Advanced Metering Infrastructure (AMI) System and Installation Services

The City of Pasadena is requesting proposals for a comprehensive Advanced Metering Infrastructure system and installation services for its water and electric utilities, with proposals due December 1, 2026, and a non-mandatory pre-proposal meeting scheduled for October 27, 2026. The procurement is federally funded through the Department of Interior, with water portions subject to WIFIA (Water Infrastructure Finance and Innovation Act) funding and grant funds requiring compliance with Buy America Act requirements.

The scope encompasses a vendor-hosted AMI headend system with supporting communications network; replacement of approximately 68,000 electric meters (including 1,076 form 1S, 54,021 form 2S, and additional form 3S, 45S, and higher configurations); replacement or retrofit of approximately 38,000 water meters ranging from 3/4 inch to 10 inch; and related water endpoints and components. The selected vendor must perform field deployment, integration with the City's Oracle C2M and Oracle Meter Data Management systems, testing, commissioning, training, and go-live support. Proposers may submit bids for individual components or an end-to-end solution; the City reserves the right to award components to single or multiple vendors. The anticipated 18-month deployment spans three phases: Planning (3 months), Initial Deployment Area (9 months), and Full Deployment (12 months), with total implementation expected to span 24 months.

Pricing must be submitted separately from technical proposals in detailed format covering all labor, materials, equipment, insurance, bonding, overhead, and profit. Optional pricing for Build America, Buy America Act-compliant materials for water components must be provided. The City requires performance bonds at 50 percent and labor and materials bonds at 50 percent of contract price. Contractors must comply with the City of Pasadena's Living Wage Ordinance (contracts exceeding $25,000), prevailing wage requirements (Meter Technicians range from $33.97 to $51.68 per hour depending on service level), and equal employment opportunity policies. Technical proposals are limited to 70 pages on standard 8" x 11" pages in 12-point font and must be submitted electronically through the City's eProcurement Portal. Questions are due November 3, 2026 at 2:00 p.m. Mandatory compliance forms include the Non-Collusion Declaration, Conflict of Interest Statement, Taxpayer Protection Amendment Disclosure, Disqualification Disclosure, Relevant Experience Form, Designated Representatives Form, and submission of a Unique Entity Identifier from SAM.gov.