Vehicle painting, dent repair and refinishing services

The City of Austin, Texas is soliciting bids for vehicle painting, dent repair, and refinishing services under Invitation for Bid (IFB) 7800 TJP1027, with responses due by March 17, 2026. This procurement involves four primary service categories: labor rates for light-duty vehicles (Category 1A), labor rates for medium and heavy-duty vehicles (Category 1B), materials markup charges (Category 2), and miscellaneous services including vehicle pickup and delivery plus expedited services (Category 3). The estimated annual contract value is $73,350, with projected annual labor hours ranging from 150 to 250 hours across body labor, mechanical labor, and refinish labor for each vehicle class, and an estimated annual material spend of $55,000. Offerors must submit all-inclusive pricing without alterations to the provided template, with materials markup not to exceed 15 percent, and must demonstrate ASE or I-CAR certification, appropriate technician experience, facility capabilities for in-house repairs, and proximity to the State Capitol. The City reserves the right to award a single contract or multiple awards based on overall low cost or other criteria deemed most advantageous. No specific evaluation criteria weightings are provided in the solicitation documents.

The solicitation includes optional small business and local business preference designations for qualified offerors, though these preferences are not mandatory for participation. The City of Austin's Small and Minority Business Resources Department determined that no Minority and Women-Owned Business Enterprise (M/WBE) subcontracting goals could be applied due to insufficient subcontracting opportunities and availability of M/WBE firms; however, any offerors intending to use subcontractors must comply with the City's M/WBE Procurement Program procedures and demonstrate good faith efforts if applicable. All contractors must comply with the City of Austin's Living Wage requirements, compensating assigned employees at a minimum of $22.05 per hour, and must maintain comprehensive insurance coverage including workers' compensation, commercial general liability ($500,000 per occurrence), and business automobile liability ($500,000 combined single limit), with all policies naming the City as an additional insured. Contractors must also certify compliance with wage theft ordinance requirements and cannot commence work until all required insurance is obtained and reviewed by the City. The current Master Agreement number is NA210000135, with John Villanueva serving as the Contractor's Contract Manager and Tanisha Pappillion serving as the City's Contract Administrator and Procurement Specialist.