CAAA 2016000901 Attachment.pdf

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

SOLICITATION: CAAA 2016000901

PROCUREMENT TYPE: Commodity

TITLE: Polycom Equipment - request for quote.

DESCRIPTION: Provide Polycom equipment as per the “Items and Specifications” section below.

REQUISITION NUMBER: 201600004745

BID SUBMISSION DETAILS

Submission Deadline: 1/19/16 10:00 AM MST

Submissions Accepted Via: Fax

Details: Please submit your quote response via fax to # 719-269-4064.

Comments: The following information is required, and when completed, may serve as the cover page to your response to this solicitation.

ATTENTION: Kristina Ireland, Purchasing Manager

FROM: Name of firm _____________________________________________________________________

Remit to Address ________________________________________________________________________

P.O. Address ___________________________________________________________________________

City/State/Zip___________________________________________________________________________

Phone ___________________________ Fax __________________________

Federal Taxpayer/Employer ID Number ____________________________

VSS or CORE Vendor ID Number ___________________________________

Projected delivery date: _____________________ calendar days after receipt of order. (If applicable)

Bidder's printed name __________________________________________

E-mail address _________________________________________________ (Note: Purchase orders are distributed via e-mail. If another e-mail address should be used for POs, please provide the address in your 'comments'.)

Bidder's comments (optional) _______________________________________________________________

Please note: Prospective bidders must be registered on the Colorado Vendor Self Service website at www.colorado.gov/vss in order to respond to this solicitation. The Colorado VSS Help Desk is available Monday through Friday 8:00 a.m. to 5:00 p.m. MT and can be reached at VSSHelp@state.co.us or by calling 303-866-6464 should you encounter any issues during the registration process.

GOODS AND SERVICES DELIVERY

P.O. Box 1010, Cañon City, CO 81215-1010 P 719.269.4059/4060/4309 F 719.269.4064

Location:

Colorado Territorial Correctional Facility Attn: Communications 275 Highway 50 West, Bldg 3060 Canon City, CO 81212

FOB - Destination - Bid prices are to include the cost of freight, FOB-destination.

POINT OF CONTACT

Name: Kristina Ireland Agency: Department of Corrections Phone: (719)269-4059 Fax: (719)269-4064 Email: kristina.ireland@state.co.us

Comments: (1) Please do NOT use the fax number or email address provided for unsolicited advertisements! (2) Any award(s) from this solicitation will be posted on the Colorado’s Vendor Self Service website, www.colorado.gov/vss after the bid submission date.

EVALUATION AND AWARD

Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected delivery dates, as stated in the bidders’ respective quote responses;

2. quality/safety/security considerations concerning the equipment to be provided;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned

Small Business based in Colorado, and/or the bidder’s past performance, and

5. proposed operator training included, and/or any other pertinent factors.

It is the general preference of the CDOC Purchasing Office to award Documented Quote solicitations to the single bidder whose quote response is most advantageous to the State. If necessary or if deemed to be in the State's best interests, the award may be divided among two or more bidders, cost and other factors duly considered.

If this solicitation includes multiple items to be provided, and you are bidding any of those items on an "all or none" basis, your quote response must state accordingly.

ITEMS AND SPECIFICATIONS

4 each, Polycom RP Group 300-720p, Group 300 HD codec, EEIV-4x Cam, Power – Amer-Type B, item #7200-64500-001, no substitutes due to Department standardization. Bid price each $____________

4 each, Polycom Advantage 1 year RP Group 300–720p, Group 300 HD support, item 4877-64500-513, or equal. Bid price each

Manufacturer___________________________ Product Number________________________

Technical Point of Contact: Elaine Neisius, Office of Information Technology (719)269-4251 or elaine.neisius@state.co.us

Other Notes: The following comments generally apply to Documented Quote solicitations such as this one. (1) Payment terms will be assumed to be 'Net-30 days' after receipt of goods/services and invoice, unless otherwise specified by the bidder. Proposed payment terms of less than 30 days may not be acceptable to the CDOC, except that proposed payment terms of less than 30 days that include a discount, such as 'Net-30 days/2%-10 days', are encouraged for possible consideration by the Department. (2) It is the responsibility of each bidder to monitor this solicitation during the open bidding period, for any possible 'modifications' (addenda or other changes to the solicitation). The CDOC is not able to otherwise actively notify prospective bidders of any modifications. (3) The respective delivery dates of the bidders, as stated in the quote responses received, may be an evaluation factor in awarding one or more items on the solicitation, depending upon the delivery needs of the CDOC and the differences between the responses received. The CDOC relies upon the accuracy of the projected delivery date stated in the quote response, and reserves the right to cancel any order for which delivery is not made by the date stated. (End of solicitation no. CAAA 2016000901.)