Cooper Thomas LLC

Cooper Thomas LLC, a woman-owned small business headquartered in Washington, D.C., provides medical coding, auditing, and clinical documentation improvement services to the Department of Veterans Affairs and Defense Health Agency as a prime contractor exclusively—all 155 recent awards are prime contracts with no subcontractor role. The vendor operates under NAICS 611430 (Professional and Management Development Training) and PSC Medical Coding and Auditing, delivering remote and on-site medical record coding, data entry, coding audits, provider education, and EHR workflow optimization across the Veterans Health Administration's nationwide network and military healthcare facilities.

Cooper Thomas LLC's customer concentration is extreme and single-threaded. The Department of Veterans Affairs dominates 84 percent of combined potential value, driven almost entirely by a master Blanket Purchase Agreement with VA Headquarters valued at $362.5 million through June 30, 2026, against which 145 task orders have been issued across multiple VISNs and regional healthcare networks. The top five customer entities by dollar value (VA HQ, VA Technology Acquisition Center Austin, GSA Federal Acquisition Service, VISN 17, VISN 1) account for that 84 percent concentration. By award count, the picture is fragmented across many small task orders: 30 awards through the VA Technology Acquisition Center Austin, 18 through VISN 10, 10 through VISN 1, 9 through VISN 8, and 8 through VISN 21, but these represent medical coding backlog calls, specific facility coding projects, and provider education services, many valued under $600,000. The Defense Health Agency places a secondary revenue stream—a $689,627 remote medical coding services definitive contract (total small business set-aside, September 2023) and a $12,645 purchase order for coding support at Camp Zama, Japan (woman-owned small business set-aside, September 2023).

Cooper Thomas LLC places all work under two parent vehicles: the GSA Multiple Award Schedule (145 task orders, $498.4 million combined potential value) and the Information Technology Schedule 70 (40 task orders, $22.1 million combined potential value). All awards are firm fixed-price calls or purchase orders; no competitive set-asides apply across the prime footprint, though specific task orders carry total small business or woman-owned small business set-aside designations. Recent representative work includes a $1.34 million outpatient coding and training services delivery order with VISN 9 (October 2025–September 2028), a $1.07 million medical coding services BPA call with VISN 8 (July 2024–December 2026), a $557,800 medical coding backlog call with VISN 22 (January–December 2026), a $498,644 medical coding services call with VISN 21 for the VA Sierra Nevada Health Care System (September 2025–December 2026), a $217,094 delivery order with VISN 21 for the VA Pacific Island Health Care System (May 2026–April 2027), and a $125,452 purchase order with VISN 22 for medical coding and auditing (July–September 2026).

Activity trajectory shows growth: three awards in 2022, seven in 2023, six in 2024, and eleven in 2025. Recent monthly awards through July 2026 average roughly six per year, with twenty awards (combined potential value $16.1 million) reaching ultimate completion within the next twenty-four months—significant recompete exposure given the vendor's dependence on VA task-order renewal. Service Contract Inventory data reflects actual invoiced labor: FY2023 saw $1.6 million across 19.6 FTEs, and FY2024 grew to $3 million across 37.7 FTEs. Government-paid hourly rates on SCI-reportable prime contracts cluster around a median of $37.72 per hour (10th percentile $35.73, 90th percentile $46.11), consistent with remote medical coding labor. Cooper Thomas LLC self-performs all reported hours with zero subcontractor engagement across both SCI records and prime contracts. GSA Schedule labor rates span eleven categories from $80.97 per hour (Consultant I, bachelor's, 1 year experience) through $251.61 per hour (Senior Consultant IV, bachelor's, 10 years experience); no security-cleared positions are offered. The vendor's business model is purely services delivery without build-and-hold subcontracting relationships.

Cooper Thomas, LLC offers professional and technical consulting services in IT program and project management, health information management(HIM), medical records coding, virtual training, business process improvement, and strategic communications.