RFP 2026-44 UV Disinfection.pdf

REQUEST FOR PROPOSALS #2026-44

FOR

UV DISINFECTION EQUIPMENT FOR WASTEWATER APPLICATIONS

BOARD OF COUNTY COMMISSIONERS

CRAIG ROBERTS, Chair

PAUL SAVAS, Commissioner MARTHA SCHRADER, Commissioner

BEN WEST, Commissioner DIANA HELM, Commissioner

Gary Schmidt

County Administrator

Thomas Candelario Contract Analyst

PROPOSAL CLOSING DATE, TIME AND LOCATION

DATE: June 24, 2026

TIME: 2:00 PM, Pacific Time

PLACE: Email: https://bidlocker.us/a/clackamascounty/BidLocker https://bidlocker.us/a/clackamascounty/BidLocker

RFP 2026-44

UV Disinfection Equipment Page ii

SCHEDULE

Request for Proposals Issued…….................................................. May 21, 2026

Protest of Specifications Deadline..................................................May 27, 2026, 5:00 PM, Pacific Time

Deadline to Submit Clarifying Questions....................................... June 16, 2026, 5:00 PM, Pacific Time

Request for Proposals Closing Date and Time……....................... June 24, 2026, 2:00 PM, Pacific Time

Deadline to Submit Protest of Award............................................. Seven (7) days from the Intent to Award

TABLE OF CONTENTS

Section 1 – Notice of Request for Proposals

Section 2 – Instructions to Proposers

Section 3 – Scope of Work

Section 4 – Evaluation and Selection Criteria

Section 5 – Proposal Content (Including Proposal Certification)

SECTION 1

NOTICE OF REQUEST FOR PROPOSALS

Notice is hereby given that Clackamas Water Environment Services (“WES”), through its Board of County Commissioners, will receive sealed Proposals per specifications until 2:00 PM, June 24, 2026 (“Closing”), to provide UV Disinfection Equipment For Wastewater Applications. No Proposals will be received or considered after that time.

RFP Documents can be downloaded from the state of Oregon procurement website (“OregonBuys”) at the following address https://oregonbuys.gov/bso/view/login/login.xhtml, Document No. S-C01010-00000 .

Prospective Proposers will need to sign in to download the information and that information will be accumulated for a Plan Holder's List. Prospective Proposers are responsible for obtaining any Addenda, clarifying questions, and Notices of Award from OregonBuys. Sealed Proposals are to be emailed to https://bidlocker.us/a/clackamascounty/BidLocker.

Submitting Proposals: Bid Locker Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker.

Email submissions to Clackamas County email addresses will no longer be accepted.

A. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker.

B. Bid Locker will electronically document the date and time of all submissions. Completed documents must arrive by the deadline indicated in Section 1 or as modified by Addendum.

LATE PROPOSALS WILL NOT BE ACCEPTED.

C. Proposers must register and create a profile for their business with Bid Locker in order to submit for this project. It is free to register for Bid Locker.

D. Proposers with further questions concerning Bid Locker may review the Vendor’s Guide located at https://www.clackamas.us/how-to-bid-on-county-projects .

Contact Information Procurement Process and Technical Questions: Thomas Candelario, tcandelario@clackamas.us

The Board of County Commissioners reserves the right to reject any and all Proposals not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any and all Proposals upon the finding that it is in the public interest to do so and to waive any and all informalities in the public interest. In the award of the contract, the Board of County Commissioners will consider the element of time, will accept the Proposal or Proposals which in their estimation will best serve the interests of Clackamas County and will reserve the right to award the contract to the contractor whose Proposal shall be best for the public good.

Clackamas County encourages proposals from Minority, Women, and Emerging Small Businesses.

https://oregonbuys.gov/bso/view/login/login.xhtml https://bidlocker.us/a/clackamascounty/BidLocker https://www.clackamas.us/how-to-bid-on-county-projects mailto:tcandelario@clackamas.us

UV Disinfection Equipment Page 2

SECTION 2

INSTRUCTIONS TO PROPOSERS

Clackamas County (“County”) reserves the right to reject any and all Proposals received as a result of this RFP. County Local Contract Review Board Rules (“LCRB”) govern the procurement process for the County.

2.1 Modification or Withdrawal of Proposal: Any Proposal may be modified or withdrawn at any time prior to the Closing deadline, provided that a written request is received by the County Procurement Division Director, prior to the Closing. The withdrawal of a Proposal will not prejudice the right of a Proposer to submit a new Proposal.

2.2 Requests for Clarification and Requests for Change: Proposers may submit questions regarding the specifications of the RFP. Questions must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, at the Procurement Division address as listed in Section 1 of this RFP.

Requests for changes must include the reason for the change and any proposed changes to the requirements.

The purpose of this requirement is to permit County to correct, prior to the opening of Proposals, RFP terms or technical requirements that may be unlawful, improvident or which unjustifiably restrict competition.

County will consider all requested changes and, if appropriate, amend the RFP. No oral or written instructions or information concerning this RFP from County managers, employees or agents to prospective Proposers shall bind County unless included in an Addendum to the RFP.

2.3 Protests of the RFP/Specifications: Protests must be in accordance with LCRB C-047-0730.

Protests of Specifications must be received in writing on or before 5:00 p.m. (Pacific Time), on the date indicated in the Schedule, or within three (3) business days of issuance of any addendum, at the Procurement Division address listed in Section 1 of this RFP. Protests may not be faxed. Protests of the RFP specifications must include the reason for the protest and any proposed changes to the requirements.

2.4 Addenda: If any part of this RFP is changed, an addendum will be provided to Proposers that have provided an address to the Procurement Division for this procurement. It shall be Proposers responsibility to regularly check OregonBuys for any notices, published addenda, or response to clarifying questions.

2.5 Submission of Proposals: Proposals must be submitted in accordance with Section 5. All Proposals shall be legibly written in ink or typed and comply in all regards with the requirements of this RFP. Proposals that include orders or qualifications may be rejected as irregular. All Proposals must include a signature that affirms the Proposer’s intent to be bound by the Proposal (may be on cover letter, on the Proposal, or the Proposal Certification Form) shall be signed. If a Proposal is submitted by a firm or partnership, the name and address of the firm or partnership shall be shown, together with the names and addresses of the members. If the Proposal is submitted by a corporation, it shall be signed in the name of such corporation by an official who is authorized to bind the contractor. The Proposals will be considered by the County to be submitted in confidence and are not subject to public disclosure until the notice of intent to award has been issued.

No late Proposals will be accepted. Proposals submitted after the Closing will be considered late and will be returned unopened. Proposals may not be submitted by telephone or fax.

2.6 Post-Selection Review and Protest of Award: County will name the apparent successful Proposer in a Notice of Intent to Award published on OregonBuys. Identification of the apparent successful Proposer is procedural only and creates no right of the named Proposer to award of the contract. Competing Proposers shall be given seven (7) calendar days from the date on the Notice of Intent to Award to review the file at the Procurement Division office and file a written protest of award, pursuant to LCRB C-047-0740. Any award protest must be in writing and must be delivered by hand-delivery or mail to the address for the Procurement Division as listed in Section 1 of this RFP.

Only actual Proposers may protest if they believe they have been adversely affected because the Proposer would be eligible to be awarded the contract in the event the protest is successful. The basis of the written protest must

UV Disinfection Equipment Page 3 be in accordance with ORS 279B.410 and shall specify the grounds upon which the protest is based. In order to be an adversely affected Proposer with a right to submit a written protest, a Proposer must be next in line for award, i.e. the protester must claim that all higher rated Proposers are ineligible for award because they are non-responsive or non-responsible.

County will consider any protests received and:

a. reject all protests and proceed with final evaluation of, and any allowed contract language negotiation with, the apparent successful Proposer and, pending the satisfactory outcome of this final evaluation and negotiation, enter into a contract with the named Proposer; OR

b. sustain a meritorious protest(s) and reject the apparent successful Proposer as nonresponsive, if such Proposer is unable to demonstrate that its Proposal complied with all material requirements of the solicitation and Oregon public procurement law; thereafter, County may name a new apparent successful Proposer; OR

c. reject all Proposals and cancel the procurement.

2.7 Acceptance of Contractual Requirements: Failure of the selected Proposer to execute a contract and deliver required insurance certificates within ten (10) calendar days after notification of an award may result in cancellation of the award. This time period may be extended at the option of County.

2.8 Public Records: Proposals are deemed confidential until the “Notice of Intent to Award” letter is issued.

This RFP and one copy of each original Proposal received in response to it, together with copies of all documents pertaining to the award of a contract, will be kept and made a part of a file or record which will be open to public inspection. If a Proposal contains any information that is considered a TRADE SECRET under ORS 192.345(2), SUCH INFORMATION MUST BE LISTED ON A SEPARATE SHEET CAPABLE OF SEPARATION

FROM THE REMAINING PROPOSAL AND MUST BE CLEARLY MARKED WITH THE

FOLLOWING LEGEND:

“This information constitutes a trade secret under ORS 192.345(2), and shall not be disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”

The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption from disclosure applies only “unless the public interest requires disclosure in the particular instance” (ORS 192.345).

Therefore, non-disclosure of documents, or any portion of a document submitted as part of a Proposal, may depend upon official or judicial determinations made pursuant to the Public Records Law.

2.9 Investigation of References: County reserves the right to investigate all references in addition to those supplied references and investigate past performance of any Proposer with respect to its successful performance of similar services, its compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, its lawful payment of subcontractors and workers, and any other factor relevant to this RFP. County may postpone the award or the execution of the contract after the announcement of the apparent successful Proposer in order to complete its investigation.

2.10 RFP Proposal Preparation Costs and Other Costs: Proposer costs of developing the Proposal, cost of attendance at an interview (if requested by County), or any other costs are entirely the responsibility of the Proposer, and will not be reimbursed in any manner by County.

2.11 Clarification and Clarity: County reserves the right to seek clarification of each Proposal, or to make an award without further discussion of Proposals received. Therefore, it is important that each Proposal be submitted initially in the most complete, clear, and favorable manner possible.

2.12 Right to Reject Proposals: County reserves the right to reject any or all Proposals or to withdraw any item from the award, if such rejection or withdrawal would be in the public interest, as determined by County.

UV Disinfection Equipment Page 4

2.13 Cancellation: County reserves the right to cancel or postpone this RFP at any time or to award no contract.

2.14 Proposal Terms: All Proposals, including any price quotations, will be valid and firm through a period of one hundred and eighty (180) calendar days following the Closing date. County may require an extension of this firm offer period. Proposers will be required to agree to the longer time frame in order to be further considered in the procurement process.

2.15 Oral Presentations: At County’s sole option, Proposers may be required to give an oral presentation of their Proposals to County, a process which would provide an opportunity for the Proposer to clarify or elaborate on the Proposal but will in no material way change Proposer’s original Proposal. If the evaluating committee requests presentations, the Procurement Division will schedule the time and location for said presentation. Any costs of participating in such presentations will be borne solely by Proposer and will not be reimbursed by County. Note: Oral presentations are at the discretion of the evaluating committee and may not be conducted;

therefore, written Proposals should be complete.

2.16 Usage: It is the intention of County to utilize the services of the successful Proposer(s) to provide services as outlined in the below Scope of Work.

2.17 Review for Responsiveness: Upon receipt of all Proposals, the Procurement Division or designee will determine the responsiveness of all Proposals before submitting them to the evaluation committee. If a Proposal is incomplete or non-responsive in significant part or in whole, it will be rejected and will not be submitted to the evaluation committee. County reserves the right to determine if an inadvertent error is solely clerical or is a minor informality which may be waived, and then to determine if an error is grounds for disqualifying a Proposal. The Proposer’s contact person identified on the Proposal will be notified, identifying the reason(s) the Proposal is non-responsive. One copy of the Proposal will be archived and all others discarded.

2.18 RFP Incorporated into Contract: This RFP will become part of the Contract between County and the selected contractor(s). The contractor(s) will be bound to perform according to the terms of this RFP, their Proposal(s), and the terms of the Sample Contract.

2.19 Communication Blackout Period: Except as called for in this RFP, Proposers may not communicate with members of the Evaluation Committee or other County employees or representatives about the RFP during the procurement process until the apparent successful Proposer is selected, and all protests, if any, have been resolved. Communication in violation of this restriction may result in rejection of a Proposer.

2.20 Prohibition on Commissions and Subcontractors: County will contract directly with persons/entities capable of performing the requirements of this RFP. Contractors must be represented directly.

Participation by brokers or commissioned agents will not be allowed during the Proposal process. Contractor shall not use subcontractors to perform the Work unless specifically pre-authorized in writing to do so by the County. Contractor represents that any employees assigned to perform the Work, and any authorized subcontractors performing the Work, are fully qualified to perform the tasks assigned to them, and shall perform the Work in a competent and professional manner. Contractor shall not be permitted to add on any fee or charge for subcontractor Work. Contractor shall provide, if requested, any documents relating to subcontractor’s qualifications to perform required Work.

2.21 Ownership of Proposals: All Proposals in response to this RFP are the sole property of County, and subject to the provisions of ORS 192.410-192.505 (Public Records Act).

2.22 Clerical Errors in Awards: County reserves the right to correct inaccurate awards resulting from its clerical errors.

UV Disinfection Equipment Page 5

2.23 Rejection of Qualified Proposals: Proposals may be rejected in whole or in part if they attempt to limit or modify any of the terms, conditions, or specifications of the RFP or the Sample Contract.

2.24 Collusion: By responding, the Proposer states that the Proposal is not made in connection with any competing Proposer submitting a separate response to the RFP, and is in all aspects fair and without collusion or fraud. Proposer also certifies that no officer, agent, elected official, or employee of County has a pecuniary interest in this Proposal.

2.25 Evaluation Committee: Proposals will be evaluated by a committee consisting of representatives from County and potentially external representatives. County reserves the right to modify the Evaluation Committee make-up in its sole discretion.

2.26 Commencement of Work: The contractor shall commence no work until all insurance requirements have been met, the Protest of Awards deadline has been passed, any protest have been decided, a contract has been fully executed, and a Notice to Proceed has been issued by County.

2.27 Best and Final Offer: County may request best and final offers from those Proposers determined by County to be reasonably viable for contract award. However, County reserves the right to award a contract on the basis of initial Proposal received. Therefore, each Proposal should contain the Proposer’s best terms from a price and technical standpoint. Following evaluation of the best and final offers, County may select for final contract negotiations/execution the offers that are most advantageous to County, considering cost and the evaluation criteria in this RFP.

2.28 Nondiscrimination: The successful Proposer agrees that, in performing the work called for by this RFP and in securing and supplying materials, contractor will not discriminate against any person on the basis of race, color, religious creed, political ideas, sex, age, marital status, sexual orientation, gender identity, veteran status, physical or mental handicap, national origin or ancestry, or any other class protected by applicable law.

UV Disinfection Equipment Page 6

SECTION 3

SCOPE OF WORK

3.1. INTRODUCTION

Clackamas County, on behalf of Clackamas Water Environment Services (“WES”, “District”, “Owner”) seeks to select one supplier of UV disinfection equipment for wastewater applications (hereinafter, Supplier). Each prospective supplier responding to this RFP will submit a Proposal that advocates in favor of the UV disinfection system they supply. The selected Supplier will enter into a Personal Services Contract with WES to develop a final and fully detailed UV System and furnish and deliver that system, new and complete, to KC WRRF for installation by a third-party construction contractor, not yet determined.

Please direct all Technical/Specifications or Procurement Process Questions to the indicated representative referenced in the Notice of Request for Proposals and note the communication restriction outlined in Section 2.19.

3.2 BACKGROUND

WES is an intergovernmental partnership formed pursuant to ORS 190, operating as a department of Clackamas County. WES serves more than 150,000 residents with wastewater services and owns and operates over 340 miles of wastewater conveyance pipelines and five wastewater treatment facilities, including Kellogg Creek Water Resource Recovery Facility (“KCWRRF”), located in Milwaukie, Oregon. KC WRRF has been using ultraviolet light (“UV”) to disinfect wastewater since the mid 1990’s.

This existing UV disinfection system is a approximately 30-year-old Fischer & Porter brand array of 1,536 horizontally oriented bulbs distributed evenly across two UV channels with three banks per channel. The system has reached the end of its service life.

Prospective suppliers should propose a UV Disinfection System based on Design Parameters provided in Appendix A.

3.3. SCOPE OF WORK

Proposals submitted in response to this RFP should include preliminary-level description of UV System and a Preliminary Price Quote, as defined in Section 5. This Preliminary Price Quote will be binding and form the basis for negotiating a Final Price Quote with WES near the completion of the design process.

A WES selection committee will review Proposals and select one Supplier. Selection will be based in part on the Preliminary Price Quote as well as other factors, as defined in Section 4.

The selected Supplier will provide design services to finalize the engineering design around their proposed UV System. The Supplier will be compensated for their services in developing a Final Design based on the Preliminary Design on a not-to-exceed basis via a contract initiated directly with WES.

In addition to these design services, the selected Supplier will also be providing goods: the physical equipment, new, complete, and delivered to site, at a price derived from the Preliminary Price Quote submitted in their Proposal. The Final Price Quote for furnishing goods will be negotiated with WES near the end of final engineering design based on the Preliminary Price Quote provided in the Proposal and on changes made during design. WES will purchase the UV System for a construction contractor to install.

UV Disinfection Equipment Page 7

Later negotiations of Final Price Quote will be based, in part, on the Preliminary Price Quote submitted in the Proposal. By default, the following terms are taken to apply to the Preliminary Price Quote unless Suppliers clearly identify and highlight alternate terms in their Proposal. The Proposal shall include a copy of the Technical Documents and indicate compliance and deviation by mark-up, as described in Section 5. Deviations will be used by the Selection Committee in evaluating and scoring Proposals.

1. Installation of UV System will be executed by others, so installation cost should not be included in the Preliminary Price Quote.

2. Equipment and services are supplied directly to Clackamas County, a well-established municipality with excellent credit rating.

3. All electronic controls and programing codes supplied as part of the UV System are to be programed in Siemens’ Simatic Step 7 TIA platform to match the logic control system in operation at KC WRRF. Software, computer code, and programmed logic should be clear, annotated completely, and editable by third-party persons knowledgeable in logic control programing.

4. Supplier equipment will be intuitive to maintain and operate with all human interface in plain English.

5. Supplier can provide long-term maintenance servicing in the continental United States and can send competent services personal to site swiftly and at reasonable market costs for equipment servicing.

6. WES will not be bound to future purchases of any specific brand.

The supplier will provide services during construction, including installation support and start-up.

Services during design, supply of goods, and services during construction are all defined further in the attached Technical Specifications and Drawings.

3.3.1. Work Schedule:

The delivery of the KC WRRF Disinfection Project is expected to be completed over the course of the following stages:

Supplier Selection and Final Design Development:

Estimated Spring 2026 – Summer 2026 WES selects Supplier. Consultant develops Final Design around selected UV Supplier’s System with Supplier’s support.

Contractor Selection and Final Price Quote Negotiations:

Estimated Fall 2026 WES negotiates a Final Price Quote with the Supplier based on the Preliminary Price Quote and the Final Design. WES places an order for UV Equipment and selects Construction Contractor through public bid solicitation.

Construction: Submittals, Paperwork, and Lead Time:

Estimated Fall 2026 – Spring 2027 Supplier prepares the equipment package and delivers it to KC WRRF ahead of the dry-weather construction season (May through September). Contractor performs necessary paperwork and other on-site work.

Construction: Equipment Installation:

Estimated Spring 2027 – Summer 2027 Contractor installs equipment with Supplier’s support during the dry-weather season.

UV Disinfection Equipment Page 8

Construction: Startup, Testing, Operations, and Maintenance:

Estimated Fall 2027 - onward All parties work together to ensure the well-functioning and reliable long-term operation of new UV system.

The following items are included and incorporated within this RFP:

1. Technical Specifications and Drawings (Technical Documents), attached, describing the UV System, spare parts, submittals, design services, and ancillary information to be provided by Supplier.

a. Specifications:

00 70 00 – UV Equipment General Conditions 01 33 00 – Submittals 01 50 00 – UV Supplier Services During Installation, Testing, Start-up, and Training 01 78 23 – Operations and Maintenance Information 13 05 41 – Seismic Restraint Requirements for Nonstructural Components 46 10 00 – Equipment General Provisions 46 56 00 – UV Equipment and Control

b. Drawings:

Kellogg Creek WRRF UV Upgrades

3.3.2. Term of Contract:

The term of the contract shall be from the effective date through May 31, 2028.

3.3.3. Sample Contract: Submission of a Proposal in response to this RFP indicates Proposer’s willingness to enter into a contract containing substantially the same terms (including insurance requirements) of the sample contract identified below. No action or response to the sample contract is required under this RFP. Any objections to the sample contract terms should be raised in accordance with Paragraphs 2.2 or 2.3 of this RFP, pertaining to requests for clarification or change or protest of the RFP/specifications, and as otherwise provided for in this RFP. This RFP and all supplemental information in response to this RFP will be a binding part of the final contract.

The applicable Sample Personal Services Contract for this RFP can be found at https://www.clackamas.us/finance/terms.html.

Personal Services Contract

Travel Expense Reimbursement is Authorized

The following insurance requirements will be applicable.

Professional Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for damages caused by error, omission or negligent acts.

Commercial General Liability: combined single limit, or the equivalent, of not less than $1,000,000 per occurrence, with an annual aggregate limit of $2,000,000 for Bodily Injury and Property Damage.

Automobile Liability: combined single limit, or the equivalent, of not less than $500,000 per occurrence for Bodily Injury and Property Damage.

https://www.clackamas.us/finance/terms.html

UV Disinfection Equipment Page 9

SECTION 4

EVALUATION PROCEDURE

4.1 An evaluation committee will review all Proposals that are initially deemed responsive and they shall rank the Proposals in accordance with the below criteria. The evaluation committee may recommend an award based solely on the written responses or may request Proposal interviews/presentations.

Interviews/presentations, if deemed beneficial by the evaluation committee, will consist of the highest scoring Proposers. The invited Proposers will be notified of the time, place, and format of the interview/presentation. Based on the interview/presentation, the evaluation committee may revise their scoring.

Written Proposals must be complete and no additions, deletions, or substitutions will be permitted during the interview/presentation (if any). The evaluation committee will recommend award of a contract to the final County decision maker based on the highest scoring Proposal. The County decision maker reserves the right to accept the recommendation, award to a different Proposer, or reject all Proposals and cancel the RFP.

Proposers are not permitted to directly communicate with any member of the evaluation committee during the evaluation process. All communication will be facilitated through the Procurement representative.

4.2 Evaluation Criteria

Category Points available:

Proposer’s background and qualifications 0-30 Equipment suitability for WES’s needs 0-40 Costs of equipment, construction, and life-cycle costs 0-30

Available points 0-100

4.3 Once a selection has been made, the County will enter into contract negotiations. During negotiation, the County may require any additional information it deems necessary to clarify the approach and understanding of the requested services. Any changes agreed upon during contract negotiations will become part of the final contract. The negotiations will identify a level of work and associated fee that best represents the efforts required. If the County is unable to come to terms with the highest scoring Proposer, discussions shall be terminated and negotiations will begin with the next highest scoring Proposer. If the resulting contract contemplates multiple phases and the County deems it is in its interest to not authorize any particular phase, it reserves the right to return to this solicitation and commence negotiations with the next highest ranked Proposer to complete the remaining phases. Contract Negotiations are not the same as Final Price Quote Negotiations discussed in Section 3.

UV Disinfection Equipment Page 10

SECTION 5

PROPOSAL CONTENTS

5.1. Vendors must observe submission instructions and be advised as follows:

5.1.1. Complete Proposals must be emailed to https://bidlocker.us/a/clackamascounty/BidLocker. The subject line of the email must identify the RFP title. Proposers are encouraged to contact Procurement to confirm receipt of the Proposal.

5.1.2. County reserves the right to solicit additional information or Proposal clarification from the vendors, or any one vendor, should the County deem such information necessary.

5.1.3. Proposals should include the pages listed below and adhere to page limits. Proposers may be penalized for exceeding the page limit. Cover pages, blank pages, and divider pages that indicate the start of new sections may be added to the Proposal without affecting page limit counts.

PROPOSAL PAGE PAGE

LIMIT

PAGE

SIZE PAGE DESCRIPTION

Letter of Introduction 1 8.5 x

A summary letter introducing the firm, their recommended UV System, and their Proposal.

About Manufacturer 1 8.5 x

Description of Manufacturer and key individuals, including the person(s) developing final design.

Past Installations 2 8.5 x

Up to three past examples supplying UV disinfection equipment for facilities similar to KC WRRF.

System Description 1 8.5 x

Marketing description of the physical UV Disinfection System proposed. May include narrative, photos, illustrations, etc.

System Data 1 8.5 x

Quantifiable system data such as kW of installed capacity, bulb count, etc. showing system meets Design Parameters.

Mechanical Layout Drawings 4 11 x 17 Plan, section, and/or isometric views showing general layout of UV equipment on site.

Electrical and Control Drawing 1 11 x 17

Schematic view showing general interrelation between parts that make up UV system. Show system's demand for power (maximum and minimum) and logic control communication.

Guaranteed Treatable Flowrates Table 1 8.5 x

11 Completed table in Spec Section 46 56 00 2.03.A.

EPA Validation n/a 8.5 x

Copy of certification that Supplier is validated to supply UV disinfection equipment for wastewater applications.

Deviations from County Documents n/a n/a Provide marked-up copy of terms from this RFP and from standardized County terms and contract referenced herein.

Deviations from Technical Documents n/a n/a Provide marked-up copy of Technical Documents showing compliance or deviation and description of deviation.

Preliminary Price Quote 1 8.5 x

A tabular breakdown of UV system by part, as further defined in Section 5.4 below.

Proposal Certification Form 1 8.5 x

11 Fill out form provided with this RFP.

UV Disinfection Equipment Page 11

Provide the following information in the order in which it appears below:

5.2. Proposer’s General Background and Qualifications:

The ‘Letter of Introduction’, ‘About Manufacturer’, and ‘Past Installations’ pages should highlight the Proposer’s firm (company) and key individuals. Proposer should make it clear to the reviewers that their firm can supply the Scope of Work and other requirements of Section 3. Proposers are encouraged to describe what distinguishes their firm and UV equipment from their competition.

Past Installations should include two or three past projects where the Proposer has supplied UV disinfection equipment for wastewater treatment. For each past installation, provide a reference person from clients your firm has served, similar to the County. Preferred references will be associated with installations from the past three (3) years. Provide the name, address, email, and phone number of the reference person. The references may not be from Clackamas County staff.

5.3. Proposed Equipment Package:

‘System Description’ page, ‘System Data’ page, and all drawings should describe the physical UV Disinfection System proposed. The proposed UV System should be based on the Technical Documents provided by the Consultant. Proposers should demonstrate their understanding of how the proposed system will fit at the existing site and what further activity is needed to make the system fit. For instance, Proposers should define what electrical power supply their proposed system demands and what structural additions or modifications are needed to accommodate the proposed system. Representative Power Distribution panels, UV System Control panel, and any additional Ancillary System panels drawings as well as a drawing showing the interconnects between these components and the banks should be shown with a summary of connected electrical loads, including voltage, phase, and current draw.

Description of the computerized control strategy to be used for this system and a complete list of supervisory control and data acquisition system (“SCADA”) alarms the UV system can generate. Describe the process along with equipment operation and sequencing. Describe the UV cleaning sequence. Describe how much of the system operation is automated and what requires manual operator actions.

The conceptual-level layout and schematics provided in the Proposal should be preliminary in nature and is expected to be refined and detailed as the selected Supplier works with Consultant to develop Final Design.

Describe anticipated service requirements, such as weekly, monthly, annual cleansings, maintenance, checks.

Describe how proposed system eases operation and maintenance.

The Proposed Equipment should comply with the Technical Documents supplied by Consultant. Deviations from these Technical Documents, or from any other terms and conditions listed in Section 3.3.2, should be clearly stated. Proposer should copy the Technical Documents, go through, and indicate compliance of deviation by mark-up and submit marked-up copy.

All UV bulbs in the system should be the same. The standard UV bulb should be described to include bulb count, wattage per bulb, dimmability (as a percentage of full wattage), bulb connection and expected bulb life.

Provide information on manufacturer-recommended bulbs and electronic controllers.

UV Disinfection Equipment Page 12

5.4. Preliminary Price Quote:

Provide a tabular summary of the proposed system by parts. The tabulation should be completed to a preliminary level of detail and broken down into, at minimum, the following categories:

Item Description Quantity Price Each Extended Price

Services to support design development to 100% detailed design. Services during design development phase may not exceed $40,000.

Services during construction, including support for installation, start-up, testing, validation, O&M manual, record drawings, and three trips to site for pre-installation, installation, and start-up, and all other services described in the Technical Documents.

UV Bulbs plus required spares. Price per bulb.

Complete UV bulb bank assembly, excluding bulbs, but including Power Distribution Panels (PDP) and ‘electronic ballast’ assemblies that control and manage power supply to bulbs. Price per UV bulb bank assembly.

Complete System Control Panel (SCP) and associated control and instrumentation. Price for single complete unit.

Other line items representing components not listed above. These other line items must clearly identify what their cost is associated with.

6.1 6.2

PRELIMINARY PRICE QUOTE TOTAL

n/a n/a

5.7. Completed Proposal Certification (see the form below)

UV Disinfection Equipment Page 13

PROPOSAL CERTIFICATION

RFP #2026-44

Submitted by:

(Must be entity’s full legal name, and State of Formation)

Each Proposer must read, complete and submit a copy of this Proposal Certification with their Proposal. Failure to do so may result in rejection of the Proposal. By signature on this Proposal Certification, the undersigned certifies that they are authorized to act on behalf of the Proposer and that under penalty of perjury, the undersigned will comply with the following:

SECTION I. OREGON TAX LAWS: As required in ORS 279B.110(2)(e), the undersigned hereby certifies that, to the best of the undersigned’s knowledge, the Proposer is not in violation of any Oregon Tax Laws. For purposes of this certification, “Oregon Tax Laws” means the tax laws of the state or a political subdivision of the state, including ORS 305.620 and ORS chapters 316, 317 and 318. If a contract is executed, this information will be reported to the Internal Revenue Service. Information not matching IRS records could subject Proposer to 24% backup withholding.

SECTION II. NON-DISCRIMINATION: That the Proposer has not and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation, gender identity, national origin, or any other protected class. Nor has Proposer or will Proposer discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns or an emerging small business that is certified under ORS 200.055.

SECTION III. CONFLICT OF INTEREST: The undersigned hereby certifies that no elected official, officer, agent or employee of Clackamas County is personally interested, directly or indirectly, in any resulting contract from this RFP, or the compensation to be paid under such contract, and that no representation, statements (oral or in writing), of the County, its elected officials, officers, agents, or employees had induced Proposer to submit this Proposal. In addition, the undersigned hereby certifies that this proposal is made without connection with any person, firm, or corporation submitting a proposal for the same material, and is in all respects fair and without collusion or fraud.

SECTION IV. COMPLIANCE WITH SOLICITATION: The undersigned further agrees and certifies that they:

1. Have read, understand and agree to be bound by and comply with all requirements, instructions, specifications, terms and conditions of the RFP (including any attachments); and

2. Are an authorized representative of the Proposer, that the information provided is true and accurate, and that providing incorrect or incomplete information may be cause for rejection of the Proposal or contract termination; and

3. Will furnish the designated item(s) and/or service(s) in accordance with the RFP and Proposal; and

4. Will use recyclable products to the maximum extend economically feasible in the performance of the contract work set forth in this RFP.

Name:_______________________________________ Date:______________________________________

Signature:____________________________________ Title:______________________________________

Email:_______________________________________ Telephone:_________________________________

Oregon Business Registry Number:________________ OR CCB # (if applicable):________________________

Business Designation (check one):

Corporation Partnership Sole Proprietorship Non-Profit Limited Liability Company

Resident Quoter, as defined in ORS 279A.120 Non-Resident Quote. Resident State:__________________________