Wood Pole Inspection, Treatment, Repair, and UAV Inspection Services

The City of Pasadena Water and Power Department is requesting proposals for wood pole inspection, treatment, repair, and unmanned aerial vehicle (UAV) inspection services for its electric distribution system, with proposals due October 13, 2026 at 11:00 a.m. and questions due September 15, 2026 at 11:00 a.m. The scope covers approximately 11,000 wood poles, including municipally owned and jointly owned assets, with services required to comply with California Public Utilities Commission General Orders 95 and 165.

The scope includes visual inspections, intrusive and groundline inspections, preservative and fumigant treatments, minor corrective repairs, pole reinforcement recommendations, installation of repair materials (visibility strips, guy guards, ground molding, pole tags, steel truss reinforcement), detailed condition reporting with photographs and electronic data deliverables in PWP-acceptable formats, and UAV inspection capabilities. Many poles are located in constrained access areas. The selected contractor must integrate data and imagery with PWP's Enterprise Asset Management and Geographic Information Systems, maintain data within the United States with AES 128-bit or greater encryption, and deliver all work product as PWP property.

Proposals must be submitted electronically through the City's eProcurement Portal with the technical proposal limited to 50 pages and submitted separately from pricing. Pricing shall be lump-sum, covering all labor, materials, equipment, vehicles, tools, insurance, bonuses, overhead, and related expenses. Contractors must demonstrate relevant experience on five comparable projects and identify key personnel and designated representatives. Proposals must address staffing and production capacity for all service categories.

Contractors must obtain Commercial General Liability insurance ($2 million per occurrence, $4 million aggregate), Unmanned Aircraft/Drone Insurance ($2 million per occurrence and aggregate), Automobile Liability insurance ($1 million per accident), Workers' Compensation and Employer's Liability insurance ($1 million per accident), and Professional Liability insurance ($2 million per occurrence and aggregate), with the City named as additional insured on CGL policies. All insurers must be A.M. Best's-rated A:VII or better and authorized in California.

Mandatory compliance requirements include a Pasadena Business License, California Department of Industrial Relations certification for public works, California Department of General Services Small and Micro Business Certification, Pasadena Living Wage Ordinance compliance (contracts over $25,000), conflict-of-interest and disqualification disclosures, non-collusion certification, and Unique Entity Identifier (SAM.gov) registration. Federal certifications addressing lobbying compliance under 44 C.F.R. Part 18 and 31 U.S.C. Section 1352 are required. Taxpayer Protection Amendment Disclosure is required under City Charter Article XVII.