VOIP Project Addenda 1-4 30422~1.pdf

BD-21-1780-WH780-WH780-70797 Amendments #1-4 3/4/22

BD-21-1780-WH780-WH780-70797

Whitman-Hanson Regional School District VOIP Telephone System Project IP Telephony Based Telecommunications

System Addendum #1 dated 3/04/22:

The Whitman-Hanson Regional School District will be extending the deadline as follows:

As stated in RFP on page 1:

Proposal Submission Deadline: Tuesday, March 8, 2022 @ at 4:00 PM

As stated in this Addendum #1:

Proposal Submission Deadline: Tuesday, March 15, 2022 @ at 4:00 PM

As stated in RFP on page 8 under Section 1.12:

Estimated Procurement Calendar Tasks Date Time

RFP issued on COMMBUYS 02/10/2022 4:00PM Pre-Bid Meeting 02/23/2022 10:00AM Written questions/clarifications due on or before 03/02/2022 4:00PM Release of official response to questions on or before 03/04/2022 4:00PM Proposal Submission Deadline on or before 03/08/2022 4:00PM Bidder Evaluations – Vendor Presentations 03/15/2022 10:00AM Preliminary award on or before 03/22/2022 4:00PM

As stated in this Amendment #1:

Estimated Procurement Calendar Tasks Date Time

RFP issued on COMMBUYS 02/10/2022 4:00PM Pre-Bid Meeting 02/23/2022 10:00AM Written questions/clarifications due on or before 03/02/2022 4:00PM Release of official response to questions on or before 03/04/2022 4:00PM Proposal Submission Deadline on or before 03/15/2022 4:00PM Bidder Evaluations – Vendor Presentations 03/22/2022 10:00AM Preliminary award on or before 03/29/2022 4:00PM

Addendum #2 dated 3/04/22:

As stated in RFP on page 34 under Section 5.9:

“In the event of a primary power failure, an Uninterrupted Power Supply (UPS) with Battery Backup, with a minimum of four (4) hours shall be provided for all locations housing VoIP processing equipment and all Remote Site Gateways.”

As stated in this Addendum #2 (the change is highlighted in bold):

“In the event of a primary power failure, an Uninterrupted Power Supply (UPS) with Battery Backup, with a minimum of ten (10) minutes shall be provided for all locations housing VoIP processing equipment and all Remote Site Gateways.”

Addendum #3 dated 3/04/22:

As stated in RFP on page 10 under Section 2.15:

“Whitman-Hanson Regional School District reserves the right to request from the successful bidder initial pricing schedules and periodic updates available under their GSA or other federal or state pricing contracts. In the absence of proprietary information being part of such contracts, compliance for submission of requested pricing information is expected within 30 days of any request. If the Contractor receives a GSA or Veteran’s Administration Supply contract at any time during this contract period, it must notify Whitman-Hanson Regional School District’s contract manager.”

As stated in this Addendum #3 (the change is highlighted in bold):

“Whitman-Hanson Regional School District reserves the right to request from the successful bidder initial pricing schedules and periodic updates available under the State Blanket ITT72 contract. In the absence of proprietary information being part of such contracts, compliance for submission of requested pricing information is expected within 30 days of any request.”

Addendum #4 dated 3/04/22:

As stated in RFP on page 14 under Section 2.29:

Massachusetts Executive Order 390 established a policy to promote the award of state contracts in a manner that develops and strengthens Minority and Women Business Enterprises (M/WBEs) that resulted in the Affirmative Market Program in Public Contracting. M/WBEs are strongly encouraged to submit responses to this RFP, either as prime Bidders, joint venture partners or other type of business partnerships. All Bidders must follow the requirements set forth in the AMP section of the RFP, which will detail the specific requirements relating to the prime Bidder’s inclusion of M/WBEs. Bidders are required to develop creative initiatives to help foster new business relationships with M/WBEs within the primary industries affected by this RFP. In order to satisfy the compliance of this section and encourage Bidder’s participation of AMP objectives, the Affirmative Market Program (AMP) Plan for large procurements greater than $50,000 will be evaluated at 10% or more of the total evaluation. Once an AMP Plan is submitted, negotiated and approved, the agency will then monitor the Contractor’s performance, and use actual expenditures with SOMWBA certified Contractors to fulfill their own AMP expenditure benchmarks. M/WBE participation must be incorporated into and monitored for all types of procurements regardless of size;

however, submission of an AMP Plan is mandated only for large procurements over $50,000.

As stated in this Addendum #3 (the change is highlighted in bold):

Massachusetts Executive Order 390 established a policy to promote the award of state contracts in a manner that develops and strengthens Minority and Women Business Enterprises (M/WBEs) that resulted in the Affirmative Market Program in Public Contracting. M/WBEs are strongly encouraged to submit responses to this RFP, either as prime Bidders, joint venture partners or other type of business partnerships. All Bidders must follow the requirements set forth in the AMP section of the RFP, which will detail the specific requirements relating to the prime Bidder’s inclusion of M/WBEs. Bidders are required to develop creative initiatives to help foster new business relationships with M/WBEs within the primary industries affected by this RFP. In order to satisfy the compliance of this section and encourage Bidder’s participation of AMP objectives, the Affirmative Market Program (AMP) Plan for large procurements greater than $50,000 will be evaluated at 10% or more of the total evaluation. Once an AMP Plan is submitted, negotiated and approved, the agency will then monitor the Contractor’s performance, and use actual expenditures with SOMWBA certified Contractors to fulfill their own AMP expenditure benchmarks. M/WBE participation must be incorporated into and monitored for all types of procurements regardless of size;

however, submission of an AMP Plan is mandated only for large procurements over $50,000. No specific form or attachment is required in order to comply with this section. The respondent must demonstrate that these goals will be met with their submission.