Waterproof coating, basf/masterprotect HB 400DOT, purchase of

Palm Beach County Board of County Commissioners, through its purchasing department, issued Request for Quotation (RFQ) #650449/JM for the procurement of water-based, high-build, 100% acrylic waterproof coating manufactured exclusively by BASF under the MasterProtect HB 400DOT product line with no substitutes permitted. The solicitation specifies three distinct items with precise color and quantity requirements: Item 1 requires 115 pails of Parchment #9119-P (Fine texture), Item 2 requires 115 pails of French Vanilla #9218-M (Fine texture), and Item 3 requires 50 pails of Early Dawn #9276-M (Fine texture), for a combined estimated 12-month total of 280 pails. Quotations must be submitted to Jan Maney in the Palm Beach County Purchasing Department no later than 4:00 p.m. Palm Beach County Local Time on January 22, 2019. The award will be made on an all-or-none basis to the lowest responsive and responsible bidder, with firm fixed unit pricing per pail required with no escalation clauses and pricing remaining firm for 90 days from opening. The successful bidder shall be awarded an initial 12-month term contract with four optional 12-month renewal periods at original unit prices, subject to mutual written agreement and annual appropriation by the Board of County Commissioners. Delivery must occur within 14 calendar days of receipt of delivery order on an F.O.B. destination basis with the successful bidder retaining all transportation responsibility and liability. Required qualifications include current Palm Beach County Business Tax Receipts and all applicable state certifications and licenses, as well as compliance with Criminal History Records Check Ordinance, Public Entity Crimes statute, drug-free workplace certification, and various Florida statutes regarding public records, scrutinized companies, and conflict of interest requirements.

The solicitation includes consideration of Small Business Enterprise (SBE) certification status and local preference ordinances, with certified SBE vendors within 10% of the lowest bid and local businesses within 5% of the lowest bid eligible for preference consideration under evaluation criteria. No incumbent vendors or current contractors are identified in the solicitation materials. The County reserves the right to increase or decrease estimated quantities as necessary, and no minimum order requirements are stipulated, allowing flexibility in contract administration. Payment will be rendered only upon County satisfaction and acceptance of delivered items, with invoices submitted to the Palm Beach County Finance Department and purchase order numbers required on all documentation. The solicitation requires that pricing be extended to the County at the lowest price offered to any other customer should more favorable pricing become available during the contract term, ensuring competitive pricing throughout the contract period. Specific award values or budget ranges are not disclosed in the available solicitation materials.