USG Training Courses and Management System

The Board of Regents of the University System of Georgia (USG) is conducting an electronic Request for Proposals (eRFP) to establish a contract for a Training Courses and Management System. The procurement seeks a qualified supplier to provide pre-made training courses and/or a Software-as-a-Service (SaaS) or Cloud Training Management System for use across multiple departments including Athletics, Cyber, Ethics and Compliance, HR, IT, and Student Affairs. The system will be available for use by all USG institutions, with the intent to award an initial one-year contract that includes options for up to nine additional one-year renewals. Vendors can also propose an alternative contract structure with four one-year renewal options. The USG reserves the right to make multiple awards or partial awards based on best value, and vendors must indicate potential price changes for partial award scenarios. The procurement is being conducted under the State Purchasing Act, with proposals due by December 31, 2024, after being posted on November 14, 2024.

The solicitation does not explicitly specify set-aside designations or restrictions for specific enterprise types. The USG indicates flexibility in the procurement approach, potentially allowing multiple vendors to provide solutions. While no specific budget range is detailed, the comprehensive nature of the training management system suggests a significant potential contract value. The agency will work with implementation partners either through the Training Management System provider or separately if required. The contract structure allows for significant flexibility, with the USG maintaining sole discretion in exercising renewal options. Vendors are expected to provide comprehensive pricing information, including potential cost implications for partial awards. The system is intended to serve a wide range of institutional needs, suggesting a robust and adaptable technological solution that can integrate across different departmental requirements within the University System of Georgia.