UV Disinfection Equipment For Wastewater Applications

Clackamas County, Oregon, on behalf of Clackamas Water Environment Services, is issuing a Request for Proposals (RFP 2026-44) for the procurement of a complete UV disinfection system for wastewater applications at the Kellogg Creek Water Resource Recovery Facility (KC WRRF) in Milwaukie. The scope of work includes design services (not to exceed $40,000), provision of physical UV disinfection equipment, construction support services including installation and startup assistance, and maintenance servicing throughout the continental United States. The UV system must consist of two identical channels with three UV banks each, capable of delivering a minimum T1 bacteriophage Reduction Equivalent Dose (RED) of 24 mJ/cm2 at peak flow and treating flows up to 24 million gallons per day with full operational capacity. The system must operate reliably in outdoor conditions with temperature extremes ranging from -3 to 116 degrees Fahrenheit, maintain functionality during extended rain, freezing, and ice events, and comply with seismic requirements per Oregon Structural Specialty Code. All electronic controls and programming codes must be compatible with the Siemens Simatic Step 7 TIA platform to integrate with KC WRRF's existing logic control system. The proposal closing date is June 24, 2026, at 2:00 PM Pacific Time through the BidLocker electronic portal, with a deadline for clarifying questions of June 16, 2026, at 5:00 PM Pacific Time and specification protests due by May 27, 2026. Proposers must submit preliminary price quotes broken down by line items including design services, construction support services, UV bulbs with spares, UV bulb bank assemblies, system control panels, and other components. The evaluation committee will score proposals on proposer background and qualifications (0-30 points), equipment suitability for WES's needs (0-40 points), and costs including equipment, construction, and life-cycle considerations (0-30 points), with a total of 100 possible points. Deliverables include preliminary shop drawings within 28 days of contract execution, construction-ready submittals at the 90 percent design phase with a 45-day timeline, comprehensive warranties covering system performance for two years from acceptance and various equipment components for extended periods, operation and maintenance manuals in hardcopy and electronic formats, and field services including an 8-hour on-site visit at 11 months after start-up and 16 additional hours of technical support at one year following substantial completion.

The RFP does not specify set-aside designations or restrictions on the types of organizations that can respond. However, proposers must demonstrate significant experience and qualifications in municipal wastewater disinfection, with a proven track record of at least ten operational UV systems and independent third-party bioassay validation reports demonstrating compliance with NWRI and USEPA protocols. Required insurance coverage includes professional liability of $1,000,000 per occurrence with $2,000,000 annual aggregate, commercial general liability of $1,000,000 per occurrence with $2,000,000 annual aggregate, and automobile liability of $500,000 per occurrence. The procurement is designed to replace an approximately 30-year-old Fischer & Porter system that has reached the end of its service life, with the selected supplier responsible for integrating the new system with existing facility infrastructure and control systems. The contract term extends from the effective date through May 31, 2028, with a project timeline that includes supplier selection and final design development in Spring-Summer 2026, contractor selection and final price quote negotiations in Fall 2026, equipment submittals and lead time in Fall 2026-Spring 2027, and equipment installation in Spring-Summer 2027. The preliminary price quote submitted by proposers will be binding and form the basis for negotiating a final price quote near completion of the design process, with payment scheduled as 10 percent downpayment upon purchase order placement, 50 percent upon satisfactory delivery of equipment to the site, 35 percent upon completion of commissioning, and remaining retainage in accordance with Clackamas County standards. No specific award value or budget range is provided in the procurement documents, though the design services cap of $40,000 and the payment schedule structure indicate a substantial capital investment for the complete UV disinfection system and associated services.