WVSDB Keller Hall Updates

The West Virginia Schools for the Deaf and the Blind is soliciting sealed competitive bids through a Centralized Request for Quote (CRFQ 0403 DBS2600000008) for comprehensive renovation and upgrading work on Keller Hall, located at 301 East Main Street in Romney, Hampshire County, West Virginia. The project scope includes replacement of all windows, upgrades to the portico ceiling and columns, repointing of window well brick, installation of new stone caps, and extensive interior improvements encompassing a secure school entrance, plumbing system upgrades (waste piping replacement, new fixtures, water heater replacement with thermostatic mixing valves), HVAC ductwork modifications, electrical system enhancements, door hardware and access control systems installation, and flooring work including epoxy installation with terrazzo flecks across three floors of the residential and educational facility. The procurement requires a single prime contractor to furnish and install all materials, equipment, and labor necessary for project completion in compliance with 2018 International Building Code, 2018 International Plumbing Code, 2018 International Mechanical Code, 2021 NFPA 101 Life Safety Code, 2020 NFPA 70 National Electric Code, and West Virginia State codes. Contractors must submit a Critical Path Method schedule within 14 days of Notice to Proceed, a Schedule of Values, submittal schedules for all materials and equipment, and comprehensive shop drawings for doors, frames, hardware, windows, and specialty items. A mandatory pre-bid meeting was conducted on February 18, 2026, at 11:00 a.m., with written vendor questions due by 3:00 p.m. on February 25, 2026. Bids are due on March 11, 2026, at 1:30 p.m. and should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with inquiries directed to James W. Atkins at (304) 558-0094 or james.w.atkins@wv.gov. Evaluation criteria focus on base bid amount as the primary metric for lowest qualified bidder determination, with unit prices for brick repointing (60 linear feet) and cast stone repair or replacement (100 linear feet) provided for potential change order work but not factored into award decisions.

The solicitation documents indicate potential consideration for minority-owned, women-owned, or disadvantaged business enterprises (MWDBE) in accordance with West Virginia contracting goals and policies, though specific set-aside percentages or restrictions are not detailed in the available documentation. Contractors must comply with West Virginia prevailing wage requirements and maintain performance and payment bonds as required by state regulations, with supplementary general conditions modifying AIA Document A201-2017 limiting overhead and profit for change orders to 15 percent for contractor's own forces and 8 percent for subcontractor work. The contractor must maintain five percent retainage throughout the construction period with ninety-five percent payment of work completed, and all door hardware substitutions are subject to owner and architect approval, with the contractor required to furnish complete key control systems and coordinate with the owner's existing Master Key System. The contract requires comprehensive closeout documentation including as-built schedules, warranties, operation and maintenance manuals, record drawings, and demonstration and training of owner's personnel, with Substantial Completion procedures requiring submission of punch lists at least 10 days prior to inspection. No specific budget or award value has been disclosed in the available solicitation documents; interested bidders must consult the complete project manual and specifications to understand the full scope and develop accurate pricing proposals.