Windshield De-Icer and Washer Fluid

The Kentucky Transportation Cabinet (KYTC), Division of Purchases, is issuing a solicitation for bid (RFB 605 1900000256) on behalf of the Division of Equipment to procure windshield de-icer and washer fluid in support of Elliott County operations. The Commonwealth is seeking bids for approximately 3,000 gallons each of windshield washer de-icer and windshield washer fluid, with both products to be packaged in one-gallon plastic resealable containers and pre-mixed with no dilution requirements. The windshield washer de-icer must protect to a minimum of minus 35 degrees Fahrenheit and effectively remove snow, ice, frost, and road grime without freezing in the washer reservoir, while the windshield washer fluid must protect to a minimum of minus 20 degrees Fahrenheit and remove bugs, road grime, and bird droppings. The evaluation criteria allocate 95 points to price and 5 points to delivery time, with award based on best value; delivery must be specified as a concrete number of days, and a one percent per day penalty is assessed for late deliveries. All bids must include a signed solicitation face page, completed bid information, equipment specifications and product literature, and required affidavits regarding resident bidder status, campaign finance law compliance, tax registration status, and prior violations. Written questions are due by October 22, 2018, at 12:00 p.m., with responses posted by 7:00 p.m. the same day, and sealed bids are due by October 30, 2018, at 10:00 a.m. to the KYTC Division of Purchases Bid Clerk at 200 Mero Street, 4th Floor, Frankfort, Kentucky 40622, with a tentative award date of November 1, 2018.

The solicitation establishes a master agreement for one year from the date of award with an option to renew for four additional one-year periods by mutual written agreement of both parties. Pricing shall be quoted on a firm, fixed-price basis F.O.B. Destination to the receiving agency, with prices remaining firm for the first twelve months of the contract; only one price increase is permitted during the initial contract period based on industry-wide price changes and requiring thirty days' written notice with documentation of justification, while price decreases must be passed to the Commonwealth immediately. The solicitation document does not identify any specific set-aside designations for disadvantaged enterprises, veteran-owned businesses, or minority-owned businesses, nor does it list any incumbent vendors or current contractors. No specific budget range or award value is provided in the solicitation; however, the estimated procurement is for 6,000 total gallons (3,000 gallons of each product type). Products will be shipped to the KYTC Division of Equipment Warehouse 1, 1239 Wilkinson Boulevard, Frankfort, Kentucky 40622.