FY 25 Commodities HUB Subcontracting Plan Blank.pdf

Exhibit H – Policy on Utilization Historically Underutilized Businesses

HUB Subcontracting Plan for

• Commodities

Revision dated September 2023 http://www.utsystem.edu/hub

Table of Contents

Instructions to Complete the Professional Services HSP II.

* Note 1: If awarded a contract, the Prime Contractor Progress Assessment Report (PAR) is a required form with each payment application submitted. This form is a condition of payment.

Pages 2-3 Page 4-5

For questions or clarifications regarding the HUB Subcontracting Plan, please contact the appropriate HUB Coordinator listed below:

Mario Ramirez HUB Program, Manager 817-272-2039 mario.ramirez@uta.edu

Rylan Yellman HUB Program, Associate 817-272-3097 rylan.yellman@uta.edu

I. UT System HUB Policy Page 1

III. Letter of Transmittal IV. HUB Subcontracting Plan (HSP) V. HUB Subcontracting Opportunity Notification Form VI. Prime Contractor Progress Assessment Report (PAR)

Pages 6-11

For questions or clarifications regarding the HUB Subcontracting Plan, please contact the appropriate HUB Coordinator listed below:

Mario Ramirez HUB Program, Manager 817-272-2039 mario.ramirez@uta.edu

Rylan Yellman HUB Program, Associate 817-272-3097 mailto:spark@utsystem.edu mailto:cbooker@utsystem.edu mailto:khayes@utsystem.edu

The University of Texas System Office of HUB Programs

POLICY ON UTILIZATION OF

HISTORICALLY UNDERUTILIZED BUSINESSES (HUBs)

Introduction

In accordance with the Texas Government Code, Sections 2161.181-182 and Title 34, Rule 20.281 of the Texas Administrative Code (TAC), The Board of Regents of the University of Texas System, acting through the Office of HUB Programs shall make a good faith effort to utilize Historically Underutilized Businesses (HUBs) in contracts for construction services, including professional and consulting services; and commodities contracts. The HUB Rules promulgated by the Texas Comptroller of Public Accounts (the “Texas Comptroller”), set forth in 34 TAC Rules 20.281-20.298, encourage the use of HUBs by implementing these policies through race-, ethnic- and gender-neutral means.

The purpose of the HUB Program is to promote full and equal business opportunities for all businesses in State contracting in accordance with UT System specific or statewide HUB goals as specified in TAC Rule 20.284:

11.2% for heavy construction other than building contracts;

21.1% for all building construction, including general contractors and operative builders contracts;

32.9% for all special trade construction contracts;

23.7% for professional services contracts;

26% for all other services contracts, and;

21.1% for commodities contracts.

The University of Texas System shall make a good faith effort to meet or exceed these goals and/or UT System specific goals to assist HUBs in receiving a portion of the total contract value of all contracts that U. T. System expects to award in a fiscal year. The University of Texas System may achieve the annual program goals by contracting directly with HUBs or indirectly through subcontracting opportunities in accordance with the Texas Government Code, Chapter 2161, Subchapter F.

a) Section 1 – Respondent and Requisition Information. Complete as indicated on the form. VID number refers to the tax ID number.

b) Section 2A – No, I will not be subcontracting any portion of the contract, and will be fulfilling the entire contract with my own resources.

c) Section 3 – Self Performing Justification – Check no and provide explanation in box **

d) Section 4 – Affirmation – include your email address, contact phone number and email address should

UT System HUB have any questions.

**Section 3 Sample Statement- edit as needed will be fulfilling the entire contract with our own resources, including employees, goods, services, transportation and delivery. If sub‐contracting opportunities are identified at a future date, we will immediately contact the project manager and HUB Coordinator and commit to performance of a Good Faith Effort through solicitation of HUB firms and submit an amended HUB Subcontracting Plan.

Option 2 – Complete the following if all sub-contracting opportunities are to be performed by ONLY state of Texas certified HUB vendors.

a) Section 1 – Respondent and Requisition information. VID number refers to Tax ID number.

b) Section 2A – Yes, I will be subcontracting portions of the contract

c) Section 2B – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors

d) Section 2C – Yes

e) Section 4 – Affirmation

f) Good Faith Effort (Attachment A) – Complete this attachment for each subcontracting opportunity listed in

Section 2B

Option 3 – Complete the following if sub-contracting opportunities by both HUB and non-HUB vendors meets or exceeds the HUB professional services goal stated above:

a) Section 1 – Respondent and Requisition information. VID number refers to Tax ID number.

b) Section 2A – Yes, I will be subcontracting portions of the contract

c) Section 2B – List all portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors and Non HUB vendors

d) Section 2C – No

e) Section 2D – Yes

f) Section 4 – Affirmation

g) Good Faith Effort (Attachment A) – Complete this attachment for each subcontracting opportunity listed in

Section 2B.

UT Arlington Historically Underutilized Subcontracting Plans (HSP)

All Texas State agencies and institutions of higher education (universities) are required to make a good faith effort to include minority and/or women owned businesses in their procurement opportunities. The State of Texas uses the term Historically Underutilized Businesses (HUB) to distinguish State certified minority and/or women owned businesses.

Statement of Probability - Subcontracting Opportunities are probable in connection with this solicitation.

Responses that do not include a completed HUB Subcontracting Plan shall be rejected due to material failure to comply Government Code, §2161.252(b).

Determination of Good Faith Effort in developing an HSP for professional services contracts is established if the respondent provides documentation of meeting one of the following options:

Option 1 – Complete a Self-Performing HSP as follows:

-Instructions continued next page-khayes Highlight khayes Highlight khayes Highlight

a) Section 1 - Respondent and Requisition Information. VID number refers to Tax ID number

b) Section 2A – Yes, I will be subcontracting portions of the contract

c) Section 2B – List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to HUB vendors and Non HUB vendors

d) Section 2C – No

e) Section 2D – No

f) Section 4 – Affirmation

g) Good Faith Effort (Attachment B) – Complete this attachment for each subcontracting opportunity listed in

Section 2B.

Determination of Good Faith Effort in developing an HSP for professional services contracts includes but is not limited to the following:

1. Divide the work into reasonable lots or portions to the extent consistent with prudent industry practices.

2. Provide notice a minimum of two (2) minority/ women trade organizations or development centers of sub-consulting opportunities to be disseminated to their membership. The notice shall include: Scope of work;

required qualifications; and identify a contact person (including phone number and email address). Notify the minority/women organizations of contracting opportunities with reasonable time to disseminate information to members/participants (no less than seven (7) working days from receipt of notice). Weekends and holidays do not count toward the 7 day notice.

3. Notify three (3) or more HUBs of for each discipline that is to be subcontracted in writing. The notice shall include: Scope of work; required qualifications; and identify a contact person (including phone number and email address). Notify the HUBs of contracting opportunities with reasonable time to respond (no less than seven (7) working days from receipt of notice). Weekends and holidays do not count toward the 7 day notice.

4. Provide written justification of the selection process if the selected sub-consultant is not a HUB.

5. The respondent shall use the Centralized Master Bidders List (CMBL), HUB Directory, Internet and other directories as identified by the agency when searching for HUB sub-consultants. The Centralized Master Bidders List (CMBL) can be found at: https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.

The respondent must keep and provide if requested official written documentation (i.e. electronic mail, written correspondence, etc.) to demonstrate compliance.

Minority prime firms are required to complete the HUB Plan identifying all sub-consultants.

Changes to Plan Changes to the HSP must be approved in writing by UT Arlington Project Manager and HUB Coordinator prior to any work taking place by the new sub-consultant. Justification is required to explain the sub-consultant substitutions. Once the contract has been awarded the HSP is considered part of the contract. Violations to the HSP will be deemed in breach of the contract by UTA

Reporting – After Award Prime firm payment requests shall include: State of Texas Prime Contractor Progress Assessment Report (PAR) identifying all subcontractor payments. It is a condition of payment to report HUB subcontracting expenditures.

- Instructions continued -

Option 4 – If you are subcontracting with HUB vendors and Non-HUB vendors (or only Non-HUB vendors), and the total percentage subcontracting with HUB vendors does not meet or exceed the HUB Goal, complete the following:

https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do khayes Highlight

HUB Coordinator The University of Texas Arlington Office of HUB Programs 219 W Main Street Arlington, TX 76010

RE: Historically Underutilized Business Plan for (Project Title):

Project/ RFP/ RFQ Number: ‐

Dear

I am pleased to forward this HUB Subcontracting Plan as an integral part of our response in connection with your invitation for Request for Proposals referencing the above project.

I have read and understand The University of Texas System Policy on Utilization of Historically Underutilized Businesses (HUBs). I also understand the State of Texas Annual Procurement Goal according to 34 Texas Administrative Code Section 20.284, and the goal as stated in the Agency Special Instructions section of the HUB Subcontracting Plan, page 7.

Subcontractors No. of

Subcontractors Total

Subcontract $ Value

Total Estimated

Subcontracting

% Minority Owned

% Woman Owned

% Service Disabled Veteran

HUB

NON‐HUB

TOTAL

I understand the above HUB percentages must represent Texas Comptroller HUB certification standards. For each of the listed HUB firms, I have attached a Texas Comptroller HUB Certification document.

During the course of this contract should we discover additional subcontractors claiming Historically Underutilized Business status or if for some reason a HUB is unable to fulfill its contractual obligation with us, we will notify you immediately in order to take the appropriate steps to amend this HUB subcontracting Plan.

Sincerely, Project Executive cc: Project Manager

(print name)

(signature)

HSP OPTION 4 - Good Faith Effort required (rev.04.22.2020) khayes Line khayes Line khayes Sticky Note Unmarked set by khayes khayes Sticky Note Unmarked set by khayes

HUB Subcontracting Plan (HSP) In accordance with Texas Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, all respondents, including State of Texas certified Historically Underutilized Businesses (HUBs) must complete and submit this State of Texas HUB Subcontracting Plan (HSP) with their response to the bid requisition (solicitation).

NOTE: Responses that do not include a completed HSP shall be rejected pursuant to Texas Gov’t Code §2161.252(b).

The HUB Program promotes equal business opportunities for economically disadvantaged persons to contract with the State of Texas in accordance with the goals specified in the 2009 State of Texas Disparity Study. The statewide HUB goals defined in 34 Texas Administrative Code (TAC) §20.284 are:

• 11.2 percent for heavy construction other than building contracts,

• 21.1 percent for all building construction, including general contractors and operative builders’ contracts,

• 32.9 percent for all special trade construction contracts,

• 23.7 percent for professional services contracts,

• 26.0 percent for all other services contracts, and

• 21.1 percent for commodities contracts.

- - Agency Special Instructions/Additional Requirements - -

In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate good faith effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher. When a respondent uses this method to demonstrate good faith effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only the aggregate percentage of the contracts expected to be subcontracted to HUBs with which the respondent does not have a continuous contract* in place for more than five (5) years shall qualify for meeting the HUB goal. This limitation is designed to encourage vendor rotation as recommended by the 2009 Texas Disparity Study.

SECTION 1: RESPONDENT AND REQUISITION INFORMATION

Phone #:

a. State of Texas VID #:

Respondent (Company) Name:

Point of Contact:

E-mail Address:

b. Is your company a State of Texas certified HUB? - Yes - No

Fax #:

c. Requisition #: Bid Open Date:

(mm/dd/yyyy)

HSP - (rev.09.10.2021)

In accordance with 34 TAC §20.13(d)(1)(D)(iii), the goals below are the applicable goals for The University of Texas at Arlington only effective September 1, 2024.

THE GOAL FOR THIS PROCUREMENT IS Commodities 21.1%

Respondents shall submit a completed HUB Subcontracting Plan (HSP) to be considered responsive. Failure to submit a completed HSP shall result in the bid, proposal or other expression of interest to be considered Non-responsive.

Prime Contractor Progress Assessment Report (PAR) shall be submitted with each request for payment as a condition of payment.

Please note that phone logs are no longer acceptable documentation of Good Faith Effort. Only fax, email and certified letter are acceptable.

SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS

After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices, and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontracting opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. Note: In accordance with 34 TAC §20.282, a “Subcontractor” means a person who contracts with a prime contractor to work, to supply commodities, or to contribute toward completing work for a governmental entity.

a. Check the appropriate box (Yes or No) that identifies your subcontracting intentions:

- Yes, I will be subcontracting portions of the contract. (If Yes, complete Item b of this SECTION and continue to Item c of this SECTION.)

- No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources, including employees, goods and services. (If No, continue to SECTION 3 and SECTION 4.)

b. List all the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

Item # Subcontracting Opportunity Description

HUBs Non-HUBs Percentage of the contract expected to be subcontracted to HUBs with which you do not have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to

HUBs with which you have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to non-HUBs.

1 % % %

2 % % %

3 % % %

4 % % %

5 % % %

6 % % %

7 % % %

8 % % %

9 % % %

10 % % %

11 % % %

12 % % %

13 % % %

14 % % %

15 % % %

Aggregate percentages of the contract expected to be subcontracted: % % %

c. Check the appropriate box (Yes or No) that indicates whether you will be using only Texas certified HUBs to perform all of the subcontracting opportunities you listed in SECTION 2, Item b.

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to Item d, of this SECTION.)

d. Check the appropriate box (Yes or No) that indicates whether the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs with which you do not have a continuous contract* in place with for more than five (5) years, meets or exceeds the HUB goal the contracting agency identified on page 1 in the “Agency Special Instructions/Additional Requirements.”

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed.)

Enter your company’s name here: Requisition #:

HSP - (rev.09.10.2021)

SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS (CONTINUATION SHEET) This page can be used as a continuation sheet to the HSP Form’s page 2, Section 2, Item b. Continue listing the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

Item # Subcontracting Opportunity Description

HUBs Non-HUBs

Percentage of the contract expected to be subcontracted to

HUBs with which you do not have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to

HUBs with which you have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to non-HUBs.

16 % % %

17 % % %

18 % % %

19 % % %

20 % % %

21 % % %

22 % % %

23 % % %

24 % % %

25 % % %

26 % % %

27 % % %

28 % % %

29 % % %

30 % % %

31 % % %

32 % % %

33 % % %

34 % % %

35 % % %

36 % % %

37 % % %

38 % % %

39 % % %

40 % % %

41 % % %

42 % % %

43 % % %

Aggregate percentages of the contract expected to be subcontracted: % % %

Enter your company’s name here: Requisition #:

SECTION 3: SELF PERFORMING JUSTIFICATION (If you responded “No” to SECTION 2, Item a, you must complete this SECTION and continue to SECTION 4.) If you responded “No” to SECTION 2, Item a, in the space provided below explain how your company will perform the entire contract with its own employees, supplies, materials and/or equipment.

SECTION 4: AFFIRMATION

As evidenced by my signature below, I affirm that I am an authorized representative of the respondent listed in SECTION 1, and that the information and supporting documentation submitted with the HSP is true and correct. Respondent understands and agrees that, if awarded any portion of the requisition:

• The respondent will provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor for the awarded contract. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded.

• The respondent must submit monthly compliance reports (Prime Contractor Progress Assessment Report – PAR) to the contracting agency, verifying its compliance with the HSP, including the use of and expenditures made to its subcontractors (HUBs and Non-HUBs). (The PAR is available at https://www.utsystem.edu/offices/historically-underutilized-business/hub-forms).

• The respondent must seek approval from the contracting agency prior to making any modifications to its HSP, including the hiring of additional or different subcontractors and the termination of a subcontractor the respondent identified in its HSP. If the HSP is modified without the contracting agency’s prior approval, respondent may be subject to any and all enforcement remedies available under the contract or otherwise available by law, up to and including debarment from all state contracting.

• The respondent must, upon request, allow the contracting agency to perform on-site reviews of the company’s headquarters and/or work-site where services are being performed and must provide documentation regarding staffing and other resources.

Signature Printed Name Title Date (mm/dd/yyyy)

If you responded “Yes” to SECTION 2, Items c or d, you must complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b.

If you responded “No” SECTION 2, Items c and d, you must complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed in SECTION 2, Item b.

Enter your company’s name here: Requisition #:

email address Phone NumberReminder:

https://www.utsystem.edu/offices/historically-underutilized-business/hub-forms

Rev. 10/16 HSP Good Faith Effort - Method A (Attachment A)

Enter your company’s name here:

Requisition #:

IMPORTANT: If you responded “Yes” to SECTION 2, Items c or d of the completed HSP form, you must submit a completed “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/docs/hub-forms/hub-sbcont-plan-gfe-achm-a.pdf

SECTION A-1: SUBCONTRACTING OPPORTUNITY

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Item Number:

Description:

SECTION A-2: SUBCONTRACTOR SELECTION

List the subcontractor(s) you selected to perform the subcontracting opportunity you listed above in SECTION A-1. Also identify whether they are a Texas certified HUB and their Texas Vendor Identification (VID) Number or federal Employer Identification Number (EIN), the approximate dollar value of the work to be use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. HUB status code “A” signifies that the company is a Texas certified HUB.

Company Name Texas certified HUB Approximate

Dollar Amount Expected

Percentage of Contract

- Yes - No $

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

- Yes - No

REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the requisition, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity they (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded.

(Attachment A)

Texas VID or federal EIN Do not enter Social Security Numbers.

If you do not know their VID / EIN, leave their VID / EIN field blank.

subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you

SECTION B-2:

HSP Good Faith Effort - Method B (Attachment B)

IMPORTANT: If you responded “No” to SECTION 2, Items c and d of the completed HSP form, you must submit a completed “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed in SECTION 2, Item b of the completed HSP form. You may photo-copy this page or download the form at https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php

SECTION B-1: SUBCONTRACTING OPPORTUNITY

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

Item Number: Description:

MENTOR PROTÉGÉ PROGRAM

If respondent is participating as a Mentor in a State of Texas Mentor Protégé Program, submitting its Protégé (Protégé must be a State of Texas certified HUB) as a subcontractor to perform the subcontracting opportunity listed in SECTION B-1, constitutes a good faith effort to subcontract with a Texas certified HUB towards that specific portion of work.

Check the appropriate box (Yes or No) that indicates whether you will be subcontracting the portion of work you listed in SECTION B-1 to your Protégé.

- Yes (If Yes, continue to SECTIONB-4.)

- No / Not Applicable (If No or Not Applicable, continue to SECTION B-3 and SECTIONB-4.)

SECTION B-3: NOTIFICATION OF SUBCONTRACTING OPPORTUNITY

When completing this section you MUST comply with items a, b, c and d, thereby demonstrating your Good Faith Effort of having notified Texas certified HUBs and trade organizations or development centers about the subcontracting opportunity you listed in SECTION B-1. Your notice should include the scope of work, information regarding the location to review plans and specifications, bonding and insurance requirements, required qualifications, and identify a contact person. When sending notice of your subcontracting opportunity, you are encouraged to use the attached HUB Subcontracting Opportunity Notice form, which is also available online at https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php Retain supporting documentation (i.e., certified letter, fax, e-mail) demonstrating evidence of your good faith effort to notify the Texas certified HUBs and trade organizations or development centers. Also, be mindful that a working day is considered a normal business day of a state agency, not including weekends, federal or state holidays, or days the agency is declared closed by its executive officer. The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be “day zero” and does not count as one of the seven (7) working days.

a. Provide written notification of the subcontracting opportunity you listed in SECTION B-1, to three (3) or more Texas certified HUBs. Unless the contracting agency specified a different time period, you must allow the HUBs at least seven (7) working days to respond to the notice prior to you submitting your bid response to the contracting agency. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do. HUB status code “A” signifies that the company is a Texas certified HUB.

b. List the three (3) Texas certified HUBs you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the company’s Texas Vendor Identification (VID) Number, the date you sent notice to that company, and indicate whether it was responsive or non-responsive to your subcontracting opportunity notice.

Company Name Texas VID (Do not enter Social Security Numbers.)

Date Notice Sent (mm/dd/yyyy)

Did the HUB Respond?

- Yes - No

- Yes - No

- Yes - No

c. Provide written notification of the subcontracting opportunity you listed in SECTION B-1 to two (2) or more trade organizations or development centers in Texas to assist in identifying potential HUBs by disseminating the subcontracting opportunity to their members/participants. Unless the contracting agency specified a different time period, you must provide your subcontracting opportunity notice to trade organizations or development centers at least seven (7) working days prior to submitting your bid response to the contracting agency. A list of trade organizations and development centers that have expressed an interest in receiving notices of subcontracting opportunities is available on the Statewide HUB Program’s webpage at https://www.comptroller.texas.gov/purchasing/vendor/hub/resources.php

d. List two (2) trade organizations or development centers you notified regarding the subcontracting opportunity you listed in SECTION B-1. Include the date when you sent notice to it and indicate if it accepted or rejected your notice.

Trade Organizations or Development Centers Date Notice Sent (mm/dd/yyyy)

Was the Notice Accepted?

- Yes - No

- Yes - No

Enter your company’s name here: Requisition #:

HSP - (rev.09.10.2021) https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

HSP Good Faith Effort - Method B (Attachment B) Cont.

SECTION B-4: SUBCONTRACTOR SELECTION

Enter the item number and description of the subcontracting opportunity you listed in SECTION 2, Item b, of the completed HSP form for which you are completing the attachment.

a. Enter the item number and description of the subcontracting opportunity for which you are completing this Attachment B continuation page.

Item Number: Description:

b. List the subcontractor(s) you selected to perform the subcontracting opportunity you listed in SECTION B-1. Also identify whether they are a Texas certified HUB and their Texas Vendor Identification (VID) Number or federal Employer Identification Number (EIN), the approximate dollar value of the work to be subcontracted, and the expected percentage of work to be subcontracted. When searching for Texas certified HUBs and verifying their HUB status, ensure that you use the State of Texas’ Centralized Master Bidders List (CMBL) - Historically Underutilized Business (HUB) Directory Search located at https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do. HUB status code “A” signifies that the company is a Texas certified HUB.

Company Name Texas certified HUB Texas VID or federal EIN

Do not enter Social Security Numbers.

If you do not know their VID / EIN, leave their VID / EIN field blank.

Approximate Dollar Amount

Expected Percentage of

Contract

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

- Yes - No $ %

c. If any of the subcontractors you have selected to perform the subcontracting opportunity you listed in SECTION B-1 is not a Texas certified HUB, provide written justification for your selection process (attach additional page if necessary):

REMINDER: As specified in SECTION 4 of the completed HSP form, if you (respondent) are awarded any portion of the requisition, you are required to provide notice as soon as practical to all the subcontractors (HUBs and Non-HUBs) of their selection as a subcontractor. The notice must specify at a minimum the contracting agency’s name and its point of contact for the contract, the contract award number, the subcontracting opportunity it (the subcontractor) will perform, the approximate dollar value of the subcontracting opportunity and the expected percentage of the total contract that the subcontracting opportunity represents. A copy of the notice required by this section must also be provided to the contracting agency’s point of contact for the contract no later than ten (10) working days after the contract is awarded.

Enter your company’s name here: Requisition #:

http://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

HUB Subcontracting Opportunity Notification Form In accordance with Texas Gov’t Code, Chapter 2161, each state agency that considers entering into a contract with an expected value of $100,000 or more shall, before the agency solicits bids, proposals, offers, or other applicable expressions of interest, determine whether subcontracting opportunities are probable under the contract. The state agency I have identified below in Section B has determined that subcontracting opportunities are probable under the requisition to which my company will be responding.

34 Texas Administrative Code, §20.285 requires all respondents (prime contractors) bidding on the contract to provide notice of each of their subcontracting opportunities to at least three (3) Texas certified HUBs (who work within the respective industry applicable to the subcontracting opportunity), and allow the HUBs at least seven (7) working days to respond to the notice prior to the respondent submitting its bid response to the contracting agency. In addition, at least seven (7) working days prior to submitting its bid response to the contracting agency, the respondent must provide notice of each of its subcontracting opportunities to two (2) or more trade organizations or development centers (in Texas) that serves members of groups (i.e., Asian Pacific American, Black American, Hispanic American, Native American, Woman, Service Disabled Veteran) identified in Texas AdministrativeCode,§20.282(19)(C).

We respectfully request that vendors interested in bidding on the subcontracting opportunity scope of work identified in Section C, Item 2, reply no later than the date and time identified in Section C, Item 1. Submit your response to the point-of-contact referenced in Section A.

SECTION A: PRIME CONTRACTOR’S INFORMATION

Company Name:

E-mail Address:

State of Texas VID #:

Phone #:

Fax #:

SECTION B: CONTRACTING STATE AGENCY AND REQUISITION INFORMATION

Agency Name:

Point-of-Contact:

Requisition #:

Phone #:

Bid Open Date:

(mm/dd/yyyy)

SECTION C: SUBCONTRACTING OPPORTUNITY RESPONSE DUE DATE DESCRIPTION REQUIREMENTS AND RELATED INFORMATION

1. Potential Subcontractor’s Bid Response Due Date.

If you would like for our company to consider your company’s bid for the subcontracting opportunity identified below in Item 2, we must receive your bid response no later than on .

Central Time Date (mm/dd/yyyy)

In accordance with 34 TAC §20.285, each notice of subcontracting opportunity shall be provided to at least three (3) Texas certified HUBs, and allow the HUBs at least seven (7) working days to respond to the notice prior to submitting our bid response to the contracting agency. In addition, at least seven (7) working days prior to us submitting our bid response to the contracting agency, we must provide notice of each of our subcontracting opportunities to two (2) or more trade organizations or development centers (in Texas) that serves members of groups (i.e., Asian Pacific America n, Black American, Hispanic America n, Native American, Woman, Service Disabled Veteran) identified in Texas Administrative Code, §20.282(19)(C).

(A working day is considered a normal business day of a state agency, not including weekends, federal or state holidays, or days the agency is declared closed by its executive officer. The initial day the subcontracting opportunity notice is sent/provided to the HUBs and to the trade organizations or development centers is considered to be “day zero” and does not count as one of the seven (7) working days.)

2. Subcontracting Opportunity Scope of Work:

3. Required Qualifications: - Not Applicable

4. Bonding/Insurance Requirements: - Not Applicable

5. Location to review plans/specifications: - Not Applicable

Point-of-Contact:

Point of Contact: Phone #:

Reporting (Month) Period: Total Amount Paid this Reporting Period to Contractor: $

This form must be completed and submitted to the contracting agency each month to document compliance with your HSP.

Contract/Requisition Number:

Contracting Agency/University Name:

Contractor (Company) Name:

Date of Award: Object Code:

(mm/dd/yyyy) (Agency Use Only)

State of Texas VID #:

Report HUB and Non-HUB subcontractor information When verifying subcontractors' HUB status, ensure that you use the State of Texas' Centralized Master Bidders List (CMBL) - Historically Underutilized (HUB)

Directory Search located at: https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do HUB status code "A-Active" signifies that the company is a Texas certified HUB.

Texas

Subcontractor’s Name Subcontractor’s VID or HUB Certificate Number

Certified

HUB?

(Yes or No)

Total Contract $ Amount from HSP with Subcontractor

Total $ Amount Paid This Reporting Period to Subcontractor

Total Contract $ Amount Paid to Date to Subcontractor Object Code (Agency Use Only)

TOTALS: $ $

Signature: Title: Date:

Printed Name: Phone #:

Rev. 10/07

(if Non- HUB, leave blank)

HUB Subcontracting Plan (HSP) Prime Contractor Progress Assessment Report

Prime Contractor Progress Assessment Report (PAR)

Form Completion Instructions:

1 Contract number assigned by UT Arlington (UTA) RFP, RFQ or Purchase Order #.

2 Date contract was signed by both UT Arlington and prime contractor.

3 Leave blank (completed by UTA).

4 Type “University of Texas Arlington.”

5 Awarded company (prime) name.

6 State of Texas VID (14 digits) or Fed ID- (9 digits) of prime contractor.

7 Awarded company (prime) contact person.

8 Awarded company (prime) contact phone number.

Calendar month and year of reporting period.

Note: Progress Assessment Reports (PARs) must be submitted to UTA for each month that the contract is active, even when no payments are made by prime contractor .

10 Payment requested from the state agency (UTA) by the awarded company (prime) during the reporting period indicated in 9 above.

Official company name of all subcontractors (HUB and non-HUB) paid from the beginning of the contract through the reporting period. Note: All subcontractors are assumed to be paid directly by the prime contractor, unless indicated otherwise. To list subcontractors of a subcontractor, type “(1st Tier)” after the name of the prime contractor’s subcontractor. Directly beneath the subcontractor’s name, indent and type the name of the subcontractor’s subcontractor followed by “(2nd Tier).”

13 Texas Certified HUB should be “Yes” or “No” (confirm Texas Certified HUB status at https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp)

14 Dollar amount of awarded to this company (subcontractor) for this contract, as listed on the Original or Modified HUB Subcontracting Plan.

Actual amount paid to company (subcontractor) during reporting period indicated in 9 above. Note: Actual payments to subcontractors must be reported, which may be different than the amount invoiced to UTA for the same period. If both 1st and 2nd Tier subcontractors are listed, enter the amount paid by the prime contractor to the 1st Tier and the amount paid by the 1st Tier to the 2nd Tier.

16 Actual amount paid to date (through the reporting period indicated in 9 above) to this company (subcontractor) under this contract.

17 Leave blank (completed by UTA).

18 Total amount awarded to all subcontractors (should equal total amount awarded on the Original or Modified HUB Subcontracting Plan).

19 Total amount paid to all subcontractors for the reporting period listed in 9 above.

20 Total amount paid to date to all subcontractors (through the reporting period listed in 9 above) under this contract.

21 Signature of authorized person in prime contractor, who has verified the report is correct.

22 Title of signing authority.

23 Date signed.

State of Texas VID (14 digits) of company (subcontractor). Do not enter SSN.

24 Printed Name of authorized person in prime contractor, who has verified the report is correct.

Phone Number of authorized person in prime contractor, who has verified the report is correct. 25

NOTE: SELF-PERFORMING COMPANIES COMPLETE ONLY STEPS 1-10 AND 21-25.

https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp

Reporting (Month) Period: Total Amount Paid this Reporting Period to

This form must be completed and submitted to the contracting agency each month to document compliance with your HSP.

Contract/Requisition Number:

Contracting Agency/University Name:

Contractor (Company) Name:

Date of Award: Object Code:

(mm/dd/yyyy) (Agency Use Only)

State of Texas VID #:

Report HUB and Non-HUB subcontractor information

Texas Subcontractor’s VID or HUB Certificate Number

Certified

HUB?

(Yes or No)

Total Contract $ Amount from HSP with Subcontractor

Total $ Amount Paid This Reporting Period to Subcontractor

Total Contract $ Amount Paid to Date to Subcontractor Object Code (Agency Use Only)

Rev. 10/07

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5 6

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9 10

11 12 13 14 15 16 17

18 19 20 21 22 23

24 25

Reporting (Month) Period: Total Amount Paid this Reporting Period to Contractor: $

This form must be completed and submitted to the contracting agency each month to document compliance with your HSP.

Contract/Requisition Number:

Contracting Agency/University Name:

Contractor (Company) Name:

Date of Award: Object Code:

(mm/dd/yyyy) (Agency Use Only)

State of Texas VID #:

Report HUB and Non-HUB subcontractor information When verifying subcontractors' HUB status, ensure that you use the State of Texas' Centralized Master Bidders List (CMBL) - Historically Underutilized (HUB)

Directory Search located at: https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do HUB status code "A-Active" signifies that the company is a Texas certified HUB.

Texas

Subcontractor’s Name Subcontractor’s VID or HUB Certificate Number

Certified

HUB?

(Yes or No)

Total Contract $ Amount from HSP with Subcontractor

Total $ Amount Paid This Reporting Period to Subcontractor

Total Contract $ Amount Paid to Date to Subcontractor Object Code (Agency Use Only)

TOTALS: $ $

Signature: Title: Date:

Printed Name: Phone #:

Rev. 10/07

(if Non- HUB, leave blank)

Prime Contractor Progress Assessment Report

UTA par-form.pdf

Transmital: Use this Letter of Transmittal for:

Commodities