Access Information Management Corporation

Access Information Management Corporation, doing business as Access, is a for-profit records management and information governance services provider headquartered in Peabody, Massachusetts, competing as a prime contractor (99% of recent awards) under full-and-open procurements with no set-aside designations. Access is a subsidiary of parent company Access Information Holdings, LLC, and delivers document storage and retrieval, scanning and indexing, secure destruction with certificates of destruction, and digital document management services to federal agencies on a self-perform model with minimal subcontractor engagement.

Access operates almost exclusively on the GSA Multiple Award Schedule (MAS), where it holds a $3.0 million ceiling contract (valid through June 11, 2028) under Special Item Numbers 493110RM for records management storage and retrieval, 518210DC for document conversion, and 561990 for document destruction. The 201 MAS task orders in Access's portfolio carry $269 million in combined potential value and represent the overwhelming majority of its federal revenue stream. Labor categories include project managers, solutions consultants, and imaging specialists, with firm fixed-price and time-and-materials pricing available. Performance spans multiple states including California, Pennsylvania, Massachusetts, North Carolina, and Virginia.

Access's customer concentration is heavily skewed toward the Department of Veterans Affairs, which accounts for substantially more than half of the award volume and dollar value. Within VA, Veterans Integrated Service Network 21 (Northern California) dominates as a single customer, with 63 awards valued at $45.6 million combined potential value, followed by VISN 22 (San Diego area, 46 awards, $599 thousand), and VISN 6 (Durham, North Carolina, 14 awards, $806 thousand). The Department of Commerce National Oceanic and Atmospheric Administration ranks fourth with 7 awards totaling $40.3 million. Across the top five customers by award count (59% of total awards), Access serves 28 distinct federal agencies overall. The two rankings diverge sharply on dollars: the top-five-by-count group carries $91.8 million, while the top-five-by-value group (led by the Department of Veterans Affairs parent organization at $125.4 million and GSA Federal Acquisition Service at $69 million) totals $284.6 million—indicating that VA's largest delivery orders anchor most of the potential value despite distributed award volume across multiple VISN sub-organizations.

Representative prime work includes a $18.23 million firm fixed-price delivery order awarded by the Department of Veterans Affairs on October 1, 2026 (the most recent award in the source), for records management services including document and medical records storage, retrieval, scanning, indexing, secure destruction, and digital document management at Woburn, Massachusetts, with ultimate completion on September 30, 2031. An $803,231.88 firm fixed-price delivery order from VA VISN 21, effective January 1, 2026 through December 31, 2031, covers offsite medical record storage at Fresno, California. A $652,548.60 firm fixed-price delivery order from VA VISN 21, dated March 1, 2025, provides record scanning, indexing, and web repository services at Mather, California, with ultimate completion February 28, 2026. The Environmental Protection Agency awarded a $116,851.20 time-and-materials delivery order on March 31, 2025 for records storage services at Research Triangle Park, with performance at Gordonsville, Virginia and ultimate completion March 31, 2028.

Award activity has been modest and episodic over the past five years—9 awards in 2022, 7 in 2023, 11 in 2024, declining to 5 in 2025 and 5 in 2026 year-to-date. The recompete cliff is shallow: 12 awards (combined potential value $1.1 million) reach ultimate completion in the next twenty-four months, representing minimal recompete exposure relative to the $339.5 million combined potential value across the full portfolio. The source identifies two sub-awards: a June 25, 2024 sub-engagement with First Coast Service Options, Inc. for offsite Medicare Administrative Contractor Jurisdiction N record storage in Florida and U.S. territories, and a May 1, 2022 sub-engagement with Wellpoint Federal Solutions, Inc. for NARA record storage under Medicare Administrative Contractor Jurisdiction K.

SCI-reported invoiced revenue on federal service contracts above the $150,000 threshold totaled $7.9 million across four fiscal years (FY2022–FY2025), with no invoicing in FY2022 or FY2023, $4.2 million in FY2024 across 3.1 FTEs, and $3.8 million in FY2025 across 2.3 FTEs. On federal services contracts captured in SCI, median government-paid rates ran around $648/hr, with senior labor pricing through approximately $1,016/hr. Across SCI-reportable prime contracts, the sub-hours share averaged 0%, indicating full self-performance on invoiced labor. Access operates as a self-delivery vehicle with no meaningful subcontractor engagement on SCI-covered work.