Water Utilities Water Valve Maintenance Project

The City of Waco, Texas, has issued Request for Bid (RFB) No. 2024-086 for a Water Utilities Water Valve Maintenance Project targeting water valves 16 inches and below within their municipal infrastructure. The comprehensive procurement seeks a contractor to perform multiple maintenance services, including cleaning valve boxes, exercising operating nuts, adjusting box heights, replacing missing valve box covers/lids, and removing vegetation around water valves. Estimated service quantities range from 100 to 6,500 units across various line items, with specific requirements for a robust online dashboard system capable of tracking valve maintenance activities in real-time. The dashboard must include comprehensive features such as valve ID tracking, operating condition monitoring, inspection details, GPS coordinates, and downloadable data reporting. Key project dates include a non-mandatory pre-bid meeting held on November 13, 2024, at 10:00 A.M. via Zoom, with bidder questions due by November 20, 2024, at 5:00 P.M. CT. The final bid submission deadline was initially December 5, 2024, but was subsequently extended to December 12, 2024, at 2:00 P.M. CT, with bid opening immediately following at 2:05 P.M. CT via Zoom video conference.

No specific set-aside designations or restrictions on bidding organizations were detailed in the procurement documents. The RFB does not provide information about incumbent vendors, current contractors, or mandatory technology integration requirements. The pricing structure is unit-based, with the City reserving the right to adjust quantities based on unit prices, requirements, and approved budgeted funds. Payment terms are established at 30 days after order acceptance, with opportunities for bidders to offer early payment discounts. The City will supply parts for valve box repairs, and contractors must certify that their quoted prices were independently determined without consultation with competitors. While the documents do not explicitly state a total contract value or budget range, the extensive scope of work and significant estimated service quantities suggest a substantial procurement opportunity. Contractors are required to provide their available equipment for contract use and must notify the project manager if equipment becomes unavailable during the contract period.