Website Accessibility Audit - OJD Public Facing Content

The Oregon Judicial Department (OJD) has issued a Request for Proposal (RFP) No. S-19800-00014589 for a comprehensive digital accessibility audit of its public-facing digital content, located in Marion County. The project aims to ensure compliance with Web Content Accessibility Guidelines (WCAG) 2.1 Levels A and AA by April 24, 2026, covering websites, sub-domains, SharePoint sites, and other digital platforms. The procurement involves a five-phase project including an initial assessment report, training plan development, up to 80 hours of advanced digital accessibility remediation training, 180 days of remediation support, and a final reassessment to verify remediation efforts. Proposers must have a minimum of 5 years of experience in digital accessibility services and possess relevant certifications such as Web Accessibility Specialist (WAS) or Certified ADA Inspector. The evaluation will be based on a 500-point system, assessing proposer qualifications, prior experience, project understanding, assessment methodology, staff qualifications, project plan, and references. The RFP was released on September 12, 2025, with a proposal due date of October 3, 2025, and a pre-proposal conference scheduled for September 26, 2025, via Microsoft Teams.

The OJD strongly encourages participation from diverse business enterprises, specifically highlighting opportunities for COBID (Certification Office for Business Inclusion and Diversity) certified firms, including minority-owned, women-owned, service-disabled veteran-owned, and emerging small businesses. The RFP includes a COBID Certification form that allows proposers to self-identify their business certification status, with the understanding that certified firms will be given equal opportunities to participate in the contract. While the exact contract value is not specified in the documents, the comprehensive nature of the accessibility audit suggests a significant investment in ensuring digital content meets accessibility standards. The procurement includes extensive insurance requirements for the successful contractor, covering workers' compensation, commercial general liability, professional liability, and network security and privacy liability. The contract allows OJD to terminate the agreement with 30 days' notice or immediately if funding becomes unavailable, providing flexibility in the procurement process. Proposers must also complete a Responsibility Inquiry form demonstrating their financial stability, legal standing, and ability to meet contractual obligations.