Various Seed Corn & Herbicides for State Farms

The West Virginia Department of Administration Purchasing Division, on behalf of the Department of Agriculture, has issued a Centralized Request for Quote (CRFQ AGR26-31) for a one-time purchase of seed corn and herbicides for General John McCausland Farm (Henderson, West Virginia) and Huttonsville State Farm (Huttonsville, West Virginia). The procurement seeks 58 total bags of seed corn, comprised of 52 bags of Seed Consultants SC1112Q (112-day maturity, minimum 80,000 seeds per bag) and 6 bags of Seed Consultants SC1093AM (109-day maturity), along with 79 total containers of three herbicide products: 54 containers of Lumaz EZ Herbicide, 32 containers of Liberty 280 SL Herbicide, and 5 containers of Explorer Herbicide, with container sizes ranging from 1 to 2.5 gallons as specified. Vendors must deliver all products within 14 working days of receiving a purchase order to the specified farm locations. The original question submission deadline of February 25, 2026 was extended to March 10, 2026 at 10:00 AM EST/EDT due to a technical upload error, and the bid opening date was extended from March 5, 2026 to March 17, 2026 at 1:30 PM EST/EDT. Bids may be submitted electronically through the wvOASIS system, by paper delivery to the Charleston Purchasing Division office, or by facsimile, and all addenda acknowledgement forms must be completed and submitted with bids to avoid disqualification. Award will be based on the lowest overall total cost meeting mandatory product specifications, with all bids subject to compliance with applicable federal, state, and local laws and regulations.

The solicitation documents do not indicate specific set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility based on organization type. No incumbent vendors or current contractors are identified in the available documentation. Vendors must accept payment via electronic funds transfer and P-Card, maintain appropriate insurance coverage as specified in the solicitation, and understand that the State of West Virginia is exempt from federal and state taxes and will not reimburse such taxes. Delivery terms are F.O.B. destination with the vendor responsible for all shipping costs and risk of loss; unacceptable items may be returned at vendor expense with no restocking charge, and the vendor must either replace items or provide full credit or refund at the Agency's discretion. No specific budget range or award value is disclosed in the available documentation, though the solicitation is classified as a central purchasing division opportunity expected to exceed $50,000. Interested vendors should register with the West Virginia Purchasing Division and direct inquiries to buyer Larry D. McDonnell at 304-558-2063 or larry.d.mcdonnell@wv.gov.