RFP 2026-44 Clarifying Questions 1.pdf

This is a clarifying questions response document issued by Clackamas County, Oregon on behalf of Clackamas Water Environment Services for RFP 2026-44 concerning UV disinfection equipment for wastewater applications at the Kellogg Creek Water Resource Recovery Facility. The document addresses three key technical clarifications submitted by interested proposers: (1) warranty requirements for the UV transmissivity monitor, clarifying that a 1-year warranty for the instrument or a 3-year extended warranty for the transmitter is acceptable; (2) uninterruptible power supply (UPS) specifications, confirming that only one UPS unit is required for the system control panel cabinet with 150% sizing for 45-minute battery backup and dry contact wiring to PLC inputs; and (3) geotechnical engineering services, explicitly stating that such services are not included in the current RFP scope nor anticipated in future project phases. The proposal closing date is June 24, 2026, at 2:00 PM Pacific Time through the BidLocker electronic portal, with a clarifying questions deadline of June 16, 2026, at 5:00 PM Pacific Time.

The clarifying questions document serves solely to provide technical interpretation and does not alter or amend the original RFP terms. Proposers are expected to submit preliminary price quotes broken down by line items for design services (not to exceed $40,000), UV equipment, construction support, and maintenance services. The evaluation will score proposals on proposer qualifications (0-30 points), equipment suitability (0-40 points), and costs including life-cycle considerations (0-30 points). Payment will be structured as 10 percent upon purchase order placement, 50 percent upon equipment delivery, 35 percent upon commissioning completion, and remaining retainage per county standards. The contract term runs through May 31, 2028, with installation scheduled for Spring-Summer 2027. Proposers must demonstrate significant experience with at least ten operational UV systems and hold professional liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate.