26_016 Addendum 2.pdf

Purchasing Division

11360 Lakefield Drive | Johns Creek, GA 30097 | JohnsCreekGA.gov | 678-512-3200 | Fax: 678-512-3244

ADDENDUM #2

Request for Proposals (RFP)

Bid #25-016 (Contract # will be 26-016)

VIDEO WALL MANAGEMENT SYSTEM

(NEOTI DIRECT VIEW & VUWALL VIDEO)

To All Prospective Offerors:

To following is Addendum Number #1 for the above solicitation.

1. Answers to Questions from Prebid Meeting

2. Photos of Server room existing rack and other items

3. Prebid Meeting Participation log

4. Answers to questions asked in BidNet up until the Q&A deadline

5. Bid Number 25-016 contract will be changed for fiscal year (26-016) for contract.

Prebid Meeting Questions / Answers

1Q: Would the city consider allowing work during the night when city hall is closed to help minimize downtime.

1A: Offeror will propose in their Project Plan approach a schedule including downtime of existing wall. The city would prefer major work activities during normal business hours.

Certain activities such as moving material in and out of the building would be preferred afterhours, ideally between 6 to 7:30am and 5:30 to 7pm.

2Q: Can you confirm the number of sources for the system?

2A: Specifications in Bid packet. See VuWall VuStream. Sources: Genetec (virtual), Avigilon (virtual), 3 desktops located in TCC (HDMI output), HDMI input for laptop in TCC.

3Q: Any additional sources outside of the specifications in the Bid Packet? Non-virtual sources?

3A: Sources: Genetec (virtual), Avigilon (virtual), 3 desktops located in TCC (HDMI output), HDMI input for laptop in TCC.

4Q: Genetec component, is there a license with your security integrator for all the sources

The city plans to use. How many sources? How many heads are there on each PC and where will they be located on the third floor or will any be in the server room.

4A: Yes, the city has the necessary licenses. Sources: Genetec (virtual), Avigilon (virtual), 3 desktops located in TCC (HDMI output), HDMI input for laptop in TCC.

5Q: Disposal of the old wall, who is responsible?

5A: Contractor, included in bid scope of work.

6Q: How big is the service elevator or do you have padding?

6A: City Hall elevator door is 3ft 6in wide and 8ft tall, cab is 6ft 6in wide, 5ft deep and 8ft 10in floor to ceiling. Contractor is responsible to provide padding and protection.

7Q: Projector and microphones in conference room need to be connected or other displays outside the VuWall?

7A: No.

8Q: Are you looking for a mini video wall on each desktop?

8A: No. The VuWall system comes with that functionality.

9Q: Did Neoti come out and configure the wall?

9A: No. The drawing included in original bid documents shows rough measurements.

10Q: Original wall looked to be .09 mm changed to a 1.2mm.

10A: Yes, changed to 1.2mm

11Q: Is there a call for any audio for alarms or alerts in this environment?

11A: No.

12Q: Is there conduit in place from server room on second floor to third floor?

12A: Existing cable paths with 2 dozen Ethernet cables, raceways and j-hooks.

13Q: For the Neoti Box I would think existing copper would move to fiber.

13A: Not a question, just a statement by an attendee.

14Q: Is the city using the existing racks?

14A Yes, existing racks will be used with the addition of one switch.

15Q: Additional switch, is it isolated network and who is managing the switch?

15A: City will manage the switches

16Q: How many circuits currently feed the wall are the 120v? Will the city be responsible for adding any additional?

16A: Three dedicated 20 amp circuits exist in the wall. Any additional needed for wall are to be included in the Scope of Work by contractor.

17Q Will you need docking stations for the laptops?

17A: No. City provides docking stations and laptops as needed.

18Q: Are you sole sourcing this procurement?

18A: Yes/No. Competitively bid for a contractor with proven experience and authorized agent for “Sole brand” (Neoti and VuWall).

19Q: Neoti is that specific or are you taking alternates/substitutes?

19A: Brand specific. No alternates.

Bid Due Dates for the RFP:

All proposal submissions are due electronically in Bid no later than 2:00 PM ET Friday, January 16, 2026.

Any questions regarding bid submissions, feel free to email purchasing@johnscreekga.gov.

All addendums are electronically acknowledged at submission of bid within BidNet. Firms shall include this acknowledgement of receiving RFP 25-016 addendum #2 and included with your forms and documents.

Firm: ______________________________________

Signature: __________________________________

Date:__________________ mailto:purchasing@johnscreekga.gov

Questions & Answers - 1

Solicitation 25-016 - Video Wall Management System-(Neoti Direct View Wall & VuWall

Video)

Buying Organization The City of Johns Creek

No Question/Answer Question Date

Q1 Question: PreBid Meeting

Good afternoon, Can you please confirm when the mandatory pre-bid meeting will take place? The portal lists it as

12/29/25 but the RFP document lists it as 1/06/26. Thank you in advance for the clarification.

Answer: 1/6/2026 1PM

12/19/2025

Q2 Question: License Clarification

On pg 18 under the Envelope #1 section, it says Valid State of GA. General Contractors License is required.

Also, on the Bid Bond form it references "25-184 Newtown Park Clubhouse Expansion".

Is a General Contractors license really required for this project or was that only required for the Newton

Park Clubhouse Expansion referenced on the Bid Bond? There is no work in this project technically requiring a GC license.

Answer: GC license not required. Bid Bond attached in addendum 1

01/06/2026

Q3 Question: Bond Clarification

Can you confirm if a bid bond and performance bind are required?

Answer: Please reference page 16 of the bid packet. Answer is yes. Revised bid bond in Addendum 1.

Performance and payment bond required from the intent to award firm.

01/06/2026

Q4 Question: Mandatory PreBid

Can you please provide a list of attendees who were present for the mandatory prebid? Thank you!

Answer: Part of addendum 1

01/06/2026

Q5 Question: Multiple Product Submissions

Is a vendor allowed to offer multiple products?

Answer: No. Offer only the specific products listed in RFP.

01/07/2026

Q6 Question: Pre-Bid Conference Attendee List

Could the department provide a copy of the official sign-in/attendee list from the pre-bid conference associated with this solicitation?

Answer: Included addendum 1

01/07/2026

Q7 Question: Network Switch

The RFP does not specify anything for the network switch however, the Bidnet listing has the Juniper

EX4300-48MP with Juniper EX-UM-4X4SFP module listed under the Documents & Items section.

Can you confirm if this is the specified make/model or will alternates be accepted?

Answer: This is the spec. No alternates permitted.

01/08/2026

No Question/Answer Question Date

Q8 Question: TVs on Carts

What is the purpose of the TVs on carts? How are those integrated into the system? Are additional

VuWall decoders needed for these TVs?

Answer: The portable TV monitors are not part of this project/RFP.

01/08/2026

Q9 Question: Confirmation of Sources

What is the total number and type of sources in the system?

Answer: Sources: Genetec (virtual), Avigilon (virtual), 3 desktops located in TCC (HDMI output), HDMI input for laptop in TCC.

01/08/2026

Q10 Question: Connection to Sources

To expand on the total number of sources, please confirm what connection (eg USB-C, HDMI) does each source use?

Answer: Sources: Genetec (virtual), Avigilon (virtual), 3 desktops located in TCC (HDMI output), HDMI input for laptop in TCC.

01/08/2026

Q12 Question: Rack behind wall is there space in the room behind the video wall for a small rack if needed?

Answer: No, there is no room available behind the wall.

01/08/2026

Q13 Question: budget ceiling

Is there a budget ceiling for this project?

Answer: The approved budget for this project for current fiscal year is $245,000.

01/08/2026

Q14 Question: Bid Bond - (Appendix B, Bid Bond Form)

Is there a notice to cure? If so, how many days?

Also, references liquidated damages. What is that dollar amount?

-City of Johns Creek, Georgia, and otherwise, to be and remain in full force and virtue in law; and the

Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Johns Creek, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

Answer: Notice to Cure is part of the conditions of performance. The subject was labelled Bid Bond, so the answer for this question is a surety bond guaranteeing a contractor will honor their bid and enter into contract at the price quoted. Contract example attached.

01/08/2026

Q15 Question: Sources & locations - (Appendix A, VuWall Quote)

Please clarify total number of sources that will be shown on the wall. Ex VuWall quote notes (4)

VuStream-150 devices for (3) laptops and (1) cable tuner. What about additional console mini-towers, Genetec workstations, Genetec VMS server (# of heads), etc.?

Answer: Sources: Genetec (virtual), Avigilon (virtual), 3 desktops located in TCC (HDMI output), HDMI input for laptop in TCC.

No Question/Answer Question Date

Q16 Question: Power to the wall

Can you please confirm current number of circuits and amperage to the existing wall? (ex. three (3) 20-amp circuits).

Answer: 3 dedicated 20amp circuits

01/08/2026

Q17 Question: Network and configuration

Is the intent to have the TCC on a VLAN or isolated network? Will City IT be responsible for both network and switch configuration?

Answer: The City will be responsible for all network configuration.

01/08/2026

Q18 Question: Video Inputs

Confirm total number of inputs to the Vuwall system, including a list of sources.

Answer: Sources: Genetec (virtual), Avigilon (virtual), 3 desktops located in TCC (HDMI output), HDMI input for laptop in TCC.

01/08/2026

Q19 Question: Disposal Question

Is it the responsibility of the Vendor to take and dispose of any removed items such as the LCD Video wall components and mounts?

Will there be a dumpster provided by the City onsite for disposal?

Answer: Yes, it is the responsibility of the vendor as mentioned in the RFP. City will not be able to provide the dumpster.

01/08/2026

Q21 Question: Audio Question

Will the new system have any audio components associated inside the room?

Answer: No, the new system will not have any audio components associated inside the room.

01/08/2026

Q22 Question: AV Rack Room

Please confirm the existing AV Rack will be reused.

Please confirm client will provide a UPS for all related rack components.

Answer: Yes, the existing rack will be used and city will provide the UPS.

01/08/2026

Q23 Question: Power Requirements

Will the Vendor be responsible for additional power as needed at the new video wall?

Answer: Yes, the Vendor be responsible for additional power as needed for the new video wall.