Warehouse Paving Project

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Department of Agriculture, issued a Centralized Request for Quote (CRFQ 1400 AGR2500000001) for a Warehouse Paving Project at the Department of Agriculture Food Distribution Warehouse located at 4496 Cedar Lakes Drive, Ripley, West Virginia 25271. The procurement seeks qualified contractors to provide comprehensive parking lot and loading zone repair and replacement services, including the removal and repair of pavement and concrete. The scope of work includes hot-mix asphalt paving for a minimum of 11,180 square yards rated for 80,000-pound vehicles, repair of four damaged areas with a minimum 3-inch compacted base layer and 2-inch top layer installation, and the construction of two concrete pads measuring 6 feet by 50 feet each and 12 inches thick, with a one-year warranty required for all materials and work. Qualified bidders must hold a valid West Virginia contractor license, possess a minimum of 10 years of documented experience in paving and concrete work, and demonstrate successful completion of at least five similar projects. Pricing shall be submitted as cost per square yard on the provided bid form, with a mandatory 5 percent bid bond required. A mandatory pre-bid meeting was held on July 11, 2024, at 10:00 AM EST at the warehouse facility, vendor questions were due by July 17, 2024, at 2:00 PM EST, and bids closed on July 24, 2024, at 1:30 PM EST. The successful bidder must provide both a performance bond and labor/material payment bond, each equal to 100 percent of the contract value, prior to award.

The solicitation is subject to West Virginia prevailing wage laws and imposes a local labor market hiring requirement mandating that at least 75 percent of employees be hired from the local labor market. The apparent low bidder must maintain Commercial General Liability and Automobile Liability insurance with minimum coverage of $1,000,000 per occurrence and must submit a drug-free workplace affidavit with their bid. Standard work hours are 5:30 AM to 4:00 PM, excluding state-recognized holidays, with any deviation requiring advance agency approval without additional compensation. The State will not reimburse general conditions, winter conditions, or delay-related costs. No specific set-aside designations for disadvantaged enterprises, Women-Owned Small Businesses, or Minority-Owned Small Businesses are indicated in the solicitation documents. No incumbent vendor information or existing contracts are referenced in the available documentation. The contract is structured as a one-time purchase effective upon award document issuance, with no specific dollar amount or budget range disclosed in the posted materials; interested parties should contact buyer Larry D. McDonnell at 304-558-2063 or larry.d.mcdonnell@wv.gov for additional contract value information.