UTA25-70028JB - Attachment A (Scope and Pricing).pdf

Attachment A – Scope and Pricing

Mattress replacement for KC and Vandegrift Halls Proposals for Installation, Removal and Disposal of mattresses should include the following information.

1. Bidder’s price quotations for work as outlined in the attached specifications.

2. Description of qualifications outlining a general description of the bidder’s experience in this field of work, the name and address of the operating company, number of full-time employees, number of part-time employees, and a list of four (3) references where the company has performed services of similar scope.

3. Bid will be awarded on “Best Value.” Multiple vendors may be awarded this bid. Factors in addition to price will be considered in determining an award. The bidder selected for award will be the bidder whose bid is the most advantageous to the university. Best value factors to be used will be: (1) Purchase price; (2) Reputation of the vendor and of the vendor’s goods or services; (3) Quality of vendor’s goods or services; (4) Extent to which the goods or services meets UT Arlington’s needs; (5) Vendor’s past relationship with UT Arlington; (6) Impact on ability of UT Arlington to comply with the laws and rules relating to historically underutilized businesses; (7) Impact on the ability of UT Arlington to comply with the laws and rules relating to the procurement of goods and services from persons with disabilities; (8) Long term cost to UT Arlington of acquiring the vendor’s goods or services; (9) Compliance with University’s terms and conditions; (10) Compliance with University’s insurance requirements; and (11) Any relevant factor that a private business entity would consider in selecting a vendor. The university will be the sole judge of the best value criteria.

SPECIFICATIONS

Part 1 General

1.01 General Scope of Work: Contractor shall provide all labor and materials (except those designated as supplied by Owner) to perform mattress replacement services at the locations listed below on the campus of The University of Texas at Arlington. Work shall be performed as outlined in these specifications.

• KC Hall = 418 mattress removed and replaced

• Vandergriff Hall = 501 mattress removed and replaced

1.02 Work Conditions: Both Halls may be lightly occupied during the work period.

1.03 Conduct of Contractor on Campus: Conduct on the campus of The University of Texas at Arlington shall be of a professional, workmanlike, safe, and efficient manner always.

1.04 Supervision of Work: All work to be performed under the supervision of a qualified trained specialist. Supervisors must be able to communicate in English to receive instructions from the University staff.

1.05 Use of Subcontractors: Should the Contractor subcontract any work called for in these specifications, Contractor must provide written notice to The University at time of the bid.

Any subcontractor must be reviewed and approved by the Owner prior to the performance of work under this request.

1.06 Safety Precautions: Contractor shall take all necessary safety precautions, including but not limited to the installation of barriers and signs, to safeguard people and property from injury or damage. Contractor shall store all flammable items outside the building if possible, and whenever necessary to store outside, store in approved containers when not in actual use during the painting job. Contractor shall take precautionary measures to prevent fire hazards and spontaneous combustion. Contractor shall furnish a temporary fire extinguisher of suitable chemicals and capacity, located near flammable materials.

1.07 Installation Schedule: June 30th and expected deadline of July 15th 2025.

Work hours shall be between 8:00 a.m. and 5:00 p.m.

1.08 Background Checks:

Each person who is assigned to perform services under a Purchase Order will be an employee of the successful bidder ("Contractor") or an employee of a subcontractor engaged by Contractor. Contractor is responsible for the performance of all individuals performing services under a Purchase Order. Prior to issuance of a Purchase Order, Contractor will (1) provide University with a list ("List") of all individuals who may be assigned to perform services, and (2) have an appropriate criminal background screening performed on all the individuals. Contractor will determine on a case-by-case basis whether everyone assigned to perform services is qualified to provide the services.

Contractor will not knowingly assign any individual to provide services on University's campus who has a history of criminal conduct unacceptable for a university campus, including violent or sexual offenses. Contractor will update the List each time there is a change in the individuals assigned to perform services.

1.09 Insurance Requirements: If this Contract requires the presence of Contractor, its employees, agents, suppliers or subcontractors (if any) on the property of The University of Texas at Arlington, Contractor will maintain and cause its agents, suppliers and subcontractors (if any) to maintain the following insurance coverage's with companies authorized to do insurance business in the State of Texas or eligible surplus lines insurers operating in accordance with the Texas Insurance Code, having an A.M. Best Rating of A:VII or better, and in amounts not less than the following minimum limits of coverage:

COVERAGES LIMITS

Worker's Compensation Statutory Limits

Employer's Liability $1,000,000 per Accident, Employee and Policy Limit

Commercial General Liability $1,000,000 per Occurrence Including contractual liability

Personal & Advertising Injury $1,000,000 per Occurrence

General Aggregate $2,000,000 per Policy Limit

Product/Completed Ops $2,000,000 Aggregate

Business Auto Liability $1,000,000 Single Limit Must cover all owned, non-owned, or hired automobiles.

All policies (with the exception of Worker’s Compensation and employer’s liability) will be endorsed and name the Board of Regents of the University of Texas System ("Board") and The University of Texas at Arlington ("University"), as Additional Insured's for liability caused in whole or in part by Contractor's acts or omissions with respect to its on-going and completed operations up to the actual liability limits of the required insurance policies maintained by Contractor. Commercial General Liability Additional Insured endorsement including ongoing and completed operations coverage will be submitted with the Certificates of Insurance. Commercial General Liability and Business Auto Liability will be endorsed to provide primary and non- contributory coverage.

All policies will be endorsed to provide a Wavier of Subrogation in favor of the Board and the University. No policy will be canceled until after thirty (30) days’ unconditional written notice to university. All insurance policies will be endorsed to require the insurance carrier providing coverage to send notice to university thirty (30) days to any cancellation, material change, or non-renewal relating to any insurance policy required from university.

Evidence of insurance on a Texas Department of Insurance approved certificate form verifying the existence and actual limits of all required insurance policies after the execution and delivery of this Agreement and prior to the performance of any Work by Contractor under this Agreement. Additional evidence of insurance will be provided verifying the continued existence of all required insurance no later than thirty (30) annual insurance policy renewal.

1.10. Do not remove plastic from new mattresses

PART II. SCOPE OF WORK AND PRICING

2.01 Potential to award multiple bids: The University reserves the right to make a dual award if deemed to be in the best interest of, and the best value for, our needs.

2.02 Quoted Prices: Contractor's price shall include all costs for labor and materials unless otherwise noted.

2.03 Pricing for the following

• KC Hall 418 Mattress installed, removed and disposal

• Vandergriff 501 Mattress installed, removed and disposal

2.04 Areas to be painted:

All old mattresses will be disposed of by vendor

2.05 Owners Provision of Materials: Owner shall provide the following materials in sufficient quantity to complete the work as specified.

N/A.

2.06 Contractor's Provision of Materials: Except materials outlined in Section 2.05 above, Contractor shall provide any additional materials as necessary to complete the work as specified.

2.07 Cleaning/ Touch-Up: All debris shall be hauled off to Contractor's disposal site.

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