Water Quality Laboratory Autoclave

Pasadena Water and Power (PWP) is seeking to procure a new water quality laboratory autoclave through a competitive bid process, with proposals due on December 16, 2025, at 3:00 pm. The procurement involves furnishing and delivering a new autoclave with specific technical requirements, including a minimum chamber size of 20" x 20" x 38", a built-in electric steam generator, and the capability to reach 121.0C at 15 PSI. Vendors must provide comprehensive services including engineering for seismic anchoring, complete site installation at 245 W. Mountain Ave. in Pasadena, and offer an annual service contract. Bidders are required to submit electronic proposals through the City's eProcurement Portal and must provide documentation such as a California Civil Engineer License and Department of Industrial Relations registration. The evaluation criteria will focus on the lowest Grand Total Price, with additional considerations for responsiveness, vendor qualifications, and the ability to meet technical specifications and city requirements. The initial contract term is set for one year from the date of execution, with potential for extension.

The solicitation appears to be open to all qualified vendors, with no specific set-aside designations explicitly mentioned in the documentation. Contractors must comply with prevailing wage laws, equal employment requirements, and non-collusion regulations. While no incumbent vendor is identified, the procurement requires integration with existing laboratory operations at the Pasadena Water and Power facility. Potential bidders must demonstrate compliance with various federal and local regulations, including FEMA contract provisions and lobbying activity disclosures. The documents suggest a comprehensive approach to vendor selection, requiring detailed technical questionnaires, relevant experience forms, and various certifications. Although a specific budget range is not explicitly stated, the procurement involves multiple line items including the autoclave itself, engineering services, seismic anchoring, delivery, installation, and an annual service contract, indicating a potentially significant investment in upgrading the water quality laboratory's equipment.