Pre-qual for chemicals, purchase & delivery

Palm Beach County's Purchasing Department has issued a Request for Pre-Qualification (RPQ) for the establishment of a pre-qualified vendor list to supply chemicals, purchase, and delivery services on a term contract basis. This procurement seeks vendors capable of supplying fertilizers, pesticides, herbicides, insecticides, fungicides, dyes, pigments, and adjuvants to Palm Beach County departments on an as-needed basis. Pre-qualified vendors will receive individual project quotation requests from ordering departments, with awards made to the lowest responsive and responsible bidder on a project-by-project basis. The initial submission deadline was December 15, 2022, at 4:00 P.M.; however, the solicitation allows new vendors to submit applications at any time after this date for evaluation and addition to the pre-qualified list, with the current due date established as March 13, 2028. The term contract is established for sixty months or until estimated funding is expended, with an anticipated contract value of $900,500 over the contract period. Pricing for individual projects must be submitted as fixed prices on County-provided response forms within five business days of quotation request, with F.O.B. destination terms and all costs including labor, materials, shipping, handling, transportation, delivery, and fuel included in the quoted price. No specific site visits or bidders' conference is mentioned in the solicitation. All vendors must comply with criminal history records checks, non-discrimination requirements, E-Verify employment eligibility verification, and various County policies including public records access, conflict of interest disclosure, and compliance with Florida Statutes regarding scrutinized companies and public entity crime convictions.

The solicitation incorporates Palm Beach County's Equal Business Opportunity (EBO) Program, which provides a preference to small, minority, and women-owned business enterprises (S/M/WBE) certified by Palm Beach County; S/M/WBE vendors within ten percent of the lowest quote are eligible for award if deemed responsive and responsible. Additionally, a five percent local preference is available to vendors with a permanent place of business in Palm Beach County or the Glades. Bidders must document their participation structure, including the dollar amount or percentage of work to be completed by the prime contractor and all subcontractors or subconsultants, using the OEBO Schedule 1 Amendment #1 form. Only firms certified by Palm Beach County at the time of the solicitation due date are eligible to meet the established API (Affirmative Procurement Initiative) requirements. Pre-qualified vendors must register in the County's Vendor Self Service system and maintain current business tax receipts and required certifications throughout the contract term. The anticipated contract value of $900,500 over the sixty-month term represents the total funding pool available for this pre-qualification initiative, with individual project awards determined through competitive bidding among pre-qualified vendors.