Whitman Hanson Regional School District VOIP Telephone System Project

The Whitman Hanson Regional School District in Massachusetts is issuing a Request for Proposals (RFP) for an IP Telephony Based Telecommunications System. The successful contractor will be responsible for supplying, provisioning, installing, and testing a unified VoIP, multi-site telephone system to replace the district's aging phone infrastructure. The RFP outlines specific requirements for the new system, including station counts, port types, internal dialing ranges, and integration with existing cabling and paging systems. Bidders must provide pricing on a detailed cost form, and the contract will be awarded to the lowest cost bidder that meets the mandatory requirements and represents the best value. The desired implementation timeline is for completion by August 1, 2022, and the contract term is for 3 years with optional 1-year extensions. The RFP includes a mandatory pre-bid meeting, written inquiries, onsite demonstrations, and a specific procurement calendar with bid submission due on March 15, 2022 and a preliminary award scheduled for March 29, 2022.

The RFP indicates that bidders must be on the Massachusetts ITT72 statewide contract or have confirmation from the Supplier Diversity Office to be eligible. The project has a budget of $328,375, plus an additional $25,223 for the high school phone system. The RFP also includes Affirmative Market Program (AMP) requirements, stipulating that M/WBE participation must be incorporated and monitored, with the AMP Plan evaluated at 10% or more of the total evaluation. No specific incumbent vendors are identified, but the RFP allows for the successful bidder to provide periodic pricing updates under the State Blanket ITT72 contract.