Upfit of City Vehicles

The City of Orlando, located in Orange County, Florida, is seeking qualified bidders for Invitation for Bid (IFB25-0182) to provide upfit services for city vehicles on an as-needed basis. The procurement encompasses comprehensive municipal vehicle equipment and installation services, including emergency vehicle lighting, sirens, electronics, prisoner transport systems, K-9 transport equipment, push bumpers, weapon mounts, storage solutions, computers, consoles, radar systems, in-car video equipment, flashlights, truck equipment, and window tinting services. Bidders must possess A.S.E. and EVTCC certifications or equivalent qualifications and submit manufacturer authorization letters. The bid was issued on August 4, 2025, with questions due by August 25, 2025 at 5:00 PM, and final bids are required by September 5, 2025 at 2:00 PM through the City's e-Procurement Portal. The contract term is three years with two optional one-year renewals, potentially extending to a maximum of five years. The City intends to purchase equipment from manufacturer catalogs at discounted prices and may award contracts to multiple bidders to ensure comprehensive coverage.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders are required to provide discount percentages from current published catalogs for manufacturers including Federal Signal, 911 Signal, Whelen, Code 3, and other equipment suppliers. Comprehensive insurance requirements include workers compensation, automobile liability, commercial general liability, commercial crime, garage keepers liability, and contractors pollution liability coverage. The procurement includes detailed pricing forms covering over 130 line items across different equipment categories, with provisions for labor rates, installation costs, parts markup percentages, and window tinting services. While specific budget ranges are not explicitly stated, the comprehensive nature of the bid suggests significant potential contract value. The City reserves the right to award contracts on a per-item, per-group, or lump-sum basis, providing flexibility in the procurement process.