Access Information Management Corporation

Access Information Management Corporation, doing business as Access, a for-profit limited liability corporation headquartered in Peabody, Massachusetts, delivers records management and information governance services to federal agencies as a prime contractor (99% of recent awards) under the GSA Multiple Award Schedule and direct agency delivery orders. The company is a subsidiary of Access Information Holdings, LLC, and competes exclusively in full-and-open procurements with no set-aside designations.

Access's federal portfolio is heavily concentrated in VA medical records services. The top five customers by award count—spanning three Department of Veterans Affairs Veterans Integrated Service Network regions, the National Oceanic and Atmospheric Administration, and the Department of Commerce—account for 60% of all awards. Veterans Integrated Service Network 21 alone anchors 63 awards valued at $45.7 million in combined potential value, with work focused on medical record storage, scanning, indexing, and destruction at facilities across Northern California (Mather, Fresno, Martinez, Palo Alto). The dollars-based ranking surfaces different concentration: the VA Department entity (likely the consolidated VA contracting center) shows $107.2 million in combined potential value across four awards, the GSA Federal Acquisition Service shows $69 million across the MAS vehicle itself, and VISN 21 remains at $45.7 million. NOAA ranks fourth by dollars ($40.3 million across seven awards) but lower by award count, indicating larger task orders. Access also serves the Department of Justice U.S. Attorney's Offices, the Environmental Protection Agency, the Drug Enforcement Administration, the National Park Service, the U.S. Fish and Wildlife Service, and the Commodity Futures Trading Commission, among others.

Access holds a $3 million GSA Multiple Award Schedule contract (valid through June 11, 2028) under three Special Item Numbers covering records management storage and retrieval, document conversion, and document destruction. Two hundred of Access's 230 prime awards flow through this vehicle, generating $250.8 million in combined potential value. The MAS contract authorizes performance across multiple states (California, Pennsylvania, Massachusetts, North Carolina, Virginia, and elsewhere) with labor categories for project managers, solutions consultants, and imaging specialists under both firm fixed-price and time-and-materials structures. Recent representative delivery orders illustrate the scope: an $803.2 thousand order from VA VISN 21 for offsite medical record storage in Fresno through December 2031, a $652.5 thousand order for record scanning and indexing at Mather through February 2026, a $318.6 thousand order from VA VISN 21 for web repository scanning and indexing at Mather (completed September 2026), a $246.2 thousand order for document storage and destruction services, and a $116.9 thousand order from EPA for records storage at Research Triangle Park through March 2028. Access also holds a single-award vehicle, The Office Imaging and Document Solution, with one task order valued at $427 thousand.

Recent activity has moderated following sustained growth. Awards per year ran at nine in 2022, seven in 2023, and eleven in 2024, but dropped to five in 2025 and three in 2026 (through March). Fifteen awards with combined potential value $26.7 million face ultimate completion within the next twenty-four months, creating recompete exposure for the vendor and opportunity for competitors.

Service Contract Inventory data captures a narrow slice of Access's federal work: twelve prime records above the $150,000 reporting threshold spanning fiscal years 2022–2024. SCI-reportable invoiced revenue totaled $4.2 million in FY2024, delivered by roughly 3.1 FTEs. Government-paid hourly rates on these contracts ranged from a 10th percentile of $279.08/hr to a median of $647.78/hr and a 90th percentile of $1,016.47/hr, reflecting a mix of labor intensity and specialist billing. Access self-performed all invoiced hours with zero subcontractor engagement on SCI-reportable prime contracts. The company demonstrates no meaningful sub engagement and operates as a self-delivery vehicle, not a feeder to larger primes: only two sub-awards appear in the full award history, both as a subcontractor to Medicare Administrative Contractors (First Coast Service Options, Inc., in June 2024, and National Government Services, Inc., in May 2022) for NARA-compliant offsite record storage in support of CMS jurisdictions.

Access's capability portfolio centers on document and medical records storage, retrieval, scanning, indexing, secure destruction with certificates of destruction, digital document management, and data conversion services. Work spans civilian records management (high-volume storage and retrieval for VA medical centers, EPA facilities, NOAA regional offices), radiology file archival (x-ray film storage and retrieval for VA radiology services), pathology specimen preservation (storage and disposal of glass slides and paraffin blocks for VA pathology), and destruction services (shredding and secure disposal). The company's NAICS-coded activity is predominantly classified under All Other Industrial Machinery Manufacturing (187 of 230 awards), followed by Other Warehousing and Storage (15 awards) and General Warehousing and Storage (10 awards)—a mismatch that reflects government coding convention rather than business reality. PSC coding is more precise: Support-Administrative-Other (46 awards), Support-Management-Other (45 awards), Housekeeping-Warehousing/Storage (24 awards), Support-Administrative-Information Retrieval (11 awards), and Medical-Other (10 awards).