ESBD_381610_1732290203708_RFB 2024-086 Addendum No. 1.pdf
PDF 194 KB Posted
- Attached to
- Water Utilities Water Valve Maintenance Project
- Solicitation number
- RFB2024-086
- Issued by
- Loving County, Texas
About this file
This is Addendum No. 1 to RFB No. 2024-086 issued by the City of Waco, Texas Purchasing Services for a Water Utilities Water Valve Maintenance Project. The addendum provides clarification through a question and answer format regarding project requirements, with a bid closing date of December 5, 2024, at 2:00 P.M. CST and an opening time of 2:05 P.M. CST via Zoom Video and Dial In. The addendum confirms that the City will provide valve boxes, risers, and lids from their stock and outlines comprehensive requirements for an online dashboard system that contractors must provide.
The dashboard requirements specify minimum reporting features including valve ID tracking, operating condition monitoring, inspection details, GPS coordinates, and various operational metrics. The system must be capable of downloading data and providing real-time updates on valve maintenance activities. Contractors are required to submit a screenshot of their dashboard or guest login information with their bid package for City review. While additional dashboard features beyond the minimum requirements are permitted if helpful, they are not mandatory. The addendum maintains all other original RFB requirements and must be signed and returned with the bid response.
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Text version
Purchasing Services Post Office Box 2570
Waco, Texas 76702-2570 Phone: 254-750-8098
Fax: 254-750-8063 melaniew@wacotx.gov
CITY OF WACO www.waco-texas.com
Date: 11/22/2024
RFB No: 2024-086 Commodity: Water Utilities Water Valve Maintenance Project Purchasing Agent: Melanie Wade
Closing Time: 2:00 P.M. CST, Thursday, December 5, 2024 Opening Time: 2:05 P.M. CST, Thursday, December 5, 2024
RFB Opening Location: Via Zoom Video and Dial In
Addendum No: 1
See next page for answered questions
The above-mentioned RFB has been changed. Sign and return addendum to the Purchasing Office by the closing time and date with your RFB response. Returning this page signed by your authorized agent will serve to acknowledge this change. All other requirements of the invitation remain unchanged. If you have any questions, please call or stop by the Purchasing Office at the above address.
Firm:____________________________________________________________________________________
Address___________________________________________________________________________________
Signature of Person Authorized to Sign Bid:______________________________________________________________________
Signor's Name and Title (print or type):_____________________________________________________________________________
E-mail Address:____________________________________________________________________________
Date:____________________Telephone:___________________________Fax:_________________________ mailto:melaniew@wacotx.gov file://NETAPP/HOMES/JodyC/0%20Purchasing/Utilities/2014/RFB%202014-012%20Generator%20Rebuild/www.waco-texas.com
Questions
RFB 2024-086 Water Utilities Valve Maintenance Project
1. Will valve boxes, risers, and lids be provided by the City?
a. Yes, the City will have boxes, risers, and lids in stock.
2. The City of Waco requires the contractor to have an online dashboard.
Is it the City’s desire to have a dashboard that functions as a comprehensive, web-hosted platform designed to provide real-time updates and actionable insights from field assessments?
a. Yes
Should the data platform provide field technicians with an QC embedded data collection interface to ensure quality of the data and provide Waco with understandable metrics and project health statistics, supporting informed decision-making and proactive management?
a. Yes
Should the dashboard include interactive elements to allow users to click on specific assets or filter map views through chart elements, facilitating detailed and intuitive data exploration?
a. Yes
Should key dashboard features include:
• Progress Tracking: Detailed summary of expected appurtenances throughout the program, as well as actual inspections performed.
• Aggregated Operational Data: Compilation and display of information regarding the operating condition and other relevant operational data of assets assessed by the service provider.
• Interactive Asset View: Capability to view the location and attributes of individual assets or groups of assets interactively.
• Year-over-Year Assessment Comparison: Tools to compare assessment data year-over-year to track changes in the system over time.
• Spatial Work Assignment: Ability for Waco to assign work through a spatial selection process within the application.
• Multimedia Content Delivery: Feature-driven multimedia content delivery for appurtenance information, enhancing the visualization and understanding of asset data.
• Export Capabilities: Functionality to export asset information on demand for external use and reporting.
Should key features for valves include:
• Tachometer: Displays the number of valves assessed to date against the total assigned to the project, providing a clear overview of progress.
• Pie Chart: Reflects the percentage of system assets by accessibility and types of asset operability.
• Bar Chart: Shows the number of assets assessed by valve size, offering detailed insights into system assessments completed.
• Operability Issues: Details the total and specific types of operability issues encountered, such as frozen valves, damaged operating nuts, and spin-free valves that require replacement due to internal damage.
• Accessibility Issues: Lists assets that cannot be located or accessed due to various reasons, such as the need for valve raising, valve box realignment, or being paved over.
• Torque Measurements: Provides a histogram of initial and ending torque measurements for assessed valves, demonstrating improved operability resulting from our program.
• Closed Valves: Indicates valves found closed in the system and whether they were reopened or left closed, which can impact water distribution efficiency and water quality.
a. The information will need to be available for download from the dashboard as necessary.
Minimum information for reporting on dashboard is listed below. Any additional dashboard features are not required but may be included if deemed helpful. Contractor will submit a screen shot of their dashboard or guest login information with bid package so the City of Waco can review the information.
Minimum Information for Reporting on Dashboard:
- Valve ID
- Operating Condition of water valve
- Operating nut condition
- Inspector
- Inspection date
- Address/location
- Valve Size
- Found position
- Completed position
- Quarter turn
- Number of turns
- Maximum torque
- Minimum torque
- Contractor taken GPS Coordinates of water valve
| Closing Time: 2:00 P.M. CST, Thursday, December 5, 2024 |
| ______________________________________________________ |
| Addendum No: 1 |
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