VISTA New Member Orientation Location for Meetings

The Oregon Health Authority is conducting an Intermediate Procurement to secure a venue for hosting New AmeriCorps VISTA Orientation Retreats in Marion County. The contract seeks a location capable of accommodating 25 VISTA members for three-day, two-night orientation sessions twice annually in April/May and August/September. Key deliverables include providing up to 25 guest rooms, a meeting space for at least 25 attendees, and comprehensive food and beverage services including morning coffee, continental breakfast, buffet lunch, and afternoon breaks. The venue must be fully wheelchair accessible and located with reasonable proximity to Portland. Evaluation criteria will include meal accommodations, meeting space configuration, room layout, and preferred date availability. The procurement has a projected contract term from August 1, 2024, through July 31, 2026, with potential renewals up to a maximum of 10 years. Proposals are due by May 24, 2024, with the agency anticipating multiple purchase order awards based on a scoring methodology that ranks responsible offerors.

The state of Oregon encourages participation from small, minority, women, emerging small, and service-disabled veteran-owned businesses in this procurement. While no specific set-aside percentages are detailed, the solicitation demonstrates a commitment to diverse business participation. The contract does not guarantee specific purchase volumes, and the state reserves the right to reject any or all offers or cancel the solicitation. Pricing must align with government per diem rates and include fully loaded costs covering taxes, labor, equipment, and related expenses. Offerors must complete multiple attachments, including an Offeror Information and Certification Sheet, Cost Sheet, and Amenities Proposal, to be considered. The procurement appears to be structured as an open competition with no information provided about incumbent vendors. While specific budget ranges are not explicitly stated, vendors must submit pricing that remains within standard government per diem rate limitations for accommodations and meals.