training, Maintenance and Support, Additional Services

Total Award Amount $3,942,105.00 Number of unsuccessful bidders/offerors 7

Terms (Add Renewal Terms as appropriate) Length Value

Initial Term 4 years 5 months $2,367,835.00

Renewal 1 of 1 5 years $$1,574,270.00

Delete Renewal Term Add Renewal Term 1,2,3

Farm Leases and Concessions

Value to the State: N/A Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor: N/A Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6)

% of VBP Per Utilization Plan:

0% % of BEP Per Utilization Plan:

5.1%

Notice of Award v.25.2

List each bidder or offeror's name

Total bid amount

The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan

The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan

MTW Solutions LLC $3,942,105.00 MSFW 5.1%

REI Systems $7,676,375.00 Zion Cloud Solutions LLC 5.1%

AGATE Software N/A MSFW 5.5%

Coquina N/A N/A N/A

Dulles Technology Partners N/A N/A N/A

HOTB Software Solutions N/A N/A N/A

MGT Impact Solutions N/A MSFW 8%

SmartSimple Software N/A Agile N2N 19%

*NA indicates that the offeror's pricing remained sealed.

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Agency Contact

Contact Name: Jason Perry Telephone Number: 217-782-8777

Email Address: jperry@isbe.net Fax Number: N/A

Street Address: 100 North First St City: Springfield

State: IL Zip Code: 62777

Notice of Award v.25.2

SPO Written Determination for Contract Award Decision

General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Invitation for Bid award with Domestic Products preference - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder by applying the Procurement of Domestic Products Act (30 ILCS 517) preference.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Other:

Signature Field Date:

State of Illinois Chief Procurement Office for General Services Notice of Award v.25.2 Page of Agency and Awarded Vendor Information Terms (Add Renewal Terms as appropriate) Length Value Initial Term Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6) List each bidder or offeror's name Total bid amount The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan *NA indicates that the offeror's pricing remained sealed.

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364

The system implemented by this project should also provide robust reporting and performance monitoring capabilities to better manage grant funding with a goal of tying expenditures to performance outcomes and consolidating plans across programs to reduce duplication.