Emergency_FEMA_TC.pdf

This is a procurement document related to a Water Quality Laboratory Autoclave solicitation issued by Pasadena Water and Power (PWP), a municipal utility in Pasadena, California. PWP seeks to procure a new water quality laboratory autoclave to replace equipment that has reached the end of its useful life. The autoclave must meet specific technical requirements, including a minimum chamber size of 20" x 20" x 38", a built-in electric steam generator, and the capability to reach 121.0°C at 15 PSI. The procurement includes furnishing and delivering the autoclave with comprehensive services comprising engineering for seismic anchoring, complete site installation at 245 W. Mountain Ave. in Pasadena, and an annual service contract. Electronic proposals are due December 16, 2025, at 3:00 pm through the City's eProcurement Portal. The initial contract term is one year from the date of execution, with potential for extension. Bidders are required to submit detailed technical questionnaires, relevant experience forms, and various certifications, including a California Civil Engineer License and Department of Industrial Relations registration.

The evaluation criteria will prioritize the lowest Grand Total Price, with additional consideration given to vendor responsiveness, qualifications, and ability to meet technical specifications and city requirements. No specific set-aside designations are explicitly mentioned, indicating the solicitation is open to all qualified vendors. No incumbent vendor is identified in the documentation. Bidders must comply with prevailing wage laws, equal employment requirements, non-collusion regulations, and various federal and local requirements, including FEMA contract provisions and lobbying activity disclosures. While a specific budget range is not stated, the procurement encompasses multiple line items—the autoclave, engineering services, seismic anchoring, delivery, installation, and annual service contract—indicating a substantial investment in upgrading PWP's water quality laboratory capabilities.