Vehicle tire repair and replacement services

The City of Austin's Financial Services Department—Central Procurement has issued Invitation for Bid (IFB) 7800 MLJ1043 for vehicle tire repair and replacement services to be provided on an as-needed basis for City of Austin vehicles and equipment. The solicitation encompasses Original Equipment Manufacturer (OEM) tires from thirteen specified brands including BFGoodrich, Bridgestone, Crosswind, Deestone, Duramax, Eagle, Enforcer, Firestone, Goodyear, Hercules, Michelin, Omni, and Rubbertrax, along with repair services, related components, and specialized tire types such as solid tires and Tweel tires. Qualified contractors must maintain a facility within 30 miles of the Texas State Capitol, operate a 24/7 dispatch system, employ a minimum of three qualified service technicians with at least three years of hands-on experience, and hold authorized representative status from each tire manufacturer offered. Key service delivery requirements include responding to emergency calls within two hours with completion within one additional hour, delivering stock tires within 24 hours for orders placed before 10:00 AM or within two working days thereafter, and delivering non-stock tires within five working days; contractors must maintain a two-week supply of inventory or have immediate access to fulfill stock orders 95 percent of the time and may charge flat fees for pickup and delivery services plus additional charges for expedited repairs and Code Red overnight orders. The contract has an initial term of 24 months with options for up to three additional 12-month renewal periods at the City's sole discretion, with pricing fixed for the first 12 months and subject to maximum adjustments of 25 percent on anniversary dates based on Bureau of Labor Statistics indices. Bids are due on Thursday, April 23, 2026, at 2:00 pm Central Time with bids opening at 3:00 pm the same day; all questions must be submitted by Friday, April 10, 2026, at 4:00 pm Central Time, and all bids remain valid for 150 calendar days following the due date. Evaluation criteria include best value considerations, with local business and small business preferences applied as five percent discounts on bids up to $500,000 and three percent on bids between $500,000 and $50 million, along with consideration of local business headquarters location within the Austin-Round Rock-San Marcos Metropolitan Statistical Area encompassing Bastrop, Caldwell, Hays, Travis, and Williamson counties.

The solicitation contains no Minority-Owned and Women-Owned Business Enterprise (M/WBE) subcontracting goals due to insufficient subcontracting opportunities and limited certified M/WBE firm availability for this work; however, the City of Austin's Small Business Preference Program provides optional preference consideration for certified small businesses meeting U.S. Small Business Administration size standards. No specific incumbent vendors or current contractors are identified in the solicitation materials. All contractors and subcontractors must comply with the City of Austin's Living Wage Program, which requires a minimum compensation of $22.05 per hour for all employees and subcontractors directly assigned to the contract, and must complete wage theft training within 30 days of contract award and certify non-adjudication for wage theft violations within five years prior to the solicitation posting date. Comprehensive insurance requirements mandate Commercial General Liability coverage of $500,000 per occurrence, Workers' Compensation and Employers' Liability coverage with $100,000 per accident and $500,000 disease policy limits, and Business Automobile Liability coverage of $500,000 combined single limit, with all policies written by companies authorized in Texas with A.M. Best ratings of B+VII or better and naming the City as an additional insured. The estimated total annual spending across all fifteen distinct groups of products and services is $275,000, with estimated annual quantities ranging from as few as 3 units for specialized tire specifications to 600 units for high-volume items; the City reserves the right to award a single contract based on overall low cost or multiple awards by group, category, or line item, with quantities not guaranteed and actual purchases varying based on as-needed requirements.