Video Wall Management System-(Neoti Direct View Wall & VuWall Video)

The City of Johns Creek, Georgia, issued Request for Proposals (RFP) 26-016 for the replacement and turnkey installation of a video wall management system within the City's Traffic Control Center located on the third floor of City Hall. The procurement seeks qualified Georgia-based contractors to remove the existing eighteen 55-inch LCD monitor system and install a new Neoti Direct View LED video wall with 1.2mm pixel pitch integrated with a VuWall video wall control platform, along with a Juniper EX4300-48MP network switch. The complete scope of work includes final system design and engineering, procurement of all equipment and materials, removal and disposal of the existing system, installation and integration of all components, software installation and configuration, testing and commissioning, personnel training, and delivery of final documentation and as-built drawings. The project must be completed within 120 calendar days from issuance of the Notice to Proceed, with work commencing no later than 10 days after that notice and substantial completion anticipated by end of February or beginning of March 2026. A mandatory pre-bid meeting was held on January 6, 2026, at 1:00 PM at City Hall (11360 Lakefield Drive, Johns Creek, GA 30097), and attendance was required for bid acceptance. Questions were required to be submitted through BidNet by 5:00 PM on January 8, 2026, with sealed proposals due electronically through BidNet by 2:00 PM ET on January 16, 2026. Evaluation criteria included qualifications and experience (50 points), project plan approach and schedule (20 points), references and past performance (10 points), and cost proposal (20 points), for a total of 100 possible points. Contractors must provide lump sum and unit cost pricing inclusive of all labor, materials, permits, insurance, equipment, overhead, and freight, with Georgia sales tax excluded.

The solicitation restricted participation to recommended and qualified Georgia-based contractors with no apparent disadvantaged enterprise set-asides identified in the documentation. No incumbent vendor was specified, though the City will reuse existing infrastructure including the AV rack, existing cable paths with 24 Ethernet cables, raceways, j-hooks, and network configuration managed by the City. The contractor must furnish a bid bond equal to five percent of the total proposal price and performance and payment bonds each equal to 100 percent of the contract amount within ten days of Notice of Award. Required insurance includes comprehensive general liability with minimum limits of $1,000,000 per person and $2,000,000 per occurrence, statutory worker's compensation insurance with $500,000 employer's liability limits, and professional liability insurance with $2,000,000 per occurrence and aggregate limits. Warranty requirements mandate a minimum one-year warranty on all workmanship and integration with manufacturer warranties transferred to the City, along with optional pricing for one-, three-, and five-year maintenance agreements. The Neoti equipment reference quotation totals $150,785.21, and the City established an approved budget ceiling of $245,000 for the current fiscal year; however, the contract was ultimately awarded to TruConnect on February 23, 2026, for a total award value of $353,530.00, comprised of $299,751.00 for construction materials and labor and $53,779.00 for four additional years of support and maintenance services, representing 28 of 29 line items awarded. A General Contractor's license was not required for this project.